Council Minutes - Section B: Reports - 12 May 2020

Contents | Previous Page: Section A - Procedural Matters

Reports tabled at the Community Focus Council Meeting of Council on Tuesday 12 May 2020, held at the Council Conference and Reception Centre in City Hall, 57 Little Malop Street, Geelong.

1. Drysdale Sporting Precinct Master Plan Final Report

2. Restricting Vehicles in Review of Hard Waste Services

3. Sparrovale Wetlands Master Plan

4. C410 Planning Scheme Amendment – Public Acquisition Overlays – Armstrong Creek Growth Area

5. Barwon Heads Arts and Community Hub

6. Tower Road and Sproat Street, Portarlington – Proposed Road and Drain Upgrade – SRC294 – Intention to Declare

7. Road Renaming Due to Drysdale Bypass – Stage 4

8. Council Plan Quarterly Update – March 2020

9. Quarterly Financial Management Report – March 2020

10. Loan Borrowing Policy

11. Proposed Sale of Various Properties

12. Transformation Program 2.0 Progress Report – March 2020

1. Drysdale Sporting Precinct Master Plan Final Report

Purpose

1. To seek Council endorsement of the final Drysdale Sporting Precinct Master Plan (Attachment 2).

Background

2. The State and Federal governments made commitments of $5 million and $3.5 million, respectively, for delivery of sporting infrastructure at the Drysdale Sporting Precinct.

3. The Drysdale Sporting Precinct Master Plan provides direction for the future development of the precinct based on future needs and community aspirations.

4. The draft Master Plan was presented to Council on 9 July 2019 where Council resolved to release the draft Master Plan for an eight-week community consultation period. A summary of the consultation outcomes in provided in Attachment 3.

Key Matters

5. The key themes arising from the community and stakeholder consultation, along with a summary of any revisions to the draft masterplan are outlined below:

1. Provision for a synthetic soccer pitch – be included as part of the master plan for a later stage of development, potentially alongside the proposed aquatic facility (pending determination of the preferred location). Investment in a synthetic pitch is a large and unique capital expenditure. As a result, officers had a further independent assessment undertaken, being the Synthetic Turf Feasibility Study (Attachment 4) completed in April 2020. The approach proposed is consistent with principle findings of the study that a synthetic facility at this location needs to be associated with other supporting infrastructure and placed under an active management model to maximise community benefit and the capital investment.

2. Perimeter parking around the existing oval - has been included as part of the master plan as an optional item. This is due to the decision of the Drysdale Football and Netball Club not to relocate to this site at this stage, and the proposed future basketball stadium extension and Peninsula Drive realignment/extension will determine the viability of any additional perimeter parking.

3. Inclusion of a larger pavilion – is highlighted on the master plan and illustrated as a concept only. The final pavilion design and its components will be prepared in consultation with stakeholders to ensure it meets the needs of all potential users.

4. Inclusion of an aquatic facility – is identified in the final masterplan based on the findings of the recent 50m Outdoor Pool scoping study which identified Drysdale Sporting Precinct as one of two potential locations.

5. Additional netball facilities - are proposed as part of the final master plan, subject to the Drysdale Netball club determining whether the Drysdale Sporting Precinct will be home to the football and netball club.

Councillor Mason moved, Councillor Sullivan seconded -

6. That Council:

1. Endorse the final Drysdale Sporting Precinct Master Plan (Attachment 2) for consideration as part of Council’s future strategic resource planning and annual budget processes; and

2. Authorise the Chief Executive Officer to enter into separate funding agreements with the Victorian Government and Federal Government for delivery of stage 2 of the Drysdale Sporting Precinct Master Plan as outlined in this report.

Carried.

Attachment 1

Financial Implications

1. The preliminary estimate to deliver the entirety of the construction of the Drysdale Sporting Precinct Master Plan (Master Plan) is approximately $28 million.

2. It is proposed that the Master Plan acts as a guide for investment over the medium to long term and will be used to inform the City’s long-term strategic resource planning and budget decisions for investment in this precinct.

3. Due to the size of the precinct and the diverse range of infrastructure proposed in the plan, there are a number of items that require investment and each of these items are considered in a staged approach.

4. Major investment items include but are not limited to:

4.1	New pavilion catering for multiple user-groups at the precinct	$4,000,000
4.2	A synthetic soccer pitch	$1,600,000
4.3	New multi-purpose winged oval	$1,500,000
4.4	Netball Courts and associated ancillary infrastructure	$250,000
4.5	Sports lighting to all new sports fields	$700,000
4.6	Running/walking track around the perimeter of the precinct and	$200,000
4.7	Improved and additional car parking	$2,000,000

5. Further funding for detailed design and cost testing of the Master Plan and its components will be required to progress all infrastructure developments.

6. It is expected that the delivery of the Master Plan will be achieved via a series of funding partnerships between state and federal governments, local sporting clubs and the City.

7. The delivery of stage 2 (the next stage of development at Drysdale Sporting Precinct) would require Council to consider a contribution in the order of $4M, in addition to the potential total of $8.5M available from government.

