Council Minutes - Section B: Reports - 9 September 2014

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Reports tabled at the Ordinary Meeting of Council on Tuesday date held at City Hall, Little Malop Street in Geelong.

1. Combined Amendment C283 Drysdale Urban Design Framework/Permit 1060/2013 McHarry’s Buslines – Consideration of Panel Report and Adoption

2. Councillor Community Grants Program 2013/2014 – Summary of Allocations 1 January to 30 June 2014

3. Review of Local Law

4. State of the Assets Report

5. Ramblers Road Foreshore Erosion and Inundation

6. Naming Unnamed Park on Creekside Drive, Curlewis to Percy Cherry Park

1. Combined Amendment C283 Drysdale Urban Design Framework/Permit 1060/2013 McHarry’s Buslines – Consideration of Panel Report and Adoption

Purpose

The purpose of this report is to enable Council to consider the Panel report to Planning Scheme Amendment C283 Drysdale Urban Design Framework and Planning Permit 1060/2013 for McHarry’s Buslines, 97 – 105 Murradoc Road, Drysdale and to adopt the Amendment and recommend approval of the permit.

Summary

• Combined Amendment C283 and Permit 1060/2013 proposes to introduce a number of Ordinance and Zone changes to the Planning Scheme to reflect the recommendations of the adopted Drysdale Urban Design Framework (UDF) and enable McHarry’s to establish a bus depot at 95 – 105 Murradoc Road, Drysdale.

• The Drysdale UDF applies to the Drysdale Town Centre and immediately surrounding land. The Amendment updates the Municipal Strategic Statement, introduces Commercial 1 & 2 zones in Murradoc Road and Collins Street and applies new Design and Development Overlays over the town centre commercial areas to reflect the recommendations of the UDF.

• Permit 1060/2013 which accompanies the amendment would enable McHarry’s to establish a new bus depot on a 1.2 hectare property (to be rezoned to Commercial 2) at 97 – 105 Murradoc Road, Drysdale. The property is occupied by a detached house and some scattered vegetation.

• Amendment C283 was placed on public exhibition from 23 January 2014 until 24 February 2014. A total of nine submissions were received six of which either supported or offered no objection and three of which object to parts of the amendment and/or draft permit.

• The Council considered the submissions at its meeting on 11 March 2014 and resolved to refer them to an Independent Panel appointed by the Minister for Planning.

• The Panel report recommends the Amendment be adopted with some minor modifications generally in accordance with Council’s presentation to the Panel.

• The Panel recommends the accompanying permit be issued subject to the inclusion of some additional conditions to assist in protecting the amenity of the adjoining owners as described in this report.

• The Panel’s recommendations are supported. The Amendment can now be adopted and together with the permit forwarded to the Minister for approval.

Cr Heagney moved, Cr Macdonald seconded -

That Council:

1. Adopts Amendment C283 in the form as outlined in Appendix 4 of this report;

2. Recommends to the Minister for Planning that Planning Permit 1060/2013 be granted pursuant to Section 96G of the Planning and Environment Act 1987 (the Planning Permit is Appendix 6 of this report); and

3. Submits the adopted amendment together with the prescribed information to the Minister for Planning requesting approval.

Carried.

Background

This proposal is a combined Amendment and Planning Permit pursuant to Section 96A of the Planning and Environment Act.

Amendment C283 was initiated by Council and proposes to make changes to the following zone, overlay and ordinance provisions of the Greater Geelong Planning Scheme.

1. Update to the Municipal Strategic Statement to:

• Amend Clause 21.14 The Bellarine Peninsula by changing the Drysdale/Clifton Springs Structure Plan map at sub-clause 21.14-10, including the Drysdale UDF as a reference document, together with related ordinance changes.

2. Amend the Planning Scheme maps to:

• Rezone land at 8 – 14 and 20 – 22 Collins Street and 19 – 23 Murradoc Road, Drysdale from Residential 1 Zone and Commercial 2 Zones to Commercial 1 Zone.

• Extend the existing business area along Murradoc Road up to the Drysdale Bypass by rezoning land from Rural Living and Farming Zones to Commercial 2 Zone.

3. Amend the Planning Scheme Overlay maps and associated schedules to:

• Insert new Design and Development Overlay map and associated Schedule 32 to apply to the Commercial 2 Zone.

• Insert a new Design and Development Overlay map and associated Schedule 33 to apply to the Commercial 1 Zone.

Draft Permit 1060/2013 resulted from an application by McHarry’s Buslines to construct buildings and works and to create new road access in association with a proposed new bus depot at 97 – 105 Murradoc Road, Drysdale.

Amendment C283 will give effect to the objectives and guidelines contained within the Urban Design Framework. In order for the new objectives and guidelines to have statutory weight in the consideration of planning permits and rezoning requests, it is necessary for the Drysdale Urban Design Framework to be included in the Greater Geelong Planning Scheme. The accompanying zone and overlay changes give effect to the recommendations contained within the Urban Design Framework.

The Amendment applies to all the land within the Drysdale Urban Design Framework study area boundary as shown in Appendix 1. Appendix 2 is a copy of the overall framework plan from the UDF.

Appendix 3 shows existing zonings. Appendix 4, which is the Amendment being recommended for adoption, includes maps which show the land subject to the proposed rezoning and overlays as described above.

The site of the proposed McHarry’s bus depot at 97 – 105 Murradoc Road is shown by an asterisk in Appendix 1. This land, which is currently zoned Rural Living forms part of the area at the eastern end of Murradoc Road proposed to be included in a Commercial 2 Zone, extending as far east as the Drysdale Bypass.

Appendix 5 is a plan showing an indicative layout of the buildings and works being proposed for the new depot.

Amendment C283 was placed on public exhibition from 23 January 2014 until 24 February 2014. Notices were placed in the Geelong Advertiser, The Independent and the Springdale Messenger. They were also sent to all owners and occupiers of land affected by the proposed zone changes and new overlays together with any affected surrounding owners and occupiers.

As a result of the exhibition of the Amendment/Draft Permit the Council received a total of nine submissions. Six submissions either support or offer no objection and three object to parts of the amendment and/or the draft permit, as follows:

1. There where two submissions (one objecting) made about the provisions of the new Design and Development Overlays, in particular DDO33 as it applies to land at 26 – 32 Murradoc Road on which a new Coles Supermarket is being proposed.

2. There was one supporting submission and two objecting submissions made about the McHarry’s bus depot permit. One of these submissions also objected to the proposed C2 zoning in Murradoc Road.

Discussion

The Council considered the submissions at its meeting on 22 April 2014 and resolved to refer them to an Independent Panel appointed by the Minister for Planning.

A Directions Hearing on 19 May 2014 and a 2 day Panel hearing on 11 – 12 June 2014 where both held in Geelong.

The Panel report recommends the Amendment be adopted and the Planning Permit be issued, subject to modifications described in the following sections of this report. A full copy of the Panel Report has previously been circulated to all Councillors.

The following section of this report discusses the main issues raised at the Panel Hearing and addressed in the Panel’s recommendations.

1. Submissions to new DDO’s 32 and 33

   Both Coles (proponent for Amendment C297) and Algo Properties (owners of the proposed Jetty Road neighbourhood shopping centre) made presentations to the Panel.

   Coles supports the application of the new supermarket site in the UDF but believes a proposed north south road affecting the site as shown in the UDF should be deleted.

   Algo Properties supports either application of a DPO or strengthening of the DDO provisions to guide future development of C1 and C2 land to ensure elements of the UDF are complied with.

   Council’s presentation to the Panel included:

   • No change to the UDF is warranted because it is a conceptual and aspirational planning document which needs to be interpreted according to site-specific circumstances at the time.

   • The exhibited DDO provisions received widespread community support.

   • It supports minor modifications to the wording of the Clause 21.14-11 map and DDO provisions as suggested by Coles and Algo properties.

   • Application of a DPO in lieu of a DDO would be unworkable in view of the multiplicity of landowners affected.

   On these issues the Panel recommends:

   • No changes to the Drydale UDF.

   • Modifications to the legend to the Structure Plan map for clarification and to reflect circumstances following approval of the amendment.

   • A further strategy statement referring to the creation of consolidated parking areas in the town centre be included in Clause 21.14 to reflect a key direction of the UDF.

   • A DPO is not an appropriate planning tool because of the multiple ownerships which would be involved.

   • DDO 32 should be adopted as exhibited and DDO 33 should be adopted substantially as exhibited with minor wording clarifications.

   Council officers support the Panel’s recommendations which have been included in the amendment documentation for adoption.

2. Proposed C2 rezoning and McHarry’s bus depot permit

   One submission supporting and two submissions opposing the planning permit for the proposed McHarry’s bus depot at 97 – 105 Murradoc Road were received.

   Presentations to the Panel were made on behalf of McHarry’s Buslines and the two objecting submitters, Mr and Mrs E Hoyer and Mr D White, White Fisheries.

   Mr and Mrs E Hoyer reside on the property adjoining the western boundary of the proposed bus depot. They strongly object to the issue of the permit on amenity grounds (noise and visual appearance), increased traffic and property devaluation and submit there are more suitable sites within the town to locate a bus depot. They also object to the extension of the proposed C2 zone along Murradoc Road (which includes their property).

   Mr White operates a fish processing and retail business in the existing C2 area and objects to the potential increase in traffic generated by the bus depot.

   In considering the submissions Council acknowledged the potential for the residents adjoining to the west to be affected by some adverse amenity impacts. As a result, McHarry’s initiated an independent noise assessment report which recommended the construction of a 3 metre high acoustic fence to protect the existing neighbouring dwelling.

   At the Panel hearing both the Council and McHarry’s advocated the inclusion of additional conditions on the permit to require the construction of an acoustic fence and a bus parking layout which minimises the need for buses to reverse on site (to reduce noise from reversing beepers).

   In response to traffic issues, Council advised the Panel that Murradoc Road is a VicRoads’ responsibility and it was consulted as part of the preparation of the UDF, the preparation of Amendment C283 and McHarry’s permit application. VicRoads has offered no objection to the Amendment and the permit includes access conditions as required by VicRoads. McHarry’s traffic consultants have concluded that Murradoc Road will be able to accommodate the additional traffic generated by buses and staff (drivers). Council’s presentation to the Panel indicated “that Murradoc Road can easily accommodate the relatively minor increase in traffic generated by the bus depot, including the capacity for vehicles to undertake turning movements into and out of the site”.

   The Panel has found:

   • That sufficient strategic work has been done by Council to justify the proposed C1 & C2 rezonings.

   • Expansion of the C2 zone to the east along Murradoc Road can now be justified and will provide certainty for all landowners.

   • The amenity of the adjoining property “can be adequately protected” with an appropriate acoustic fence, landscaping and a site layout that encourages forward movement of buses within the site.

   • There is no traffic reason to oppose the permit.

   The Panel has recommended permit 1060/2013 be issued subject to the addition of conditions 1(d), 1(e), 1(f), 1(g), 1(h), 1(k), 11(g) and 14(g). These additional conditions are supported by Council officers and are included in the permit being recommended to the Minister for approval (Appendix 6).

   All of the Panel’s recommendations are supported and the Amendment proposed for adoption has been prepared on that basis.

Environmental Implications

The future implementation of the UDF and DDO provisions not expected to result in any adverse environmental impacts. The UDF supports the development of water sensitive design treatments to improve the quality of storm water runoff being generated from new development in the industrial precinct along Murradoc Road. This should help to improve the water quality at Lake Lorne.

Financial Implications

The eventual implementation of the UDF is likely to require Council funding contribution for several projects identified within the UDF including streetscape works, the redevelopment of the town square and public buildings. The UDF projects will need to be fully costed and may result in future budget bids to Council and to external funding agencies. There are also aspects of the plan that could be delivered through developer contributions.