8. Preliminary cost estimates associated with the Master Plan are provided at a point in time (as at April 2020) and are to be used as a guide only. The cost estimates attached to this report are subject to change based on further detailed design and community consultation. Cost estimates for construction components may be subject to escalation if delivery of components are delayed.

Community Engagement

9. Community engagement has influenced all stages of the development of the Master Plan. The key stakeholders who participated in the Project Reference Group (PRG) included the Drysdale Soccer Club; Drysdale Football Club; Drysdale Netball Club; Bellarine Athletics; Peninsula Little Athletics; Drysdale Cricket Club; Bellarine Peninsula Basketball Association; St Thomas Catholic Primary School; St Ignatius College; Bellarine Secondary College; and the Potato Shed.

10. The Project Control Group for this project consisted of representatives from the City of Greater Geelong and Sport and Recreation Victoria (SRV).

11. Other consultative activities throughout the master planning process included an initial letter drop of residences within 400 metres of the reserve, reaching 100 properties, inviting them to complete a survey to help us understand usage, need and future aspirations for the reserve.

12. The draft Master Plan was available via the City’s Have Your Say and social media pages. Along with the 113 completed Have Your Say submissions, there were an additional 358 social media engagements relating to the Master Plan.

13. The community consultation period opened from 15 July 2019 to 9 September 2019 and a total of 113 responses were received. The plan was broadly supported by the respondents with most responses coming from members of sporting clubs located at the precinct (52%). A summary of the consultation can be found in Attachment 3.

14. In summary, key themes raised and the proposed responses are outlined below:

Key Themes	Proposed Response
Provision for a synthetic soccer pitch to be located within the precinct.	Following the consultation period, officers undertook to have an independent ‘Synthetic Turf Feasibility Study’ completed which concluded that a synthetic pitch constructed at the Drysdale Sporting Precinct would provide significant benefit to not only the user-groups at the precinct but also for the wider Geelong community. It was recommended in this study that the location of the synthetic pitch should be to the west adjoining the pavilion. Following discussions with the Drysdale Soccer Club regarding its position, the option for a synthetic pitch to also act as the premier pitch has been removed from consideration as it doesn’t align with the club’s requirements. The final masterplan proposes that three (3) turf pitches, including a turf premier soccer pitch adjacent to a newly built main pavilion be progressed as part of the next stage of works. In response the Drysdale Soccer Club noted “access to three (3) well maintained (natural turf) pitches would meet the club's demands for the foreseeable future.” In order to maximise investment of this significant capital asset, it is recommended that Council consider the synthetic pitch be delivered in a later stage alongside the proposed aquatic facility under an active management model.
Perimeter parking around the existing oval to be included as part of the master plan.	City officers are investigating the viability of perimeter parking around the existing oval. Spatial restrictions on the eastern side of the precinct particularly regarding the proposed stadium extension and the road realignment/extension of Peninsula Drive are being mapped and the results of which will determine the viability of any additional perimeter parking.
Inclusion of a larger pavilion to cater for the needs of the growing tenant clubs.	The pavilion highlighted on the master plan is illustrated as a concept only. The final pavilion design and its components will be captured during detailed design and will be prepared in consultation with stakeholders to ensure it meets their needs.
Inclusion of an aquatic facility to be located at the precinct.	The City has currently undertaken a scoping study to determine the viability of an aquatic facility in the Bellarine. The Drysdale Sporting Precinct is one of two locations currently being considered for development. That area for the potential development of a 50M outdoor pool and other aquatic services has been provided for in the final master plan.
Additional netball facilities and supporting infrastructure to be included in the precinct.	The Drysdale Netball club has yet to determine whether the Drysdale Sporting Precinct will be home to this football and netball club. Additional netball facilities are still proposed as part of the final master plan. The club will continue to be included as a key stakeholder in the detailed design of the pavilion and supporting infrastructure. The club has been informed that a final decision from the club indicating their intention to relocate to the Drysdale Sporting precinct, or not, is required by August 2020.

Social Equity Considerations

15. Sporting clubs in Drysdale combined are home to a strong female participant base, with over 500 females across all clubs and groups. All tenanting users have a focus on inclusive participation and diversity. The provision of modern infrastructure that supports female and all abilities involvement has been a key driver for the development of the Master Plan.

16. The Drysdale Sporting Precinct is positioned relatively centrally in the Bellarine and has been identified as a strategic location to deliver infrastructure for a range of sporting and recreational activities. The projected population growth of 26% over the next 16 years along the Bellarine, warrants investment in the Reserve. Not coordinating future investment carries a risk of not being able to accommodate the future participation needs in the Bellarine.

17. The inclusion of a synthetic pitch at this precinct in addition to the premier pitch and additional multi-purpose oval would exceed the current needs of the tenant clubs. However, a synthetic pitch delivered under an active management model (similar to the Leisuretime Sports Precinct) would ensure equity across clubs competing for access and facilitate the activation of the asset during ‘off-peak’ periods along with mirroring the success of the Leisuretime facility in the northern suburbs of Geelong with a similar facility to service the population in the greater Bellarine area.