Adoption and approval of Amendment C283 and approval of the accompanying permit will have no financial implications for Council.

Policy/Legal/Statutory Implications

Amendment C283 complements a range of State and Council planning policies. In particular, Council’s adopted Drysdale Structure Plan, as referred to in Clause 21.14 specifically recommends that an Urban Design Framework for the town centre be prepared. Clause 21.14 also includes a number of objectives that relate specifically to the recommendations of the UDF and this amendment.

The Independent Panel concluded “that the Amendment is supported by the relevant Sections of the State and Local Planning Policy Framework.”

Alignment to City Plan

Amendment C283 supports the Growing of our Economy strategic direction of City Plan, in particular the priority of supporting the growth of new and existing businesses. It also supports the Sustainable Built and Natural Environment strategic direction with its emphasis on sustainable development and urban design.

Officer Direct or Indirect Interest

In accordance with Section 80(c) of the Local Government Act Peter Bettess, General Manager, Planning and Tourism declares an indirect financial interest in that he owns Woolworths and Wesfarmers shares.

Risk Assessment

No risks have been identified in preparing and exhibiting Amendment C283 and accompanying permit, referring the submissions to an Independent Panel and adopting the amendment as recommended by the Panel.

Social Considerations

Amendment C283 implements the UDF which will deliver long term social benefits to the Drysdale community. These include increased retail choice and offer through expansion of the shopping centre and industrial precincts and providing improved streetscapes, traffic and pedestrian access through the town centre. The UDF proposes creation of a new civic precinct including a town square so that it becomes a focus for social interaction within the town.

It is acknowledged that the owners of the property adjoining to the west of the McHarry’s bus depot continue to be concerned about adverse amenity impacts (despite the inclusion of detailed permit conditions requiring construction of an acoustic fence and landscaped buffers).

Human Rights Charter

Amendment C283 does not impact on any basic rights, freedoms and responsibilities set out in the charter. Planning legislation ensures an open community consultation process enabling people to freely express their views and obtain a fair hearing before an Independent Panel.

Consultation and Communication

The Drysdale UDF was subject to an extensive consultation process.

The combined Permit/Amendment C283 was subject to full public notification in accordance with the provisions of the Planning and Environment Act. All owners and occupiers affected by the new DDO’s or any change of zoning were provided with direct public notification.

Appendix 1: Drysdale Urban Design Framework Study Area

Appendix 2: Drysdale UDF Overall Framework Map

Appendix 3: Existing Zoning Map

Appendix 4: Amendment Recommended for Adoption

Planning and Environment Act 1987

GREATER GEELONG PLANNING SCHEME

AMENDMENT C283

INSTRUCTION SHEET

The planning authority for this amendment is the Greater Geelong Planning Scheme.

The Greater Geelong Planning Scheme is amended as follows:

Planning Scheme Maps

The Planning Scheme Maps are amended by a total of 2 attached map sheets.

Zoning Maps

1. Amend Planning Scheme Map Nos 59 & 60 in the manner shown on the attached map marked “Greater Geelong Planning Scheme, Amendment C283”

Overlay Maps

2. Amend Planning Scheme Map Nos 59 DDO and 60 DDO in the manner shown on the attached map marked “Greater Geelong Planning Scheme, Amendment C283”

Planning Scheme Ordinance

The Planning Scheme Ordinance is amended as follows:

3. In Local Planning Policy Framework – replace Clause 21.14 with a new Clause 21.14 in the form of the attached document.