Policy/Legal/Statutory Implications

18. There are no known policy, legal or statutory implications associated with this report.

19. The Master Plan has been developed generally consistent with the principles in Council’s draft Social Infrastructure Policy and the standards regarding provision of sport and recreation facilities.

Alignment to Council Plan

20. The Master Plan is consistent with three of the eleven strategic priorities of the Council Plan 2018-2022. The development of the Drysdale Sporting Precinct will provide:

1. Improved social infrastructure and planning - providing quality spaces that support active lifestyles and the growth of sport through accessible and modern infrastructure;

2. Informed social infrastructure and planning - through engagement with the community, best practice guidelines and Council policy; and

3. A more inclusive and diverse community - by supporting activities and infrastructure that improves social equity and gender equality outcomes.

Conflict of Interest

21. No Council officers or contractors who have provided advice in relation to this report have declared a conflict of interest regarding the matter under consideration.

Risk Assessment

22. Financial – The deliverability of the master plan is a key risk. The delivery of the master plan will require a coordinated effort on behalf of the federal, and state government, along with the City of Greater Geelong and the local community. To deliver on this Master Plan over the next decade is likely to require the Drysdale Sporting Precinct to become a key priority and focus for future investment in sporting infrastructure in this area.

Environmental Implications

23. During the construction of the Drysdale Bypass completed by Major Road Projects Victoria and VicRoads, some cultural heritage issues were identified. It is recommended that a Cultural Heritage Management Plan is completed for the entire precinct prior to the commencement of any future detailed design and civil works.

24. The Master Plan notes that the Drysdale Sporting Precinct is relatively devoid of remnant vegetation and provides very limited natural shade coverage. Future landscaping will provide additional and improved vegetation and tree canopy to improve amenity within the precinct.

25. In the landscape planning for this reserve consideration and prioritisation will be given to mature locally native plant species.

Councillor Kontelj declared a Conflict of Interest in Agenda Item 2 - Review of Hard Waste Services in that one of the parties mentioned in the report are a customer of the Company of which I am a Director and left the meeting room prior to discussion of the item at 7:14pm.

2. Restricting Vehicles in Review of Hard Waste Services

Purpose

1. To present the findings of a review of the City’s Hard Waste Service and seek Council endorsement to continue the booked at-call residential hard waste collection service as per contract C1800053 Hard Waste Collection Service.

Background

2. On the 22 May 2018 Council resolved to implement “a booked at-call Hard Waste Service for a 12 month period commencing in April 2019, subject to approval of funding in the 2018-2019 budget, which allows one booking per year per residential property and collection from within the property boundary or kerbside the implementation of a booked at-call Hard Waste Service for a 12 month period commencing in April 2019.”

3. The tender was awarded to Cleanaway Pty Ltd for the provision of the Hard Waste Collection Service at the 10 December 2019 Council meeting. The contract has the option of four by one year extensions exercisable at Councils option.

Key Matters

4. Extensive promotion using social media, newspaper advertisements, presentations and brochures has been undertaken to inform the community of the Hard Waste Service.

5. Over 20,000 hard waste collections has been completed since April 2019 which is approximately 18% of households.

6. Approximately 2,500 tonnes of material have been collected, of which 26% has been recycled.

7. The Hard Waste Service has been extremely well received by residents with hundreds of complimentary comments, particularly in relation to the ease of booking and customer service by the collection team.

8. Residents have largely abided by the service regulations including neatly arranging items within their property boundary. This has made the Service easier and safer to deliver.

9. The Service has provided assistance to residents who cannot take material direct to the resource recovery centres.

10. The review has concluded that the Hard Waste Service should continue and incorporate improvements based on community feedback.

Councillor Nelson moved, Councillor Aitken seconded -

11. That Council:

1. Note the positive outcomes of the review of the first 12 months of the Hard Waste Service;

2. Endorse the following improvements to the service;

1. An additional booking per household per financial year;

2. Inclusion of mattresses as a permitted item to be collected; and

3. Development and distribution of further promotional material to promote the service and the changes.

3. Authorise the Chief Executive Officer to exercise the option to extend the Contract (C1800053) with Cleanaway (Cleanaway Pty Ltd) for a further 12 months.

Carried.

Attachment 1

Financial Implications

1. Funding for the continuation of the Hard Waste Service, including proposed changes has been allowed for in the proposed 2020-2021 waste services budget.

2. The addition of mattresses to the accepted materials will cost approximately $55,000 per annum which is allowed for in the proposed budget and is included in the contract rates.

3. The addition of a second collection (assuming an additional 25% uptake from current service collection numbers) will cost approximately $300,000.

Community Engagement

4. The community have embraced this service with Council and its contractor Cleanaway receiving many compliments and positive feedback.