4. In Overlays – Clause Clause 43.02, insert a new Schedule 32 in the form of the attached document.

5. In Overlays – insert Clause 43.02, insert a new Schedule 33 in the form of the attached document.

End of document

21.14	THE BELLARINE PENINSULA
16/05/2013
21.14-1	Key issues and Influences
28/01/2010	The Bellarine Peninsula comprises a series of contained townships separated by rural and coastal areas. The rural and coastal areas on the Bellarine Peninsula form an important non-urban break between settlements. They are highly valued for their scenic attributes, tourism function, environmental function and lifestyle appeal. The Bellarine Peninsula is one of the fastest growing areas in the City of Greater Geelong. Population growth on the Bellarine Peninsula is being driven by the attractiveness of the peninsula as a relaxed lifestyle destination within close proximity to urban Geelong. Appropriately managing urban growth on the Bellarine Peninsula will be critical to retaining the peninsula’s identity and attributes.
21.14-2	Objectives
16/05/2013	To protect and enhance the rural and coastal environment on the Bellarine Peninsula and maintain non-urban breaks between settlements. To facilitate the development of Ocean Grove, Drysdale/Clifton Springs and Leopold as hubs of development and service provision on the Bellarine Peninsula. In all other townships on the Bellarine Peninsula provide retail, commercial and community uses and facilities that serve the daily needs of the community and encourage street based activity. To provide for sustainable industrial, commercial, retail, agricultural and tourism development in designated locations, to service the wider Bellarine community. To preserve the individual character, identity and role of each Bellarine township.
	Strategies
	Ensure that development responds to the identity and character of the individual township in which it is located. Protect rural and coastal environments from inappropriate urban encroachment. Ensure land use and development proceeds generally in accordance with the relevant Structure Plan maps included in this Clause. Ensure that development outside of settlement boundaries (as shown in the Structure Plan maps included in this clause) does not compromise the rural, environmental and landscape values of the non-urban breaks or longer term growth opportunities. Direct the bulk of residential growth and retail development to Ocean Grove, Drysdale/Clifton Springs and Leopold consistent with the relevant Structure Plan maps included in this clause. Direct bulky goods retailing and industrial development to existing and future areas as identified in Structure Plan maps included in this clause.
	St Leonards: Support a mix of retail, commercial, community and entertainment uses within the town centre. Encourage development which respects the coastal landscape setting of St Leonards by: Providing reasonable sharing of views of the coast and foreshore. Promoting contemporary design that reflects the existing scale, setbacks, spacing, forms and materials of the buildings in the locality. Ensuring that development allows for the protection of significant vegetation and/or planting around buildings and has minimal impact on roadside vegetation. Support the development of an appropriately located community centre. Support the on-going management, enhancement and sensitive development of the foreshore, Salt Lagoon Wildlife Reserve and Edwards Point State Faunal Reserve. Protect the scenic qualities of Murradoc Hill and Swan Bay. Support the development of a focal building, comprising retail and tourist related activities, at the south west corner of Murradoc and Bluff Roads. Integrate the town centre and pier-foreshore area.
	Portarlington: Support a mix of retail, commercial, community and entertainment uses within the town centre. Encourage development which respects the coastal landscape setting of Portarlington by: Providing reasonable sharing of views of the coast and foreshore. Promoting contemporary design that reflects the existing scale, setbacks, spacing, forms and materials of the buildings in the locality. Ensuring that development allows for the protection of significant vegetation and/or planting around buildings and has minimal impact on roadside vegetation. Support the establishment of a Community Centre in Portarlington within an existing public building. Support the provision of a new fire station at Portarlington. Support the integration of the Portarlington town centre and pier-foreshore area. Support the development of a focal building at 22-34 Newcombe Street, Portarlington, to contain retail uses, tourist accommodation and tourism related activities. Support development in the Portarlington town centre incorporating accommodation uses above ground level retail floor space, where such development meets all parking and access requirements.
	Indented Head: Encourage development which respects the coastal landscape setting of Indented Head, by: Providing reasonable sharing of views of the coast and foreshore. Promoting contemporary design that reflects the existing scale, setbacks, spacing, forms and materials of the buildings in the locality. Ensuring that development allows for the protection of significant vegetation and/or planting around buildings and has minimal impact on roadside vegetation. Support the on-going management, enhancement and sensitive development of the foreshore, Point Richards Flora and Fauna Reserve and Salt Lagoon Wildlife Reserve. Support expansion of the existing retail premises on The Esplanade, Indented Head.
	Ocean Grove: Encourage development which respects the coastal landscape setting of Ocean Grove, by: Providing reasonable sharing of views of the coast and foreshore Promoting contemporary design that reflects the existing scale, setbacks, spacing, forms and materials of the buildings in the locality. Direct new greenfield residential development to the designated growth area in the north-east of the township, as shown on the Structure Plan map. Encourage a range of accommodation and housing options, including aged care within and adjacent to the town centre and other existing and proposed activity centres. Ensure development avoids impacts on environmental assets including the Coast, Buckley Park Foreshore Reserve, Goandra Estate, Ocean Grove Nature Reserve, Barwon River/Lake Conneware and the Lake Victoria Wetlands. Ensure the town centre remains the primary retail centre for Ocean Grove by providing for a range of retail, business and accommodation uses. Support expansion of the town centre, particularly in a northerly direction up to the Avenue. Support development of a new Neighbourhood Activity Centre on Grubb Road, to service the future population of the north-east growth area. Support the continued development of industrial, restricted retail and associated businesses on Grubb Road, and support the expansion of this type of development to the east and north, as shown on the Structure Plan map. Where appropriate, ensure new developments assist in the establishment of a safe bicycle-pedestrian path network around the town connecting the foreshore, river, nature reserve, Grubb, Banks and Bonnyvale Roads as shown on the Structure Plan map. Where appropriate, ensure new development contributes to the improvement of open spaces, key pedestrian links and roads as identified on the Structure Plan map. Provide for a range of appropriately scaled and located tourism accommodation and activities. Encourage a range of appropriately scaled tourism related activities on the rural periphery of the town which are complementary to the environmental and rural setting. Support the duplication of Grubb Road in a manner which preserves significant roadside vegetation, provides an attractive town entry, safe crossing points, pedestrian/cycle paths and undergrounding of powerlines.
	Leopold: Support Leopold as a Sub Regional Retail Activity Centre for the Bellarine Peninsula, whilst providing local community, recreational and employment facilities to Leopold’s residents. Ensure the retention of Leopold as an urban island - supporting urban growth contained to the settlement boundary and preserving the surrounding rural hinterland. Support the development of the Ash Road Growth Area and other areas identified for residential development on the Structure Plan map. Support increased housing densities around the Sub Regional Retail Activity Centre and neighbourhood shopping strips at Ash Road and Dorothy Street. Encourage the northerly expansion of the Sub Regional Retail Activity Centre, ensuring any development integrates with the existing centre and surrounding community facilities, and enhances its appearance and functionality. Support the local convenience role of the Ash Road and Dorothy Street neighbourhood shopping centres, whilst restricting any future expansion of these centres. Support the development of Council’s Kensington Road Community Hub to provide a wide range of community, health, education and civic services/facilities. Encourage the creation of an additional local mixed use centre on the south east corner of Bellarine Highway and Melaluka Road. Any redevelopment of this site could accommodate restaurants, convenience shops, offices and residential development. Provide public open space within existing and proposed residential areas to cater for the passive and active recreation needs of the community. Provide an improved transport network which includes better traffic movements, pedestrian and cyclist linkages and public transport options. Ensure environmentally sensitive areas including Lake Connewarre and Reedy Lake are protected from localised development pressure. Investigate opportunities for public access to Port Phillip Bay.
	Barwon Heads: Maintain a compact urban form and avoid outward sprawl. Protect the unique character of Barwon Heads as a coastal village located within a sensitive environment and significant landscape setting. Ensure the Hitchcock Avenue shopping centre remains the focus of retail activity in Barwon Heads. Restrict new commercial development to the existing business and mixed use zones in Hitchcock Avenue between Bridge Road and Ozone Road and the south side of Bridge Road. Ensure new housing development complements the character of Barwon Heads and provides for a variety of housing sizes and types. Support the continued development of 13th Beach Resort as a tourist destination. Continue upgrading the Barwon Heads Village Park and foreshore reserves in accordance with established master plans. Support development of appropriate tourist accommodation around the Barwon Heads town centre.
	Drysdale/Clifton Springs: Contain urban development within the defined settlement boundary on the Structure Plan map. Support the development of the Jetty Road Urban Growth Area and other areas identified for residential development on the Structure Plan map. Ensure new development incorporates sustainability principles including environmentally sustainable design, energy efficiency, connectivity and water sensitive urban design. Reinforce the Drysdale town centre as the primary retail centre including the development of an additional supermarket on the south side of Murradoc Road Provide for the expansion of the Drysdale town centre to the east along Murradoc Road. Locate future development of a service business or industrial nature in the identified precinct along Murradoc Road extending to the proposed Drysdale Bypass. Locate and integrate future education, community and recreation facilities to enhance their accessibility and to maximise joint use wherever possible. Develop the Council owned Palmerston Street site and the Drysdale Regional Community and Cultural Hub for community and recreation purposes. Ensure any development of short term tourist accommodation at the Curlewis Golf Course is located at the eastern end of the course in close proximity to the Jetty Road Urban Growth Area, functions as a minor component to the primary role of the site as a golf course and maintains the rural landscape character of the site. Provide additional bicycle and pedestrian opportunities throughout the townships including new footpaths and bicycle lanes. Provide for the creation of consolidated parking areas in the town centre.
	Point Lonsdale: Support low scaled and designed tourism opportunities on designated land identified on the Point Lonsdale Structure Plan map at Clause 21.14-12. Ensure new development strengthens the township’s coastal village character and landscape setting by requiring a high standard of architectural and urban design response including; Low scale forms Articulation (materials, openings or features such as decks, balconies, wide eaves or canopies). Contemporary design quality. Use of materials such as timber, corrugated iron, weatherboard or light coloured render. Limiting site coverage and provide front and side setbacks that reflect existing neighbourhood patterns and provide opportunities for maintenance and planting of native coastal and indigenous vegetation. Ensure that new urban development street works and road designs contribute to the implementation of the identified primary and secondary pedestrian/cycle routes and are designed to complement the informal coastal streetscape character.
21.14-3	Implementation
16/05/2013	These strategies will be implemented by:
	Using policy and the exercise of discretion Ensure development respects the natural coastal landscape as described in the Coastal Spaces Landscape Assessment Study and, where relevant, assess applications against schedules 10, 11, 12 13 and 14 to the Significant Landscape Overlay. Ocean Grove Support buildings of up to three storeys within the town centre which utilise contemporary building forms and materials, articulation and setback of upper levels so as to complement the coastal setting, and which provide sufficient car parking. Support higher density development including tourist accommodation of up to three storeys along The Terrace between Hodgson and Eggleston Streets which utilise contemporary building forms and materials, articulation and setback of upper levels to retain a coastal town character and provide for the reasonable sharing of coastal views. Support further development of existing caravan parks and accommodation uses in residential areas, particularly those close to the beach and river, to provide a broader range of accommodation type and mix. Applying Zones and overlays Ocean Grove Apply the Residential 1 Zone to growth areas identified in the Ocean Grove Structure Plan 2007 as appropriate. Apply the Development Plan Overlay to those parts of the north-east growth corridor that are rezoned for urban development. Apply the Development Contributions Plan Overlay to north-east residential corridor. Apply the Industrial 3 Zone to any expansion of the Grubb Industrial Estate. Apply the Development Plan Overlay to any expansion of the industrial–restricted retail precinct on Grubb Road. Apply the Business 1 Zone over land bounded by The Avenue, The Parade, Presidents Avenue and Hodgson Street. Apply the Mixed Use Zone over the former CFA depot (south-east corner The Avenue and Hodgson Street) and land to the immediate south. Leopold Apply the Residential 1 Zone and the Development Plan Overlay to land designated for future residential growth shown on the Leopold Structure Plan map included in this clause. Apply a combination of business zones, a Design and Development Overlay and a Development Plan Overlay to facilitate the expansion of the Leopold Sub Regional Retail Activity Centre. Drysdale Apply the Residential 1 Zone with a Development Plan Overlay (DPO) based on the principles identified in the Structure Plan to Princess Street, Central Road and Oakden Road. Support the application of the Residential 1 zone to identified residential infill areas to a Residential Zone with appropriate DPO and Developer Contribution Plan (DCP) controls. Support a joint rezoning and development application at the Curlewis Golf Club to facilitate short term tourist accommodation. Point Lonsdale Apply the Residential 1 Zone with a Development Plan Overlay to the portion of the Lonsdale Golf Course shown for residential growth on the Point Lonsdale Structure Plan map at Clause 21.14-12 subject to an amendment and EES process. Apply appropriate design and environmental overlays to areas of consistent urban and landscape character. Rezone the Business 4 Zone land on the corner of Fellows Road and Bellarine Highway to facilitate tourism development. Further work Review township structure plans as scheduled (in structure plans) to meet emerging needs of communities. Review the planning framework for land identified in the Coastal Spaces Landscape Assessment Study as regionally significant in the south west of the Bellarine Peninsula to ensure the protection of landscape values is adequately addressed. Point Lonsdale Work with the Borough of Queenscliffe to address climate change issues in Point Lonsdale and implement any relevant outcomes. Prepare detailed streetscape design plans for designated primary and secondary routes as identified in the Point Lonsdale Structure Plan. Investigate opportunities to establish a railway station-transport interchange precinct to link with the Queenscliff tourist railway service. Portarlington Prepare an Urban Design Framework for the Portarlington Town Centre. Support Parks Victoria Safe Harbour Project, including ensuring appropriate integration with the adjacent foreshore reserve and Town Centre. Ocean Grove Prepare a Development Contributions Plan for the Ocean Grove Township, including the northern urban growth area. Review the application of Significant Landscape Overlay 7. Prepare an Urban Design Framework and Parking Precinct Plan for the Ocean Grove Town Centre. Prepare Streetscape Plans for The Parade – Orton Street, Shell and Grubb Roads, Tuckfield Street, The Terrace, the Hodgson – The Parade Town centre entry and key streets between the beach and Town Centre. Leopold Implement the Leopold Activity Centre Urban Design Framework, 2011. Implement the Memorial Park Masterplan, 2011. Support the implementation of the Kensington Road Community Hub Concept Design, 2008. Undertake further assessment of sites nominated as “Urban Consolidation” in the plan attached to this Schedule. Undertake a Flood Study to introduce controls over areas identified appropriate for Floodway Overlay (FO) or Land Subject to Inundation Overlay (LSIO). Barwon Heads Undertake a Landscape Assessment Study for the Ewing Blyth/Golf Links/Bridge Road and the Warrenbeen Court residential areas with the intention to apply an overlay to protect the existing character and vegetation. Undertake a detailed study of Murtnaghurt Lagoon to establish whether the boundaries of the existing Environment Significant Overlay require review. Implement the findings of the Barwon Heads Parking & Traffic Study. Consider the impacts of climate change on the future development of Barwon Heads in accordance with the Climate Change Adaptation Strategy to be developed by Council during 2010-2011. Drysdale/Clifton Springs Investigate the relocation of the Council depot site at 22A Collins Street Prepare a Master Plan for the development of a community hub on the Council owned land at Palmerston Street site in the town centre. Undertake a Drysdale Town Centre Community Facilities Planning Project to investigate and provide direction for future development and community use of 38 – 40 High Street and 2 – 8 Wyndham Street (senior citizens building) adjacent to the Town Square. Prepare a Master Plan for the development of the Drysdale Regional Community and Cultural Hub. Review the extent of the Heritage Overlay in the Drysdale Commercial Heritage Area.
	References Bellarine Peninsula Strategic Plan, City of Greater Geelong, 2006. Ocean Grove Structure Plan, Hansen Partnership and the City of Greater Geelong, 2007. Portarlington Structure Plan, City of Greater Geelong, 2007. Indented Head Structure Plan, City of Greater Geelong, 2007. St Leonards Structure Plan, City of Greater Geelong, 2006. Leopold Structure Plan, City of Greater Geelong, 2011 (amended January 2013). Leopold Urban Design Framework, City of Greater Geelong, 2011. Barwon Heads Structure Plan, City of Greater Geelong, 2010. Drysdale Clifton Springs Structure Plan, City of Greater Geelong, 2010. Jetty Road Urban Growth Plan 2007. City of Greater Geelong Municipal Reference Document, Coastal Spaces Landscape Assessment Study (Planisphere, 2006). Point Lonsdale Structure Plan, Planisphere, April 2009 (amended November 2011). Drysdale Urban Design Framework, City of Greater Geelong 2012.
21.14-4	St Leonards Structure Plan map
28/01/2010
21.14-5	Portarlington Structure Plan map
29/11/2012 C273
21.14-6	Indented Head Structure Plan map
28/01/2010 C129(Part1)
21.14-7	Ocean Grove Structure Plan map
28/01/2010 C129(Part 1)
21.14-8	Leopold Structure Plan map
16/05/2013 C254
21.14-9	Barwon Heads Structure Plan map
26/08/2010 C159
21.14-10	Drysdale Clifton Springs Structure Plan map
06/01/2011 C194
21.14-11	Jetty Road Urban Growth Plan map
28/01/2010 C129(Part 1)
21.14-12	Point Lonsdale Structure Plan map
26/07/2012 C165
	SCHEDULE 32 TO THE DESIGN AND DEVELOPMENT OVERLAY
--/--/20-- C283	Shown on the planning scheme map as DDO32. TOWN ENTRY MURRADOC ROAD, DRYSDALE
1.0	Design objectives
--/--/20-- C283	To improve the appearance and presentation of buildings and streetscape. To manage the interface between residential and business uses. To ensure the design and layout of new buildings allows for future road widening. To improve the connections between Murradoc Road and the Drysdale Town Centre. To provide for the implementation of the Murradoc Road Drainage Masterplan. To promote best practice storm water quality and reuse measures.
2.0	Buildings and works
--/--/20-- C283	Permit Requirements No planning permit is required to construct a front fence up to 1.5 metres in height. All permits for buildings and works should comply with the following requirements as relevant: Design and Built Form Except where provision for road widening has already been made, all buildings and works should be setback a minimum of 12 metres from Murradoc Road to allow for future road widening and the construction of a service road. Developments should be designed to limit the amount of car parking provided on any land designated for future road widening to ensure adequate parking is available in the longer term. Buildings should be sited to provide opportunities for landscaping in side and front setbacks. Buildings should address street frontages, and where walls are visible from residential areas include design elements which add visual interest. The design and layout of new buildings should minimise the potential for noise emissions to adjoining sensitive uses. Stormwater Drainage, Quality and Re-Use Provision should be made for the management of stormwater in accordance with the Murradoc Road Drainage Masterplan to be prepared by Council including the need for owners to enter into a Section 173 Agreement with Council to contribute to the implementation of the Masterplan. Best practice storm water quality and reuse measures should be considered as part of the design for larger developments and on sites where it is practical to implement to mitigate impacts of stormwater to Lake Lorne. Loading bays should be covered, active work areas should be contained internally with buildings, and waste disposal areas should be appropriately located in order to reduce the potential for contaminated runoff. Exemption from notice and review An application to construct a building or to construct or carry out works is exempt from the notice requirements of Section 52(1)(a), (b) and (d), the decision requirements of Section 64(1), (2) and (3) and the review rights of Section 82(1)of the Act.
3.0	Decision guidelines
--/--/20-- C283	Before deciding on an application the responsible authority must consider: The design and siting of existing development in the area. The interface with adjoining zones. Reference Document Drysdale Urban Design Framework, City of Greater Geelong, 2012.
	SCHEDULE 33 TO THE DESIGN AND DEVELOPMENT OVERLAY
--/--/20-- C283	Shown on the planning scheme map as DDO33. DRYSDALE TOWN CENTRE
--/--/20-- C283
1.0	Design objectives
__/__	To encourage building heights up to three storeys. To maintain the character of the Drysdale Town Centre. To improve the appearance, usage and accessibility of the town square. To provide active frontages to retail premises. To improve the layout and function of car parking areas.
2.0	Buildings and works
--/--/20-- C283	Permit requirement No permit is required for: The installation of an automatic teller machine. An alteration to an existing building façade provided: The alteration does not include the installation of an external roller shutter. At least 80 per cent of the building façade at ground floor level is maintained as an entry or window with clear glazing. An awning that projects over a road if it is authorised by the relevant public land manager. All permits for buildings and works should comply with the following requirements as relevant. General requirements Buildings should be up to three storeys in height where the third storey is recessive and does not visually dominate the streetscape or public realm. New development should be of a contemporary design which is sympathetic to the height, siting and appearance of existing buildings. New development should not dominate buildings of significant heritage value. New development should include verandahs. New and existing development should create active frontages at ground floor level through the use of glazing and the location of entry and exit points and provide opportunities for passive surveillance of car parking areas and streets. Provide safe and legible pedestrian routes which link car parking areas to the town centre. Developments should be sited to provide opportunities for landscaping adjacent to public spaces. Car Parking Car parking should be consolidated where possible and located to the side or rear of buildings and have minimal impact on the streetscape. The following requirements apply to the individual sub precincts: Town Square Precinct Redevelopment of the supermarket and specialty shops should provide at grade pedestrian access to the Town Square. Redevelopment of the supermarket should improve its address to Hancock Street. 1-5 Eversley Street New development should be built to the street frontages with zero lot lines. Development should be three stories in height. Car parking should be located at the side or rear of the site with access from one street only. Access ways with adjoining sites should be consolidated where possible to maximise development opportunities. Hotel Precinct (8-14 and 20 – 22 Collins Street and 19 – 23 Murradoc Road) Development should be setback 12 metres from Murradoc Road to allow for future road widening and the construction of a service road. Elsewhere new development should be built to the street frontages with zero lot lines, being set back no more than 12 metres from the front of the site. Development should be three storeys in height. Development should be sympathetic to the heritage listed hotel. Car parking should be located at the side or rear and accessed from a side street or service road and consolidated with adjoining sites where possible. The layout of the site should allow for a possible north-south road connecting Murradoc Road to McKenzie Street. South Murradoc Precinct (6-10 Murradoc Road) New development should be setback from the street to provide opportunities for alfresco dining and landscaping. Safe and legible pedestrian access along the street should be provided. 12-32 Murradoc Road (Existing and proposed supermarket sites) Development should be setback 12 metres from Murradoc Road to allow for future road widening and the construction of a service road. Any additional car parking areas should be integrated with the car parking layout associated with the existing supermarket. Exemption from Notice and Review An application to construct a building or to construct or carry out works is exempt from the notice requirements of Section 52(1) (a), (b) and (d), the decision requirements of Section 64(1), (2) and (3) and the review rights of Section 82(1) of the Act.
3.0	Subdivision
--/--/20— C283	A permit is not required to subdivide land.
4.0	Decision guidelines
--/--/20-- C283	Before deciding on an application the responsible authority must consider: The visual integration of new development into the Drysdale Town Centre. The impact of new development on existing buildings with heritage significance. The provision of pedestrian linkages in the Drysdale Town Centre. The location of on site car parking to maximise layout and function. Reference Document Drysdale Urban Design Framework, City of Greater Geelong, 2012.