5. The ongoing promotion of the service to residents, via social media, mailbox drop-offs and other media advertising has been very successful, with 18% of households using the service since April 2019.

6. The positive community feedback has prompted the consideration of a second booking per annum per household.

Social Equity Considerations

7. The continued provision of the Hard Waste Service will provide all residents with an additional option to dispose of bulky items. This is particularly helpful for residents who do not own trailers or utilities.

8. The expansion of the service will further enhance the ability of all households to reduce hard waste.

Policy/Legal/Statutory Implications

9. The Council motion in the awarding of the tender provides authority to the CEO to give effect to the terms of the contract C1800053 i.e. authorise the four by one year extensions of the contract and continue the provision of Hard Waste Collection service by Cleanaway Pty Ltd. The original motion to award the contract is provided below in italics:

“Awards Contract C1800053 for provision of Hard Waste Collection Service to Cleanaway Pty Ltd for the tendered rates (ex-GST).

Delegate to the CEO the authority to execute Contract No. C1800053 – Hard Waste Collection Service and any other documents required by or to give effect to the terms of the Contract on behalf of Council.”

Alignment to Council Plan

10. The City’s hard waste collection service forms part of the broader Waste and Resource Recovery Strategy which aims to improve resource recovery and improve services to residents. The Hard Waste Service aligns with the City’s strategic priorities for a sustainable built and natural environment. As noted in the Council Plan 2018-2022, under Effective Environmental Management, the trial of a Hard Waste Service was a key aim for the 2019-2020.

11. The Hard Waste Service also aligns with Councils Waste and Resource Recovery Strategy 2020-30 Goal 2 i.e. to value waste as a resource and recover more from it.

Conflict of Interest

12. No City officer involved in the preparation of this report has any direct or indirect interest in this matter.

Risk Assessment

13. Significant focus has been placed on reducing risks associated with the service, including OHS, financial and amenity risks. The procurement and contract management process has involved the assessment of Work, Health and Safety policies, procedures and risk assessment documents. Risks associated with the acceptance of this contract are being managed through the contract documentation and corresponding contract management process.

Environmental Implications

14. The Service provides residents with an environmentally responsibly and safe method to dispose of bulky hard waste. Approximately 26% of material collected has been recycled.

Attachment 2

Discussion

1. Extensive promotion of the Hard Waste Service prior to implementation as well as pent up community demand resulted in very large bookings and collections in the first few months (Graph 1). Demand has since stabilised to average approximately 1200 collections per month.

   Graph 1; Number of hard waste collections per month.




2. Utilisation of the Service has been very wide-spread across the municipality with North Shore, Breakwater Clifton Springs, Corio, Ocean Grove and Grovedale having the highest participation (Graph 2).

   Graph 2: Percent of properties that have utilised the Hard Waste Service by suburb*.

   
   

   * Not all suburbs are listed.

Councillor Kontelj re-entered the meeting room at 7:25pm.

3. Sparrovale Wetlands Master Plan

Purpose

1. To seek Council approval to release the Draft Sparrovale Wetlands Master Plan for stakeholder and community engagement.

Background

2. In 2019 the City acquired land totalling approximately 500 hectares adjoining the Barwon River known as Sparrovale Wetlands.

3. The Sparrovale Wetlands were acquired to provide an end of drainage solution for the storm water from the Armstrong Creek and Horseshoe Bend Development Precincts.

4. The draft Master Plan provides an over-arching vision, objectives and actions for the site which incorporates extensive areas of flood prone open space, native vegetation, natural wetlands and approximately four kilometres of Barwon River frontage.

5. Development of the draft Master Plan has been guided by an Advisory Committee with membership including Parks Victoria, the Department of Environment Land Water and Planning (DELPW) and the Corangamite Catchment Management Authority (CCMA).

Key Matters

6. The Sparrovale Wetlands adjoins the Lake Connewarre State Game Reserve, which forms part of the Port Phillip Bay (Western Shoreline) and Bellarine Peninsula Ramsar site which is protected under the Federal Environmental Protection and Biodiversity Conservation Act 1999.

7. The Sparrovale Wetlands form an important part of the Wadawurrung cultural heritage and there are 39 registered aboriginal archaeological sites within a five kilometre radius.

8. Habitat for the critically endangered Orange-bellied parrot is a feature of the wetlands.

9. Two hundred hectares of natural wetland basins will be utilised to store stormwater from the new growth areas. The Southern Deviation Channel, which is yet to be constructed, will connect Armstrong Creek drainage to the Sparrovale Wetlands.

10. There are key community groups which have a significant interest in the site including Geelong Field and Game and the Geelong Field Naturalist Club.

Councillor Kontelj moved, Councillor Murnane seconded -

12. That Council endorse the release of the Draft Sparrovale Wetlands Master Plan (Attachment 3) for stakeholder and community engagement from mid-May to 10 July (8 weeks).

Carried.

Attachment 1

Financial Implications

1. The Sparrovale Wetlands Master Plan is funded by the City of Greater Geelong and will be delivered as part of the Developer Contributions Plan. The draft Master Plan is recommending a three-phased implementation over 20 years.

Community Engagement

2. The development of the draft Master Plan was informed by engagement with stakeholders including Parks Victoria, DELWP, CCMA, Wathaurung Aboriginal Corporation, Geelong Field and Game, Geelong Field Naturalists Club and Barwon Heads Association.

Social Equity Considerations

3. The delivery of actions within the draft Master Plan will support connections between and within communities. It will also provide access to a large open space and provide interpretative information regarding the sites significant cultural, historic, and natural features.

Policy/Legal/Statutory Implications

4. The site contains large expanses of saltmarsh which are habitat for the critically endangered Orange-bellied parrot. The City is legally obligated through the Federal Environmental Protection and Biodiversity Conservation Act and the Victorian Flora and Fauna Guarantee Act to protect matters of national and state significance. Ongoing monitoring of the site is key to appropriate management.

5. A condition of the planning permit, PP-35-2019 for the construction of the Sparrovale Wetland, required a ten year Wetland Monitoring and Management Plan to be prepared to the satisfaction of the responsible authority, DELWP and Parks Victoria and approved by the responsible authority. This includes the requirement for periodic reporting of the findings of the monitoring to DELWP, Parks Victoria and the City

6. The CCMA has a statutory obligation under the Water Act 1989 to prepare and implement a Seasonal Watering Proposal, which in turn informs the Seasonal Watering Plan of the Victorian Environmental Water Holder. On the Sparrovale Wetlands site there are channels that link the Barwon River to Hospital Swamps which are utilised by the CCMA to implement the recommendations of the Lower Barwon Wetlands Seasonal Watering Plan.

7. A commercial eel fisher holds an Eel Fishery Access Licence (EFAL) over Hospital Swamps (crown land) and has requested access to the waters on Sparrovale Wetlands for commercial benefit. EFALs do not cover freehold land and it is up to the land owner to grant access.

Alignment to Council Plan

8. This project delivers on the Planned Sustainable Development strategic priority within the Council Plan 2018-2022 through the establishment of the Sparrovale Wetlands to enhance the area and its biodiversity. This links directly with the Greater Geelong – A Clever and Creative Future aspiration for sustainable development that protects the natural environment with a measure of success identified as preserving, enhancing and growing our natural areas.

Conflict of Interest

9. There are no direct or indirect conflict of interest issues associated with officers and the development of the draft Master Plan.

Risk Assessment

10. The draft Master Plan is presented as a series of three phase plans to inform activities over time as the site becomes accessible and safe for people to utilise. These plans will enable the community to provide input into what the open space area (approximately 140 hectares) could be utilised for, taking into account that the entire site is contained within the Barwon River floodplain.

11. An eel fisher who holds a commercial eel fishery licence over Hospital Swamps, has approached the City to be given access to the Sparrovale Wetlands. He has expressed concerns that the works occurring on Sparrovale Wetlands will impact on his catch due to the system becoming more connected, attracting eels further upstream. The Victorian Fisheries Authority has advised the City that the fisher “..can fish lakes, swamps, etc. south of the Great Dividing Range on private land, including Council freehold land, provided the land owner grants permission”. The City’s legal team are being consulted regarding implications and potential recommendations.

12. The site adjoins the Lake Connewarre State Game Reserve which is available for duck and quail hunting during the open seasons.

13. The Geelong Field and Game Club have expressed interest in providing a business case to purchase the eastern end of the property, currently outlined in the Draft Master Plan as floodplain conservation area. This area contains the City’s native vegetation offsets required as part of the Sparrovale Wetlands storm water wetland construction. If this were to occur it would reduce the buffer between the area available for hunting and the public open space.

14. Part of a three kilometre levee bank bisects the property. Sections of the levee bank are managed by Parks Victoria, CCMA and the City. Parks Victoria manage the south eastern section and have expressed concerns about the public having access to this part of the levee within the State Game Reserve. In the draft Master Plan this section of levee has been identified as a maintenance access track, not shared trail.

Environmental Implications

15. While the primary purpose of the site is an end of line drainage solution for storm water there are significant environmental opportunities. The draft Master Plan outlines the objectives and priority actions that will deliver a nationally significant conservation reserve, that will provide:

1. no detrimental impacts on the adjoining wetlands of international importance;

2. threatened ecological communities or resident species from storm water;

3. increased area of protected natural habitat including ephemeral freshwater wetlands;

4. beneficial outcomes on social well-being by improving community access to nature;

5. an improvement in water quality available for the environment;

6. an increased area revegetated with local indigenous species;

7. an increase in number and diversity of water bird populations, including migratory shorebirds which are protected under a number of international agreements;

8. eradication of woody weeds from the site and a reduction in area of high threat herbaceous weeds;

9. stabilisation of the Barwon River banks through the removal of stock grazing and revegetation;

10. reduction in threats from pest animals including rabbits, foxes and deer;

11. a buffer zone to internationally important wetlands from a development precinct; and

12. opportunities for sustainable water management.