Appendix 5 – Bus Depot Layout.

Appendix 6 – Permit for Approval

Amended plans required

1. Prior to the commencement of the development, three (3) copies of amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and must be generally in accordance with the plans submitted to Council on 2 October 2013 but modified to show:

   1. A minimum 5 metre wide landscape buffer along the east boundary of the site.

   2. Designated pedestrian paths into the building from the front of the site and the car park.

   3. All proposed front fencing (including elevations).

   4. A site plan showing a 3m high noise wall between 3m and 80m from the frontage and setback 5m from the western boundary within 55m of the site frontage and thereafter setback between 2-3m from the western boundary in a manner which protects existing trees to be retained. The noise wall should be in accordance with the recommendations of the Marshall Day Acoustics report dated 17 April 2014.

   5. A cross-section plan showing the construction of the noise wall to be in accordance with the recommendations of the Marshall Day Acoustics report dated 17 April 2014.

   6. A site plan showing car parking and bus parking lines designating parking bays.

   7. Swept path diagrams showing that the buses can exit the site in a forward motion with restricted reversing movements.

   8. A site plan showing the relocation of the proposed vehicular crossing onto Murradoc Road in accordance with the Site Access 95-105 Murradoc Road Drysdale Functional Layout Plan dated 30 April 2014 as prepared by TTM Consulting Pty Ltd.

   9. A site plan showing any proposed built form in the Fuel and Wash Bay area including setbacks from boundaries and the internal road.

   10. Elevation plans for any proposed built form in the Fuel and Wash Bay area including dimensions and building materials.

   11. A site plan showing a 1.8m high timber paling fence constructed on the boundary between the noise wall and the rear (northern) boundary.

Endorsed plans

2. The development as shown on the endorsed plan(s) must not be altered without the written consent of the Responsible Authority.

Car park

3. Car spaces, access lanes, pedestrian paths and driveways must be kept available for these purposes at all times.

Washing bay

4. The site must contain a concrete bay for washing vehicles. Waste from the bay must drain into a public sewer or a settlement and oil separation system. The oil separation system must comply with the Environment Protection Act 1970 and be installed to the satisfaction of the Responsible Authority. Vehicles must only be washed in the washing bay.

Waste storage

5. Provision must be made on the land for the storage and collection of garbage and other solid waste. This area must be graded, drained and screened from public view to the satisfaction of the Responsible Authority.

Stormwater and drainage

6. The site must be drained to the satisfaction of the Responsible Authority and no concentrated storm water may drain or discharge from the land to adjoining properties.

7. The site stormwater system must be designed and installed such that, to the satisfaction of the Responsible Authority:

1. Stormwater discharge from the site is not increased by the proposed development. Point(s) of discharge and permissible discharge rates must accord with interim provisions of the Murradoc Road Drainage Masterplan. An appropriate on-site detention system designed in accordance with the Infrastructure Design Manual (IDM) may be required.

2. Runoff is treated to achieve current best practice pollutant removal targets by connection to an appropriate Water Treatment Facility, with capacity to treat at least a 3 month ARI storm event, unless approved otherwise by the Responsible Authority. The Water Treatment Facility must be maintained to the satisfaction of the Responsible Authority.

8. The refuelling area and wash bay must be isolated from the site drainage system so that no polluted runoff may enter the Council drainage system.

Section 173 agreement

9. Prior to the commencement of the development, the applicant must enter into an agreement under Section 173 of the Planning and Environment Act 1987 with the Responsible Authority. The agreement must be in a form to the satisfaction of the Responsible Authority, and the applicant must be responsible for the expense of the preparation and registration of the agreement, including the Responsible Authority’s reasonable costs and expense (including legal expenses) incidental to the preparation, registration and enforcement of the agreement. The agreement must contain covenants to be registered on the Title of the property so as to run with the land, and must provide for the following:

1. The land owner shall pay to Council a drainage levy for the implementation of the Murradoc Road Drainage Masterplan at a rate & at the time as specified in the Masterplan.

2. On completion of works contained within the Murradoc Road Drainage Masterplan or as otherwise directed by the Responsible Authority, the land owner shall connect the site drainage system to an alternative point as directed by the Responsible Authority.

3. The interim drainage system shall be maintained to the satisfaction of the Responsible Authority and shall not be removed until such time as directed by the Responsible Authority.

4. Any major infrastructure constructed as part of an interim drainage system (on-site detention, treatment features, etc) shall be constructed outside of the 12 metre setback (allowing for widening of Murradoc Road).

The agreement will be registered on Title in accordance with Section 181 of the Planning and Environment Act 1987.

Construction Management Plan

10. Prior to the commencement of the development, a detailed Construction Management Plan must be submitted to and approved by the Responsible Authority. This plan must incorporate, but is not limited to, the following information:

1. A staging plan for all construction phases including indicative dates for commencement and completion;

2. Intended access for construction vehicles;

3. Engineering assessment of assets that will be impacted on by construction and recommended techniques to minimise any adverse impact;

4. Details of actions to be implemented in the event of damage to abutting assets infrastructure;

5. Details of where construction personnel will park;

6. Hours/days of construction (NOTE: these works must be consistent with EPA legislation and guidelines);

7. Phone numbers of on-site personnel or other supervisory staff to be contactable in the event of issues arising on site;

8. Details of site cleanliness and clean up regimes;

9. Material storage;

10. Dust suppression;

11. Plan to accord with the EPA Publication No. 960 “Doing it right on Subdivision – temporary environmental protection measures for subdivision construction sites” and No. 480 “Best Practice Environmental Guidelines for Major Construction Sites”;

The plan must detail measures to ensure:

1. Only clean rainwater is discharged to the stormwater drainage system;

2. No solid waste, sediment, sand, soil, clay or stones from the site enters the stormwater drainage system or accumulates on abutting roads;

3. Waterways and Council assets are protected from adverse impact, and details of action to be undertaken should damage occur;

4. All machinery and equipment is cleaned on site, not on adjacent roads or footpaths; and

5. All litter is contained on site.

When approved this Construction Management Plan will form part of this permit. All development and works must be carried out in accordance with the Construction Management Plan, to the satisfaction of the Responsible Authority.

Landscape plan

11. Prior to the commencement of the development, three (3) copies of a landscape plan prepared by a suitably qualified or experienced person, to the satisfaction of the Responsible Authority, must be submitted to and approved by the Responsible Authority. The landscape plan should generally accord with the recommendations of the Flora and Fauna Assessment and Net Gain Analysis, 97-105 Murradoc Road, Drysdale, Victoria prepared by Ecology & Heritage Partners dated May 2013 and the Arboricultural Assessment for 105 Murradoc Road, Drysdale prepared by Let’s Talk about Trees dated May 2013.

    The plan(s) must be drawn to scale and show:

1. A survey (including botanical names) of all existing vegetation to be retained and/ or removed (existing vegetation should be retained, where possible);

2. Any trees being retained which require Tree Protection Zones (TPZs) during the construction period;

3. Details of surface finishes of pathways and driveways;

4. A planting schedule of all proposed trees, shrubs and ground covers including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant;

5. Methods for control and eradication of weeds;

6. The use of indigenous plants of the Geelong Region, Zone 3;

7. The location of the 3m high noise wall.

When approved, the plan will be endorsed and form part of the permit, all to the satisfaction of the Responsible Authority.

Tree Protection Zones

12. Prior to the commencement of works, tree protection zones must be established in accordance with the recommendations of the Landscape plans, which are suitably fenced, along the alignment of the drip line of the identified trees to the satisfaction of the Responsible Authority.

    Within this zone there must be no vehicular or pedestrian access, trenching or soil excavation, storage of waste all to the satisfaction of the Responsible Authority. The tree protection zone must be maintained throughout the development phase, to the satisfaction of the Responsible Authority.

Protection of fauna

13. Prior to felling any tree which maybe removed the tree must be examined by a suitably qualified zoologist for the presence of fauna in hollows or external nests. If native fauna species are located they must be salvaged and relocated to the closest suitable vegetation in consultation with DEPI.

Prior to the commencement of the use

14. Prior to the commencement of the use, the developer must, to the satisfaction of the Responsible Authority:

1. Construct the site stormwater system including connection(s) to the existing Council drainage system in Murradoc Road/Clarendon Road as per interim provisions of the Murradoc Road Drainage Masterplan (CoGG). Connection(s) to existing Council infrastructure must be in accordance with City of Greater Geelong Standard Drawings.

2. Undertake works as required by VicRoads (as stipulated in their conditions on this permit).

3. Remove any redundant vehicular crossings and reinstate the kerb and channel and the footpath/nature strip area to match existing construction in the street.

4. Construct the car and bus parking areas including accessways, surface with an all-weather seal and linemark the car and accessways in accordance with the endorsed plans.

5. Install low intensity lighting to ensure that car park areas and pedestrian accessways are adequately illuminated during evening periods without any loss of amenity to occupiers of nearby land.

6. Complete the landscaping works in accordance with the endorsed landscape plan(s).

7. Construct the 3m high noise wall in accordance with the endorsed plans.

VICROADS CONDITIONS

15. Only one access from the subject site to Murradoc Road will be permitted. The access from the site to Murradoc Road must be located at the western end of the site.

16. Before the use approved by this permit commences, the following roadworks on Murradoc Road must be completed at no cost and to the satisfaction of VicRoads and the Responsible Authority:

1. The access must be designed and constructed to allow two way movements.

2. Installation of left turn land

3. Installation of right turn lane

17. Prior to the commencement of any roadwork on Murradoc Road, a scaled functional layout plan must be submitted to VicRoads and the Responsible Authority for approval.

    Note: The functional layout must be compatible with the Drysdale urban design framework (adopted in August 2012)

18. Prior to the commencement of any roadwork on Murradoc Road, a road safety audit of detail design must be undertaken. The findings of the audit must be resolved in writing by the applicant, and to the satisfaction of VicRoads.

EXPIRY

19. This permit as it relates to the development of buildings will expire if one of the following circumstances applies:

1. The development of the building(s) hereby approved has not commenced within two (2) years of the date of this permit.

2. The development of the building(s) hereby approved is not completed within four (4) years of the date of this permit.

The Responsible Authority may extend the periods referred to if a request is made in writing before the permit expires; or

1. Within six (6) months after the permit expires where the use or development has not yet started; or

2. Within twelve (12) months after the permit expires, where the development allowed by the permit has lawfully commenced before the permit expiry.

NOTES

1. VicRoads: The proposed development requires road works within the Murradoc Road reserve. Separate approval under the Road Management Act 2004 for this activity will be required from VicRoads. Please contact VicRoads prior to commencing any works.

2. Construction of the site stormwater connection/s is to be inspected by Council Representative at various stages. An appropriate fee equivalent to 3.25% of total cost of civil works, excluding GST (a minimum fee of $100 applies if the 3.25% amount is less than $100), is to be paid to Council for inspection. Relevant evidential documentation of the cost is to be provided.

3. All internal property drainage must be designed and constructed to satisfy AS/NZS 3500.

4. A Vehicle Crossing Permit may need to be obtained prior to commencement of works.

2. Councillor Community Grants Program 2013/2014 – Summary of Allocations 1 January to 30 June 2014

Purpose

The purpose of this report is to present details of allocations provided to successful applicants through the Councillor Community Grants Program for the period 1 January to 30 June 2014.

This forms part of the ongoing accountability framework for managing the Councillor Community Grants Program in accordance with the City of Greater Geelong Grants, Contributions, Donations and Sponsorship Policy.

Summary

• The Councillor Community Grants Program has an annual budget allocation of $240,000. This amount is divided into the 12 council wards which equates to an annual allocation of $20,000 per ward that is available to expend on groups that apply and are eligible under this grant program.

• As part of the accountability framework for managing the Councillor Community Grants Program, details of successful applications and allocations are reported to Council.

• This report provides a statement of allocations under the program during the period of 1 January to 30 June 2014 (Appendix 1).

• The total amount funded under this program for the period 1 January to 30 June 2014 was $152,733 distributed among 80 community organisations.

• This brings the total amount funded for the 2013-2014 financial year to $240,000 allocated among 136 community organisations.

Cr Fisher moved, Cr Macdonald seconded -

That Council:

1. Notes the statement of allocations (Appendix 1) granted to community groups and organisations for the period 1 January to 30 June 2014.

2. Commends and congratulates the community groups and organisations who have received funding under the Councillor Community Grants Program for their efforts and contribution to the Geelong community.

Carried.

Background

The Councillor Community Grants Program is for not-for-profit community groups and organisations who can apply for funds to support either ward based or municipal wide activities or events that will benefit the Geelong community.

In order to receive funds, applicants must comply with the established guidelines which govern the grant program.

A report providing information on allocations for the period of 1 July to 31 December 2013 was presented to Council on 25 February 2014. The total amount funded for that period was $87,267, distributed among 56 community organisations.

Discussion

The total amount funded under this program for the period 1 January to 30 June 2014 was $152,733 distributed among 80 community organisations.

This brings the total amount funded for the 2013-2014 financial year to $240,000 allocated among 136 community organisations.

The allocation of grants assists with meeting the objectives of Council by providing an opportunity to enhance the wellbeing of the community by building social capital and enabling community engagement through the provision of funds to assist with local activities.

Appendix 1 provides a list of groups, the nature of the projects funded and the amounts that were allocated during this period, as well as a summary of balances.

Environmental Implications

Some of the projects supported via this grant program include a variety of environmental activities.

Financial Implications

There are no financial implications. All funds to date have been expended in accordance with the Councillor Community Grants Guidelines and within budget.

Policy/Legal/Statutory Implications

The provision of grants to the community supports local, community organisations and endorses the aims of City Plan and the G21 Regional Plan.

This report is presented in accordance with the City of Greater Geelong Grants, Contributions, Donations and Sponsorship Policy.

Alignment to City Plan

The Councillor Community Grants Program aims to fund projects that assist in achieving goals and outcomes consistent with City Plan‘s Community Wellbeing objectives.

The provision of grants is offered assist community organisations to provide opportunities that benefit the wider Geelong community.

Applications are encouraged that demonstrate or promote social inclusiveness, provide broad benefits to the City of Greater Geelong community and respond to environmental issues/impacts relative to their project.

Officer Direct or Indirect Interest

The provision of grants is carried out in accordance with the Local Government Act 1989 Officer Direct or Indirect Interest.

The Councillor Community Grants Program has provision in the assessment process to record any conflict of interest relating to each grant application that is assessed.

Risk Assessment

The Councillor Community Grants Program is governed in accordance with Council’s monitoring, reporting and accountability framework.

Successful applicants are provided with an evaluation form for their completion and return to Council as a record of the outcome of the grant funding they received. Annual audits are also conducted on a sample group of grant recipients.

Social Considerations

The provision of the Councillor Community Grants Program provides an opportunity to support and strengthen communities to provide a broad range of activities for the benefit of the Geelong community.

Human Rights Charter

The Grants, Contributions, Donations, and Sponsorship Policy references the Chart of Human Rights and Responsibilities Act 2006.

The Charter states that human rights are essential in a democratic and inclusive society that respects the rule of law, human dignity, equality and freedom.

The provision of grants provides opportunities to assist in promoting social inclusiveness and projects that deliver broad community benefit.

Consultation and Communication

All groups are notified of the outcome of their grant application.

The list of allocations will be reported on the Geelong Australia Website.

The Community Development Department is responsible for communication of all matters relating to this report.

Appendix 1

Summary of Allocations by Ward - 1 January to 30 June 2014

Summary of Ward Allocations and Balances

1 January–31 July 2014

3. Review of Local Law

Purpose

To present to Council the proposed new Neighbourhood Amenity Local Law 2015 and to seek Council’s endorsement for it to be released for formal community consultation.

Summary

• Council’s General Local Law 2005 has been reviewed and subsequently updated so as to respond to contemporary community amenity issues, to reduce the regulatory burden on the community and to implement best practice local law making. The proposed new Neighbourhood Amenity Local Law 2015 and associated documents is attached.

• Under the Local Government Act 1989, all Local Laws expire after 10 years. In reviewing the existing General Local Law 2005, Council followed best practice principles as outlined in the 2010 State Government ‘Guidelines for Local Laws Manual 2010’.

• Preliminary feedback has been sought from the community and other Council departments. With respect to the community feedback, Council conducted 6 public forums, comments were invited on line and/or in writing and interviews were conducted as requested.

• The most notably views expressed by the community were the support for nature strip gardens, alcohol consumption in parks and on foreshores in daylight, non-smoking in public places and issues about parks and dogs.

• As a result of the Review, 46 existing local laws have been deleted, 10 new local laws have been recommended for inclusion and some restructuring to a number of existing local laws has occurred.

• Local Law Penalties have been revised and a new Local Law Procedure Manual with officer discretion guidelines is incorporated by reference and will form part of the legal framework for Council’s Neighbourhood Local Law 2015.

• The need to consolidate supporting procedures and work instructions as well as systems and databases has been identified through this process. Consolidation will lead to a fair, transparent and consistent approach to compliance, featuring a focus on education, awareness, mediation, resolution and enforcement. Health and Local Laws will play a lead role in this regard and support other departments with compliance matters.

Cr Harwood moved, Cr Macdonald seconded -

That Council:

1. Commence the statutory process for the making of a local law and endorses the draft Neighbourhood Amenity Local Law 2014 (as tabled) as a proposed local law for public exhibition and submissions under Section 223 of the Local Government Act 1989;

2. Give public notice of the exhibition of the draft Neighbourhood Amenity Local Law 2014 and invite public submissions under Section 223 of the Local Government Act 1989;

3. In accordance with Section 223 of the Local Government Act 1989, establish a Special Committee of Council consisting of all Councillors with a quorum of three (3) Councillors to sit and hear submissions in relation to the draft Neighbourhood Amenity Local Law 2014.

Carried.

Background

A Local Law is more than a set of regulations and penalties. It is a document implementing Council policy over ten years. It protects and enhances amenity, manages risk, and limits ratepayer liability. It also provides a legal basis for many of Council’s activities.

In accordance with the Local Government Act 1989, a Council Local Law must not be extended beyond 10 years. The City of Greater Geelong’s General Local Law 2005 expires in February 2015. The State Government’s ‘Guidelines for Local Laws Manual 2010’ provide new best practice procedures for making a Local Law including the key best practice values of being:

• Accessible, Accountable, Compliant, Consistent, Current, Efficient, Enforceable, Necessary and Transparent.

The Local Law review consultant has met with key stakeholders both within the organisation and in the community, including government agencies and has considered a number of key issues raised at Council meetings in recent times.

As a result the City of Greater Geelong’s Local Laws have been redrafted implementing many best practice requirements in a proposed new Neighbourhood Amenity Local Law 2015 (attachment 2). A summary of the proposed changes has been prepared to accompany the draft Neighbourhood Amenity Local Law 2015.

Discussion

Changes in community and Council expectations, council officer experiences and observations and other legislation has given rise to the proposed changes in the new Local Law.

A preliminary community feedback process has been implemented involving public forums, a web questionnaire and individual interviews with community members, groups and government agencies.

During consultations, the community presented views on many issues, most notably in favour of nature strip gardens, non-smoking in public places, alcohol consumption in parks and on foreshores in daylight and a number of other issues about parks, bicycles, cats and dogs.

The community also consistently raised a number of non-local law issues most notably about availability of dog off-leash areas and issues pointing to the need for greater enforcement resources for administer existing laws.

The new draft Neighbourhood Amenity Local Law 2015 includes 10 new provisions related to:

• Non-smoking areas;

• Alcohol consumption allowed in parks and foreshores in daylight, and permit for footpath traders;

• Controls for fireworks;

• Controls on shipping containers;

• Controls on unauthorised occupation of Council land;

• Unreasonable interference with quiet enjoyment (replacing nuisance);

• Events permits;

• Individual animal plans for aggressive dogs;

• Parking on Reserves; and

• A law enabling extended prohibition from entry to Council facilities.

Other changes include revisions to the;

• numbers and types of animals allowed;

• building and waste management laws;

• mowing of vacant city allotments;

• strengthening of dilapidated buildings law and the availability; and

• use of Local Law permits for nature strips and use of reserves.