Attachment 2

Discussion

1. The vision for the Sparrovale Wetlands identified within the draft Master Plan is:

1. A diverse and sustainable wetland and waterway wildlife reserve to enjoy nature, history and improve community well‐being.

2. The key goals include an integrated and resilient wetland and waterway parkland that:

1. protects and enhances the natural habitat and biodiversity values of the Sparrovale Wetlands, Barwon River and Lake Connewarre Ramsar area;

2. retains the capacity and natural connectivity of the Barwon River floodplain;

3. recognises and celebrates values and layering of indigenous and non-indigenous cultural heritage;

4. improves community access to the Barwon River and connection with the natural environment;

5. provides open space and recreational facilities in a natural setting for a diverse and growing community;

6. attracts local, regional and international visitors by providing an accessible and unique wetland and cultural history experience;

7. provides sustainable management for stormwater to maintain biodiversity values within the natural wetland basin;

8. responds and adapts to the challenges of climate change;

9. protects and enhance the natural values of the Sparrovale Wetlands; and

10. increases awareness of management of threatened species habitat and values.

3. The implementation of the Master Plan will be over three stages:

1. Phase 1, 2019 to 2022; will include completion of major drainage infrastructure works, pest plant and animal control, protection of threatened species and preparation of a revegetation plan;

2. Phase 2, 2022 to 2030; will include establishment of public parkland and facilities, and continue pest plant and animal control and revegetation; and

3. Phase 3, 2030 to 2040; will connect the Barwon River Trail to Geelong, upgrade walking tracks, complete revegetation, and promote Sparrovale Wetlands as a key tourism, environmental, cultural and recreational site for the region.

4. C410 Planning Scheme Amendment – Public Acquisition Overlays – Armstrong Creek Growth Area

Purpose

1. To seek Council approval to prepare and exhibit Planning Scheme Amendment C410 to apply the public acquisition overlay (PAO) in the Armstrong Creek growth area.

Background

2. To facilitate development in the Armstrong Creek Urban Growth Area, land is required for public infrastructure including upgraded roads, drainage infrastructure and sporting reserves. This infrastructure is identified in the precinct structure plans (PSPs) and development contributions plans (DCPs). These PSPs and DCPs have been subject to public notification and review through their respective planning scheme amendment processes.

3. Approximately 30 per cent of the ultimate Armstrong Creek development has been delivered. Transfer of the public land through the planning permit process has not been able to secure all the necessary public land in a timely manner and a formal acquisition process is required to secure the land necessary to deliver high priority projects.

Key Matters

4. To facilitate the timely delivery of three retarding basins/wetlands, five road and intersection upgrades and three sporting reserves, a public acquisition overlay is necessary.

5. Applying the public acquisition overlay places the reservation in the planning scheme and allows for a future compulsory acquisition process to be initiated.

6. Each of these projects is critical to the ongoing development of the Armstrong Creek growth area based on road safety, facilitating ongoing development or meeting a DCP infrastructure timing trigger. Attachment 2 shows the location and the strategic assessment for each project.

7. The application of the public acquisition overlay (PAO) to 18 properties is recommended to facilitate the land acquisition for these critical projects. The PAO would cover part of 11 properties and the entirety of seven land parcels.

8. The City is collecting development contributions and public open space contributions from developments to fund the land purchases.

9. Letters were sent to landowners in January 2020 to advise them of the City’s intent to acquire land and the proposed PAO amendment process. Council officers have met with ten land owners to discuss the specifics of each of the properties.

Councillor Sullivan moved, Councillor Mason seconded -

10. That Council support the preparation and exhibition of Amendment C410ggee to the Greater Geelong Planning Scheme to:

1. Apply the PAO2 to land at:

1. 168-170 Reserve Road, Charlemont;

2. 125-141 Horseshoe Bend Road, Charlemont;

3. 180-184 Reserve Road, Charlemont;

4. 186-194 Reserve Road, Charlemont;

5. 200-202 Reserve Road, Charlemont;

6. 286 Boundary Road, Mount Duneed;

7. 5 Whites Road, Mount Duneed; and

8. 611-621 Torquay Road, Mount Duneed.

2. Apply the PAO4 to land at:

1. 152-166 Reserve Road, Charlemont;

2. 232-240 Horseshoe Bend Road, Charlemont;

3. 271-279 Horseshoe Bend Road, Charlemont;

4. 430 Torquay Road, Armstrong Creek;

5. 350-360 Boundary Road, Armstrong Creek; and

6. 5 Whites Road, Mount Duneed.

3. Apply the PAO12 to land at:

1. 152-166 Reserve Road, Charlemont;

2. 582-620 Boundary Road, Armstrong Creek;

3. 661-669 Barwon Heads Road, Charlemont;

4. 619-639 Boundary Road, Charlemont;

5. 641-655 Boundary Road, Charlemont; and

6. 657-669 Boundary Road, Charlemont.