A full table of changes is listed in the ‘Proposed Changes to Local Law’ (Attachment 1).

Penalties have been revised to better reflect community expectations and the risks to public safety and Council assets.

The draft Local Law is structured in a more user friendly manner and has a number of features to enhance its use, such as explanatory preambles, plain English drafting and clear statements of appeal rights.

Parks Victoria and Victoria Police were both consulted and following careful negotiations with Victoria Police, an agreed approach has been proposed for new Alcohol Consumption provisions and the related penalties.

The Local Law Community Impact Statement (Attachment 3) is a compulsory attachment to every new Local Law. This document details the process undertaken in reviewing the law, including community consultation. It also analyses new Local Laws by purpose and intent, alternative approaches, comparative municipalities, cost benefit analysis, national competition policy, human rights charter and a risk analysis.

A new Local Law Procedure Manual (Attachment 4) is incorporated by reference (i.e. is part of the Local Law) and includes discretionary guidelines for officers. Unlike the Local Law itself (which requires a full review procedure to amend), this document will be relatively easy for Council to change by simple resolution and gazettal on a needs basis.

Environmental Implications

The Local Law Review may impact aspects of Council’s Environment Policy as it affects Council assets and the community. Local Laws are used to control waste collection, protect Council assets (including water ways, roadside vegetation and Council reserves) and other aspects of private and public land use. The review will have minimal impact on Council’s internal energy and resource use.

Financial Implications

The cost of the review is included in the 2013/14 and 2014/15 Health and Local Laws Departmental budget. The review is expected to have a total cost of approximately $40,000, which includes the cost of the Local Law Review consultant, a range of legal review processes and mandatory public advertising.

Current approved budget.

1. The Local Law Review when completed will not impact permit fees and charges income. While Local Law permit fees are authorised by the Local Law, the actual fee amounts are set in Council’s budgetary process.

2. The review will impact the very limited penalty income derived from breaches of the Local Law. Penalties have been reviewed and increased, reflecting changes in community expectations and levels of risk to public safety and public assets. However it should be noted that the maximum penalty under any Local Law is fixed by statute at $2000 (20 penalty units) and unlike penalties in other legislation, this amount is not subject annual indexation.

3. Infringement Notice penalties will be reviewed, these, in accordance with best practice should be no more than 20-25% of the maximum penalty. These changes are not anticipated to be financially significant within the total Departmental budget.

4. The Local Law Review will not impact future expenditure in any significant way. Some minor internal Council documentation changes are anticipated in several departments, these should be ‘in the normal course of business’ expenses. Training of Local Law officers and other staff in the new Local Law will be a minor, once up expense allowed for in staff training budgets.

Policy/Legal/Statutory Implications

The new Local Law will comply with the Local Government Act 1989 and a range of State and Commonwealth legislation.

As a result of the review, a number of documents used in several departments may need to change. This is to enhance legal authorisation and to minimise risk and liability.

The need to consolidate supporting procedures and work instructions as well as systems and databases has been identified through this process. Consolidation will lead to a fair, transparent and consistent approach to compliance, featuring a focus on education, awareness, mediation, resolution and enforcement

Changes to alcohol consumption laws are consistent with current Council policy and with the work being done to review that policy. Change may occur for new footpath trader alcohol permits for extended liquor licences on footpaths.

Alignment to City Plan

This review aligns with City Plan 2013-2017 under:

• Community Wellbeing Objective: ‘Healthy Together Geelong: to enhance health, well being and quality of life of Greater Geelong communities’ including the provision of ‘safe, hazard and nuisance free environments’;

• Growing Our Economy Objective: ‘Securing Geelong’s economic future’;

• Sustainable Built and Natural Environment Objective: ‘Partnering with our community to protect and enhance our natural ecosystems’.

Officer Direct or Indirect Interest

There are no direct or indirect interests by officers engaged in this report.

Risk Assessment

The new mandatory Local Law Community Impact Statement includes a risk analysis of each new Local Law.

The review of the Local Law focuses on reducing risks to community safety and amenity, and to Council assets. It also endeavours to reduce ratepayer liability in relation to Council’s activities, procedures and legal authority.

Social Considerations

A Local Law has considerable impact on the community. It not only protects amenity, but also regulates certain business, building and individual activities on both Council and private land. The social impact of the draft Local Laws is discussed in the new mandatory Local Law Community Impact Statement.

A number of the changes in the draft Local Law are a result of change in community attitude. Allowing the consumption of alcohol in Council reserves and foreshores during daylight is an example. This received strong community support. At the same time Vic Police are empowered to reverse this approval if the situation warrants due to poor and unruly conduct/behaviour.

Unauthorised Occupation of Council Land is designed to assist Council protect ratepayer assets from unfair and unreasonable annexation by community members while potentially permitting community gardens should appropriate policy be developed and adopted in the future.

The smoke free areas Local Law, sets up a fair procedure so that Council may create enforceable non smoking areas to enhance community amenity and health.

Individual Animal Plans for proven aggressive dogs is a measure that may fill a gap in existing laws and better protect the community, especially children from dogs already known to have an aggressive tendency.

All the proposed Local Law changes are designed to improve or protect the safety and amenity values of the Geelong community.

Human Rights Charter

Part of the new mandatory Local Law Community Impact Statement is an analysis of the new Local Law under the Human Rights Charter and the National Competition Policy.

Consultation and Communication

A community consultation forms part of this review. It includes two rounds of public forums with advertising in the press and on Council’s website. Three public forums have already occurred. There has been an on-line web questionnaire and numerous one on one community stakeholder meetings, as well as consultation with government agencies. A report on community consultation forms part of the new mandatory Local Law Community Impact Statement.

There will be further public forums and the draft Local Law will also be subject to mandatory Section 223 Exhibition, Submissions and Submission Hearing with appropriate public notices.

During the community forums that were conducted, 20 people raised a number of concerns including:

• Problems surrounding vacant city allotments and dilapidated buildings, including unsightliness, a rise in drug use, crime and behavioural problems. The CFA and ambulance officers reinforced this perception;

• Problems around use of reserves and other public spaces, glass on foreshores, trip hazards on footpaths from vegetation, bicycle speed on shared paths, dogs at large on shared paths, locked public toilets in reserves, placement of alfresco dinging tables and chairs, smoking in public places especially in alfresco dining areas and very strong representation in favour of nature strip gardens;

• A range of other issues around the lack of off leash parks, cat curfew, insufficient disabled and city parking, summer pop up retailers, street plantings, recyclables waste education, shipping containers, road markings, reserve maintenance.

These issues raised in comments from 11 respondents to the web-based questionnaire included:

• Wanting fenced dog parks;

• Wanting regulations around the distance of poultry housing to neighbouring properties;

• Wanting to plant nature strip gardens (4);

• Wanting a ban against nature strip gardens (1);

• Wanting to park on nature strips;

• Wanting a ban on fake grass on nature strips;

• Wanting an annual hard rubbish collection;

• Allowing braziers on open decks;

• Concerns around tip fees being too high;

• Barking dog issues;

• Dogs at large and aggressive dog issues;

• Wanting a ban on all cats;

• Wanting a ban on smoking in public places, especially alfresco dining areas;

• Wanting a ban on private fireworks displays.

Not directly concerning the drafting of the Local Law, there has been strong feedback from many stakeholders recommending Council invest more in enforcement, especially in relation to dogs at large, opening existing toilets in public parks, managing dilapidated buildings and protection of persons and children in parks and on shared pathways from dogs and speeding cyclists and on issues of illegal alcohol consumption, fireworks and non-smoking (if introduced).

4. State of the Assets Report

Purpose

To provide Council with a summary report of the condition of the City’s infrastructure assets.

Summary

• Council has extensive networks of long-life assets that require a strategic asset management approach.

• Condition rating is the key management tool for ongoing monitoring of assets. It allows assets in poor condition to be targeted for capital renewal programs.

• The current condition of the City’s Infrastructure shows a serious situation, with many assets in poor condition and beyond their intervention levels. There is a gap in the annual renewal funding of $14.04mill.

Cr Ellis moved, Cr Heagney seconded -

That Council:

1. receive the State of the Assets Report;

2. note the shortfall in asset investment as shown by the City’s annual renewal gap of $14.04mill; and

3. call for a report to address this annual renewal gap.

Carried.

Background

Strategic Asset Management (AM) recognises the enduring nature of infrastructure and ensures that the community’s long-term investment can be realised over the asset’s lifecycle. AM decisions are formed by evaluation of alternative means of service provision, full lifecycle costing, performance measurement and condition monitoring.

The replacement value of Council’s infrastructure exceeds $2 billion.

The physical assets managed by councils support the delivery of core services, facilitate economic activity and strengthen the economy in the long term.

Discussion

This ‘State of Assets Report’ gives an overall snapshot of the condition of the infrastructure asset networks.

Asset Condition is the primary determinant of the finances required for renewal and refurbishment of the City’s assets.

Condition is also the most important factor in determining whether civil infrastructure is ‘fit for purpose”. It is measured as an objective numerical ranking which helps asset managers to compare condition with set standards and prioritise which assets should be renewed and when that should happen.

Condition rating is therefore an essential tool for lifecycle management of large networks. As the networks are so extensive and the cost quite high, rating is typically performed on a 4-5 year cycle.

Determining the ‘State of the Assets’ is therefore about separating assets into categories of good fair and poor condition (condition profiling).

Because of the network size, and the high cost of capital renewal even a small proportion of ‘poor’ condition assets may result in the renewal demand being significant in the City’s overall budget.

The attached “State of the Assets” Report shows a collection of photographs that demonstrate the condition profiles of the City’s major asset groups.

Environmental Implications

This report supports and encourages planning to enhance the natural and built environment through the consistent improvement in the City’s infrastructure base.

Financial Implications

There is no direct cost impact on the budget associated with this report. However, this State of the Assets Report advocates the use of financial principles and techniques that are directed towards optimisation of expenditure on assets.

Policy/Legal/Statutory Implications

This Report will provide some direction for the ongoing improvement of Asset Management within the Municipality and does not have adverse implications.

Alignment to City Plan

This report aligns with the sustainability and built environment sections of City Plan.

Officer Direct or Indirect Interest

There are no direct or indirect interests by officers engaged in this report.

Risk Assessment

The recommendations of this report will lead to a better understanding of Council’s position in terms of the level of financial sustainability due to improved Asset Management.

Social Considerations

Asset Management is essential to deliver the appropriate levels of service for the community and support the social and lifestyle choices made by residents and visitors of the City. The Asset networks provide the infrastructure that enables the City’s services to be delivered. Sound AM planning means that social impacts are properly considered.

Human Rights Charter

Not applicable to this report.

Consultation and Communication

This State of the Assets Report has been distributed and communicated to key Asset Management staff at the City.

Attachment 1 - State of the Assets Report.

State of the Assets Report

July 2014

1. Purpose

The key objectives of the report are:

• To give a summary of the condition of the City’s Infrastructure Assets.

• To give an explanation of the strategic nature of infrastructure management.

2. General

   The City’s infrastructure consists of networks of local roads, footpaths, bridges, drains, buildings and recreation assets. Council holds infrastructure (or ‘assets’) on behalf of the community to contribute to transportation and recreational goals as well as providing civic amenity.

   The City’s Asset Management (AM) effort is considerable, using a large proportion of Council’s financial and other resources. It integrates with corporate, financial business, budgetary, operational, human resources and information technology plans.

   Strategic Asset Management recognises the enduring nature of infrastructure and ensures that the community’s long-term investment can be realised over the asset’s lifecycle. AM decisions are formed by evaluation of alternative means of service provision, full lifecycle costing, performance measurement and condition monitoring. Such work enables the City to determine appropriate infrastructure to be provided and the level at which assets need to be presented.