4. Request the Minister for Planning to authorise the preparation and exhibition of Amendment C410ggee.

5. Authorise the Director Planning, Design & Development to make any subsequent changes to the amendment that are minor and do not impact on its intent, as required.

Carried.

Attachment 1

Financial Implications

1. Land acquisition is funded by relevant Armstrong Creek DCPs and public open space contributions.

2. Land acquired through the PAO process costs the City more than land transferred by agreement and the purchase costs may exceed the value included in the DCP. Compensation payable under the Land Acquisition and Compensation Act will not be recovered through development contributions.

3. Notwithstanding this, the use of the PAO is the most time efficient mechanism available for the City to acquire the land it needs to deliver these critical projects.

4. When acquiring the land, landowners will be compensated based on an independent assessment of the market value of the land, and other costs affected by the acquisition, in accordance with the Land Acquisition and Compensation Act 1986.

Community Engagement

5. Directly affected landowners were notified in January 2020 of the City’s intention to purchase their land and the proposed PAO amendment process.

6. Formal consultation and communication with landowners about the PAO amendment will be undertaken in accordance with the requirements of the Planning and Environment Act 1987.

7. The planning scheme amendment will be exhibited and land owners will be able to provide submissions and be heard by an independent planning panel appointment by the Minister for Planning.

8. Each of the PSPs and DCPs where the land was identified for a public purpose has been subject to public notification and review through their respective planning scheme amendment processes.

Social Equity Considerations

9. The Horseshoe Bend PSP, Armstrong Creek West PSP and Armstrong Creek Town Centre PSP provide for a considered and well-planned approach to the development of additional residential communities within the Armstrong Creek Growth Area.

10. The intent of these PSPs and relevant DCPs is to ensure that the infrastructure required to service the community meets their needs and expectations and is provided in a timely manner.

11. The land acquisition process is governed by the Land Acquisition and Compensation Act 1986 which ensures a fair and equitable process for landowners.

Policy/Legal/Statutory Implications

12. The proposed planning scheme amendment accords with the vision and intent of the Horseshoe Bend PSP, Armstrong Creek West PSP, Armstrong Creek Town Centre PSP and relevant DCPs. Each document is incorporated into the Greater Geelong Planning Scheme and the City is required to deliver infrastructure to address development impacts on surrounding properties. These include issues such as the management of excess runoff, safety upgrades to roads and intersections, and the provision of sporting reserves for the community.

13. The amendment is supported by the following State and Local Planning Policies:

1. Clause 11.02-3S Sequencing of development, the objective to manage the sequence of development in areas of growth so that services are available from early in the life of new communities;

2. Clause 18.02-2S Transport system, the objective to coordinate development of all transport modes to provide a comprehensive transport system;

3. Clause 18.02-3S Road system, the objective to manage the road system to achieve integration, choice and balance by developing an efficient and safe network and making the most of existing infrastructure;

4. Clause 19.02-6S Open space, to establish, manage and improve a diverse and integrated network of public open space that meets the needs of the community;

5. Clause 19.03-3S Integrated water management, to sustainably manage water supply, water resources, wastewater, drainage and stormwater through an integrated water management approach;

6. Clause 19.03-2S Infrastructure design and provision, to provide timely, efficient and cost-effective development infrastructure that meets the needs of the community; and

7. Clause 21.11 Armstrong Creek Urban Growth Area, to ensure the orderly and controlled development of Armstrong Creek.

14. The future land acquisitions will be subject to the provisions of the Land Acquisition and Compensation Act 1986.

Alignment to Council Plan

15. The Armstrong Creek Urban Growth Plan is nominated in the Council Plan 2018-2022 as integral to the delivery of Council’s planned sustainable development strategic priority. The timely delivery of critical drainage, road and active open space projects is key in supporting the liveability and sustainable growth of the community.

Conflict of Interest

16. No Council officers involved in the preparation of this report have a conflict of interest regarding the matter under consideration.

Risk Assessment

17. The application of the PAO to these properties will ensure that the development within the Armstrong Creek Growth Area can proceed with the necessary drainage assets is secured and made available to receive stormwater runoff. Delays in road network upgrades due to land not being available for road widening has adverse impacts on road user safety.

18. The application of the PAO ensures that the land can be compulsorily acquired should negotiations with land owners by the City or other third parties not succeed.

Environmental Implications

19. The land acquisition does not pose any impact on the environment beyond what is already identified in the PSP planning process. When the construction work for the DCP projects commences following the land acquisition, it will be undertaken as per City standards with an appropriate environmental management and construction management plan in place.

5. Barwon Heads Arts and Community Hub

Purpose

1. To seek approval on the preferred siting and option for design and development of the Barwon Heads Arts and Community Hub at 5 Clifford Parade, Barwon Heads.

Background

2. Prior to the 2018 Victorian election, the State Government announced an election commitment of $1 million towards the development of an arts hub for Barwon Heads.