   The replacement value of Council’s infrastructure exceeds $2 billion.

   2.1. The Nature of Infrastructure

   • The purpose of infrastructure is to deliver a particular service or function.

   • Infrastructure assets have long life (10 years plus) and high capital costs in comparison to other assets and usually are intended to last a long period of time.

   • Regular maintenance ensures that the asset achieves its ‘expected life’.

   • The ‘expected life’ of an asset is reached when its level of service falls below an acceptable condition.

   • When the asset deteriorates to below acceptable condition (poor), capital renewal is required to restore it to ‘Good’ condition.

   2.2. About Infrastructure Networks

   • A network consists of a set of interconnected assets, usually categorised in a hierarchy.

   • As networks are constructed over a period of many years, assets will exhibit a range of condition from ‘as new’ to ‘average’ to ‘poor’.

   • Assets that are ‘poor’ will be targeted for renewal via rolling capital works programs.

   • Network/subdivisional growth increases total expected lifecycle costs through the increased requirement for maintenance and renewal.

   2.3. Management of Infrastructure

   • The key objective of asset management is to deliver a defined level of service at the lowest possible cost over the life of the asset.

   • After creation, the condition or structural integrity of an asset is managed by application of an appropriate lifecycle activity i.e. operations, maintenance, renewal and upgrade

   • Expensive capital intervention (renewal or upgrade) can be delayed by effective maintenance. However, excessive deferral of cyclic capital works (such as resealing or resheeting of roads) may lead to a more expensive capital treatment later on.

   • Priority for capital funds should be given to renewal over new construction, where appropriate.

   • Levels of Service should be validated through customer consultation to ensure that the Community is satisfied that infrastructure meets its needs.

   2.4. Renewal Demand and the Infrastructure Renewal Gap

   As stated above, the purpose of asset management is to achieve a target LOS at the lowest lifecycle cost. When insufficient capital funds are applied to network renewal, a funding deficit is created - commonly known as the ‘asset renewal gap’.

   As custodian of infrastructure assets, the City is obligated to renew assets that are in poor condition.

   The existence of a renewal gap indicates that nominated Levels of Service (LOS) are not being achieved. This leaves Council two basic choices:

   • Reduce the nominated level of service

   • Increase capital renewal funds to eliminate the deficit.

3. Condition of Council Assets

   Condition is the most important factor in determining whether civil infrastructure is ‘fit for purpose”. It is measured as an objective numerical ranking which helps asset managers to:

   • Compare condition with set interventions and prioritise which assets should be repaired first,

   • Forecast how assets not requiring immediate attention will deteriorate over time,

   • Plan for the future by producing long-term financial forecasts.

   Condition rating is therefore an essential tool for lifecycle management of large networks. As the networks are so extensive and the cost quite high, rating is typically done on a 4-5 year cycle.

   Determining the ‘State of the Assets’ is therefore about separating assets in to categories good fair and poor condition (condition profiling). Condition profiling information is shown in Table 1 for the major asset networks of the City. It is accompanied by photographs to show typical asset conditions.

4. Summary

   • Council has extensive networks of long-life assets that require a strategic management approach.

   • Aging existing infrastructure combined with strong subdivisional growth means that assets present in a range of conditions that require different types of intervention.

   • Condition rating is a key management tool for ongoing monitoring of assets. It allows assets in poor condition to be targeted for capital renewal programs.

   • Because of the network size, and the high cost of capital renewal, even a small proportion of ‘poor’ condition assets may result in the renewal demand being significant in the City’s overall budget.

   • The condition profile has identified an annual renewal gap in funding of $14.04mill.

State of the Assets

Table 1 – Condition/Funding Profiles for Major Asset Groups

Note Source data is derived from the Hansen Asset Management System
Financial Renewal figures are in line with the CT Management Financial Sustainability Review

Roads - Good/Fair/Poor Examples

Good

Fair

Poor

Footpaths - Good/Fair/Poor Examples

Good

Fair

Poor

Kerbs - Good/Fair/Poor Examples

Good

Fair

Poor

Bridges - Good/Fair/Poor Examples

Good (Avalon Road)

Fair (Hannans Road)

Poor – (Lees Road North)

Drainage - Good/Fair/Poor Examples

Good

Fair

Poor

Buildings - Good / Poor Examples

Arts and Culture – Good Condition

Arts and Culture – Poor Condition

Community Service Buildings – Good Condition

Community Service Buildings – Poor Condition

Civic Buildings – Good Condition

Civic Buildings – Poor Condition

Leisure – Good Condition

Leisure – Poor Condition

Sport and Recreation Buildings – Good Condition

Sport and Recreation Buildings – Poor Condition

Public Toilets – Good Condition

Public Toilets – Poor Condition

Picnic Tables Good/Fair/Poor Examples

Good

Fair

Poor

Barbecues Good/Fair/Poor Examples

Good

Fair

Poor

5. Ramblers Road Foreshore Erosion and Inundation

Purpose

The purpose of this report is to inform Council about the issues associated with coastal erosion and inundation of the foreshore and private property adjacent to Ramblers Road, Portarlington.

Summary

• Previous coastal processes studies have noted that the Ramblers Road foreshore coastline is exposed to west or north-west winds and is especially susceptible to storm surge events, where meteorological forcing of wind and atmospheric pressure leads to an increase in sea level over a number of days.

• Two major storm surge events over the past 12 months have severely impacted the Ramblers Road foreshore. This resulted in significant erosion of the foreshore as well as inundation / flooding of the foreshore and private property.

• These events have damaged the shared path and native vegetation on the primary dune. Sand bags were used as a precautionary measure to prevent damage to private properties.

• Council’s Environment Unit has undertaken remediation works along sections of the foreshore in order to reinstate the primary dune with the aim of restoring a barrier to prevent flooding from storm surge events and to mitigate seasonal erosion and protect existing coastal vegetation without altering natural coastal processes.

• Areas of native vegetation along the foreshore have recently been illegally removed which has the potential to allow further breaches of the barrier dune and accelerate coastal erosion.

• If the implementation of soft engineering measures leads to a build-up of sand in the primary dune and reinstates the continuous barrier, Council should implement a planting program in the winter of 2015 to infill and stabilise the dune.

• A targeted technical review of the cause of coastal erosion at Ramblers Road Foreshore will assist in future management of the Reserve.

Cr Ellis moved, Cr Richards, seconded -

That Council:

1. continue trial implementation of current soft engineering beach stabilisation measures at Ramblers Road Foreshore in 2014/2015;

2. formally notifies residents on the north side of Ramblers Road regarding the potential accelerated coastal erosion implications and penalties for removal of native vegetation in the public foreshore reserve and continues active monitoring of existing remaining native dune vegetation;

3. monitors the ongoing build up of sand at erosion control points at Ramblers Road through until March 2015; and

4. seeks quotations from suitably qualified consulting coastal engineers to complete a targeted technical review of the cause of coastal erosion at Ramblers Road Foreshore.

Carried.

Background

Ramblers Road Foreshore Reserve location

Ramblers Road Foreshore Reserve is located west of Point Richards at Portarlington, approximately 25km east of Geelong on the Bellarine Peninsula. The foreshore reserve extends approximately 1.1km west of the existing pier and boat ramp at Point Richards, and is approximately 30m wide.

The foreshore reserve is freehold land owned by the City of Greater Geelong. The site is zoned Public Park and Recreation Zone (PPRZ) in the Greater Geelong Planning Scheme. The area west of Ramblers Rd is zoned Public Conservation and Resource Zone (PCRZ) again extending approximately 600m out into the bay.

Parks Victoria (PV) is responsible for the recreational use of the waters of Port Phillip Bay and the Department of Environment and Primary Industries (DEPI) is the crown land manager which includes both the sea bed to the high tide mark. Bellarine Bayside Foreshore Committee of Management manages the Point Richards boat ramp, car park and pier as well as the foreshore crown land east of Point Richards Road.

Open space context

The Ramblers Road Foreshore Reserve is directly adjoined by 56 residential lots with dwellings on 52. There are also four public access points/walkways providing access from Ramblers Road through to the foreshore reserve.

As part implementing the Ramblers Road Foreshore Management Plan 2007, Council established an unsealed walking path improving public access to and along the foreshore reserve. This has led to increased public use of the Reserve and beach which had previously only been available for use by directly adjoining residents.

Flora

The vegetation on site is includes the following communities:

Dune Shrubland (EVC1

Dominated by closed to open shrubland of Coast Saltbush Atriplex cinerea and includes some areas of bare sand and areas dominated by the weed species Sea Wheat Grass Thinopyrum junceiforme. The only remnants of this community are in the western end of the foreshore reserve. The rare Malva sp. aff. australiana located near the drain outfall from Lot No.96-98 appears to have been lost to coastal erosion.

Modified Dune Shrubland

Dominated by a closed shrubland of Coast Saltbush Atriplex cinerea, this vegetation plays a key role in stabilisation of the primary dune area. Where it has been modified or completely removed the potential for accelerated coastal erosion is significantly increased.

Saline Herbfield

Dominated by Austral Salt-grass Distichlis distichophylla and herbaceous species including Sea Rush Juncus krausii and Beaded Glasswort Sarcocornia quinqueflora. This community is confined to low lying areas in the western end of the study area and typically occurs behind the fore dune. This area, which provides the primary habitat zone on the site was inundated during the recent storm events when the fore dune was breached and will be lost if the fore dune is not reinstated.

Exotic lawns/garden beds/plantations

The remaining study area mostly consists of areas of lawn, with some areas left unslashed. The mown edge is often maintained right up to the path which forms the boundary to the indigenous communities.

Fauna

The narrow reserve and lack of continuous Dune Shrubland vegetation result in high levels of disturbance for birdlife. There are also significant levels of dog use and the proximity of adjoining properties may limit habitat values for all but the most tolerant species. The beach and sand bar were popular with pelicans and significant numbers of wading birds, typically feed along the shallow waters of the intertidal zone however the impacts of coastal erosion on these species is unknown.

Cultural Heritage

A Cultural Heritage Desktop Assessment and site walk over was completed by consultants Terraculture for the Ramblers Road Foreshore area in 2007. The report confirmed that there is no registered Aboriginal or historic archaeological or heritage sites within the foreshore reserve.

Drainage

There are three stormwater drains which discharge directly to bay via the Ramblers Road Foreshore Reserve. The following drainage issues were identified:

• Flooding at intersection of Ramblers Road and Point Richards Road;

• Flooding at ford area near 98 Ramblers Road;

• Area subject to beach accretion, thus 98 and 14 Ramblers Road outlets constantly blocked;

• High water table;

• Low lying properties close to sea level; and

• Properties legal points of discharge point to Ramblers Road causing a majority of stormwater on the Road.

Investigation by GHD for Council in 2013 concluded that major works outlined in their report resulted in no improvements to the majority of affected residents and only a small improvement to some residents with respect to predicted flood depths. While not modelled directly, it is anticipated that the investigated solutions may reduce the duration of flooding, but will not eliminate flooding from occurring and the impacts of storm surge and sea level rise were also not addressed by proposed works. Internal Council assessment concluded that the results of this study did not provide a value-for-money solution to the Ramblers Road flooding.

After an internal design review, CoGG Engineering Services is currently installing a pump to Ramblers Road. The pump is not designed to prevent flooding but will enable Council to respond more quickly and remove flood waters from the street after a flood or storm surge event. Works will be completed in 2014.

Coastal Processes

The Coastal Processes Study by Lawson and Treloar P/L (2004) notes the coastline exposed to west or north-west winds from Clifton Springs to Point Richards including Ramblers Rd Foreshore Reserve is especially susceptible to storm surge events. This is where meteorological forcing of wind and atmospheric pressure leads to an increase in sea level over a number of days. In these events, the low lying foreshore reserve may suffer significant erosion in a relatively short time period.

From Clifton Springs, past Spray Farm Lane, net sand transport continues to the east towards Point Richards. Point Richards is a meeting place of sand drift, with sand travelling from Portarlington to Point Richards in a westward direction and sand travelling along the beach in an eastward direction from Clifton Springs. The sand then feeds the offshore sand bars and possibly the adjacent shipping channel.

The transport from the east is confirmed by the sand at the Point Richards boat ramp building up on the western side.

The Ramblers Road Foreshore is a very low lying section of coast, with many of the adjoining private properties and areas of farm land located below the natural level of the foreshore and at extreme risk of flooding after rainfall and/or storm surge events. The beach is north west facing and subject to strong winds and wave action common to Port Phillip Bay with the direction of long shore sediment drift and prevailing wind alternating seasonally. The following observations have been made from site observation and analysis of historic aerial photography.

The eastern end, from approximately 200m to 400m south west of Point Richards the coast and vegetation has retreated by up to 5m since 1985. However analysis of historic aerial photography indicates that between 1985 and 2005 the coastline was relatively stable.

Since 2005 the middle area, approximately from 400 to 800m south west of Point Richards, has been seen a substantial accumulation of sand. This increased the width of the foreshore by around 65m including establishment of a shallow lagoon that has been recolonised by native vegetation providing a significant expansion of bird habitat values.

At the western end of the foreshore significant accretion and natural re-vegetation occurred from 1977 to 1985 followed by a period of relatively stability. Since 2005 however there has been considerable recession and the coast has retreated by approximately 40m.

Impacts of storm events in June 2013 and June 2014

In June 2013 severe erosion of the beach immediately south west of Point Richards at the north eastern end of Ramblers Road Foreshore was reported. Investigation by Council suggested that that the erosion occurred following alterations to concrete panels that were established on the west side of the pier by Bellarine Bayside Committee of Management. The effect was a concentration of energy along the concrete panels to the upper intertidal zone during the storm which caused extreme scouring of the beach. This scouring occurred initially in the immediate vicinity of the pier and then extending back along the beach for approximately 70 metres.

In June 2014 a more recent event severely impacted at the western end of the Ramblers Road Foreshore. This area of foreshore has been gradually receding for a number of years. The storm on 24 June 2014 had a dramatic effect on the already vulnerable beach and foreshore. Severe erosion resulted from the breach of the barrier dune which consequently allowed the high tide storm surge to flood the foreshore and threaten a number of dwellings along Ramblers Road.

Discussion

The recent experience of the Ramblers Road Drainage Design Investigation clearly illustrates the inherent risks associated with engineering investigations in the Ramblers Road area. The investigation concluded in a series of very expensive solutions which provide little or no benefit to protection of public infrastructure and adjoining private property.

Unfortunately the site constraints associated with a narrow low lying coastal reserve and even more low lying adjoining private properties at Ramblers Road will be very difficult to be managed sustainably and cost effectively.

There is limited potential for significant growth in public open space use given the narrow reserve, proximity of adjoining private properties and lack of a public reserve foreshore reserve providing links west to Clifton Springs. There are environmental values associated with the existing coastal vegetation however these are threatened and degraded by coastal erosion and the mitigation works undertaken to prevent it.

The draft recommendations provided for consideration in this report aim to implement a cost effective and practical solution to current coastal erosion and potential flooding problems without further compromising existing environmental values while seeking further information to enable consideration of a more sustainable long term solution.

The recently installed sand fencing appears to have been effective. It is important to understand that even if this approach is effective in the short/medium term it is unlikely that it will provide a long term solution to impacts of sea level rise along the Ramblers Road Foreshore.

There appears to be active removing and pruning of the native dune vegetation in the Council Foreshore Reserve. This activity may have contributed to recent breaches and erosion of the primary dune and if continued poses a risk to remaining vegetation and future planting if undertaken by Council as part of dune stabilisation works.

If the implementation of soft engineering measures leads to a build-up of sand in the primary dune and reinstates the continuous barrier, Council should implement a planting program in the winter of 2015 to infill and stabilise the dune.

If however there is insufficient build up of sand in the primary dune, Council should undertake additional temporary site protection measure such as sand bagging and beach re-nourishment to stabilise failing sections of primary dune ahead of winter-spring when increased storm activity is likely to provide additional time while considering alternative engineering solutions arising from the technical review.

The objectives of the technical review are to include:

Determine the cause and long term implications of coastal erosion on the foreshore at Ramblers Road;

Assess long term cost and sustainability of soft engineering beach stabilisation measures currently being undertaken by Council to contain coastal erosion at Ramblers Road; and

Investigate and compare cost-benefit for use of other coastal engineering and planning solutions, if available, while considering the longer term implications of sea level rise and increased storm activity.

Environmental Implications

Environmental implications may be more prevalent if none of the recommendations are adopted, in particular in relation to protecting against further storm surge events and the continued removal of native vegetation from the barrier dune system.

Financial Implications

No impact to budget for recommendations 1, 2, 3 and 4 as these works are able to be funded through the environment units coastal maintenance budget. If the work is to be commissioned resulting from Recommendation 4 is expensive i.e. greater than $20,000 then funding may need to be made available in the 2015-16 budget, depending upon the cost.

Policy/Legal/Statutory Implications

Recommendations within this report are in accordance with relevant legislation and Council Policies.

Alignment to City Plan

This report is in line with City Plan 2013-2017 Sustainable Built and Natural Environment Section. The implementation of the Climate Change Adaptation Strategy is listed as a key strategy that will assist in delivering the Sustainable Built and Natural Environment priorities.

Officer Direct or Indirect Interest

No Council officer involved in the preparation of this report has a direct or indirect conflict of interest.

Risk Assessment

A risk assessment will be undertaken as part of the technical review.

Social Considerations

• Maintaining access along the Ramblers Road Foreshore Reserve for use by the broader community; and

• Reducing and managing inundation of private properties along Ramblers Road.

Human Rights Charter

There are no human rights charter issues resulting from the recommendation in this report.

Consultation and Communication

Any communication will be undertaken in conjunction with Councils Corporate Communications unit. Ongoing engagement of the local residents is a key requirement.

6. Naming Unnamed Park on Creekside Drive, Curlewis to Percy Cherry Park

Purpose

To name an unnamed park on Creekside Drive, Curlewis after a World War I Veteran – Percy Cherry.

Summary

• Council received a request from the developer of the ‘Bayview on the Bellarine’ sub-division (National Pacific Properties) to name an unnamed parcel of open space on Creekside Drive, Curlewis after Captain Percy Cherry.

• This name has been selected from a recently compiled ANZAC register of suitable road names. The register was compiled as part of the State Government Office of Geographic Names ANZAC Commemorative Naming Project.

• The proposed naming was advertised in The Geelong Advertiser and The Independent on 31 May 2014.

• Council received one submission from the Returned and Services League Drysdale requesting a location closer to the township of Drysdale be selected for this particular naming. Council officers have discussed this submission with the RSL and they are now content with the Curlewis park being named in honour of Captain Percy Cherry.

Cr Irvine moved, Cr Macdonald seconded -

That Council approve the naming of the unnamed park on Creekside Drive, Curlewis to Percy Cherry Park.

Carried.

Background

Council received correspondence from National Pacific Properties requesting the park on Creekside Drive, Curlewis be named in honour of Captain Percy Cherry (see Attachment 1).

The park does not currently have a name as the area is part of a new development in Curlewis.

Discussion

Due to the development of the ‘Bayview on the Bellarine’ in Curlewis a number of public recreation reserves and parcels of open space have been developed.

National Pacific Properties have investigated and researched the names available on the ANZAC Commemorative Naming Project list and proposed the park be named in honour of Captain Percy Cherry.

During the Anzac centenary period (2014–18), the Victorian government is conducting a commemorative naming project in partnership with naming authorities, primarily councils.

The project is an opportunity for Victorians to acknowledge the wartime service and sacrifice of their local municipality's military service people or locals who supported Australia's military cause.

According the Australian War Memorial webpage;

(http://www.awm.gov.au/people/P10676557/)

• Captain Percy Cherry was born in Drysdale on 4 June 1895 and lived in Drysdale until he was 7.

• In 1915 Captain Percy Cherry enlisted in the Australian Imperial Forces and was posted to the 26th Battalion.

• On 26 March 1917, Captain Percy Cherry’s company was ordered to storm Lagnicourt and he quickly found himself in lead when all officers became casualties. His conspicuous bravery in securing the village for Australian forces under fierce enemy fire won him the Victoria Cross.

• Captain Percy Cherry was posthumously awarded the Victoria Cross and the Military Cross for valour on the same day for capturing two enemy machine gun posts.

• Captain Percy Cherry was killed on 27 March 1917 during the German counter attacks.

The suggested naming meets the requirements of Council’s position to name reserves and parks in honour of War Veterans. A number of factors were considered as part of the initial recommendation from National Pacific Properties;

• Naming this parcel of open space in honour of Captain Percy Cherry recognises his significant contribution to the future of Australia; and

• Captain Percy Cherry was a resident of Drysdale.

The proposed naming was advertised in The Geelong Advertiser and The Independent on 31 May 2014.

One submission was received from the Returned and Services League Drysdale (RSL) requesting a park within the Drysdale area be considered instead (see Attachment 2).

Council contacted the RSL to discuss their feedback, explaining that there were no current opportunities to name a park within Drysdale after Captain Percy Cherry. The RSL has now confirmed that they are comfortable with the unnamed park in Curlewis being named after Captain Percy Cherry as proposed. A letter confirming this was sent to the RSL on 2 July 2014 (see Attachment 3).

Environmental Implications

There are no environmental issues arising from this report.

Financial Implications

Upon approval the developer, National Pacific Properties, will be provided with guidelines and expectations to produce an interpretative sign to be installed by them at the site within one month of the approval.

The sign must be visible from the park entry;

The sign must include:

• The Victorian Anzac Centenary Branding (Primary Version);

• An image of Captain Percy Cherry;

• Interpretation honouring Captain Percy Cherry’s gallantry.

The sign must comply with the standards and expectations set out in the Victorian Anzac Commemorative Branding guidelines (see Attachment 4).

A proof of the sign will be provided to Council by National Pacific Properties for approval prior to being developed and installed.

There is no impact to Council budgets.

Policy/Legal/Statutory Implications

The Local Government Act 1989, Geographic Place Names Act 1998 and The Guidelines for Geographic Names 2010 have been followed and met.

Alignment to City Plan

This newly developed park provides recreational opportunities that support Council’s Community Wellbeing objective.

Officer Direct or Indirect Interest

There is no Council Officer direct or indirect interest involved in this report.

Risk Assessment

If an emergency situation occurred, Council’s proposal to rename this park on Creekside Drive, Curlewis could minimise the risk of failure in being able to locate the property in a timely manner.

Social Considerations

The naming of this park will allow for easy identification for the public and enable utility organisations and emergency services to locate the property. Council is supportive of and has a preference to name parks and reserves after War Veterans.

Human Rights Charter

This report has no direct impact on the human rights of the residents of the City of Greater Geelong.

Consultation and Communication

Correspondence was sent to all properties directly adjoining the park on Creekside Drive, Curlewis.

The proposed naming was advertised in The Geelong Advertiser and The Independent on 31 May 2014.

One submission was received from The Returned and Services League Drysdale (RSL) requesting a park within the Drysdale area be considered instead (see Attachment 2).

Council contacted the RSL to discuss their feedback, explaining that there were no current opportunities to name a park within Drysdale after Captain Percy Cherry. The RSL verbally confirmed that they were comfortable with the unnamed park in Curlewis being named after Captain Percy Cherry as proposed. A letter confirming this was sent to the RSL on 2 July 2014 (see Attachment 3).

The RSL provided written confirmation on 8 August 2014, supporting the proposal (see Attachment 5).

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