3. At a Council meeting held on 8 October 2019, Council considered a report on the project and:

1. approved the Chief Executive Officer to enter into a funding agreement with the Victorian Government for the design and development of an arts and community hub at 5-5A Clifford Parade; and

2. note that a report will be presented to Council in early 2020 with options for the development of the Barwon Heads Arts and Community Hub at Clifford Parade.

4. Regional Development Victoria (RDV) on behalf of the Victorian Government have provided a draft grant agreement to Council for development of an arts and community hub at 5 Clifford Parade, Barwon Heads.

Key Matters

5. As a result of the consultation with local stakeholder groups the following development options have been assessed:

1. Option 1 – Redevelop 5 Clifford Parade (previously kindergarten and Maternal & Child Health– (refer to Attachment 2):

1. part refurbish existing and new build at a cost of $1,187,000 (excl GST); or

2. demolish existing and a new build at a cost of $1,682,000 (excl GST).

2. Option 2 – Redevelop 5-5A Clifford Parade (integrate an arts and community hub with the existing senior citizens building) at an estimated cost of $1,809,000 (excl GST) (refer to Attachment 3).

6. The concept options have been reviewed by the Barwon Heads Arts and Community Hub Project Working Group (PWG) and Option 1 is preferred on the basis that it provides the largest achievable floor area and best functionality for a local community arts hub, and minimises any impact on the existing senior citizens activities, while still enabling the opportunity to create social connections across the two sites.

Councillor Sullivan moved, Councillor Mason seconded -

7. That Council:

1. Endorse in-principle development of the Barwon Heads Arts and Community Hub at 5 Clifford Parade, Barwon Heads consistent with Option 1(a) and refer this matter to future budget processes for consideration;

2. Authorise the Chief Executive Officer to enter into a funding agreement for $1million with the State of Victoria for development of the Barwon Heads Arts and Community Hub at 5 Clifford Parade, Barwon Heads, subject to addressing the requirements of any further statutory planning processes and community consultation; and

3. Note that a community governance model and activation plan is to be developed in consultation with the local stakeholder groups, to describe and determine the future operations of the Arts and Community Hub.

Carried.

Attachment 1

Financial Implications

1. The Victorian State Government committed $1 million to the project in the 2018 State Election. A capital funding agreement for the expenditure of $1 million has been received by the City. If the recommendations of this report are approved by Council, the funding agreement can be entered in to by the CEO on behalf of the City of Greater Geelong subject to meeting the requirements of any statutory processes.

2. The City has incurred expenditure of $8,000 to date to develop concept plans to inform this report.

3. Council have not allocated any capital budget to this project. With further refinement to the concept design, it is proposed that the delivery of the Arts and Community Hub can generally be achieved within the $1,000,000 being made available by the Victorian Government.

4. At its October 2019 meeting, Council endorsed the investigation of options for the development of an arts and community hub on the 5-5A Clifford Parade site.

   Option analysis has determined that the proposed scope for an arts hub and the requisite car parking is best accommodated with components situated across both 5 & 5A Clifford Parade. No option identified the opportunity to accommodate these components whilst simultaneously enabling a developable portion of the site to be available for subdivision with a view to the sale of any surplus land.

5. Council has previously identified the 5 Clifford Parade site as surplus to service need and was listed as a potentially saleable asset. The 5 Clifford Parade site is currently valued at $1,285,000. In signing the grant agreement Council acknowledge that a financial return to the community cannot be realised from the sale of this asset.

6. Building maintenance costs have been estimated in the order of $9,300 per annum, not including utilities costs which are the responsibility of the tenant.

Community Engagement

7. A Project Control Group (including Regional Development Victoria as co-chair), a Project Working Group and a Project Reference Group have all been established to guide the planning and delivery of the project.

8. The Project Reference Group includes stakeholders in the project including the Barwon Heads Arts Council Inc, the Barwon Heads Association Inc and the Barwon Heads Senior Citizens Inc who have unanimously indicated that development on the 5 Clifford Parade site (ie; option 1A) is their preferred option.

9. The Project Reference Group met in late 2019 to undertake a visioning workshop to inform the community aspirations for the hub and undertaken site visits to like facilities in the municipality.

10. Subject to the resolution of Council, the Project Reference Group will be involved in the design development processes and preparation of a governance and activation plan (or similar) to describe how the facility will be operated and programmed.

11. A planning permit process, including community consultation will be undertaken as part the next stage in development of the arts and community hub project.

Social Equity Considerations

12. The development of an arts and community hub will facilitate increased access to community activity and creative expression within the local area.

Policy/Legal/Statutory Implications

13. The City has received a draft funding agreement from Regional Development Victoria (RDV) stipulating that the $1,000,000 funding for the arts and community hub must occur on the property at 5 Clifford Parade property (formerly a kindergarten and maternal and child health centre).

14. Although Clause 62.02 of the Greater Geelong Planning scheme exempts Council from the requirement to obtain a planning permit in relation to building and works, as the land is currently zoned residential, a planning permit is required in relation to the proposed land use. Therefore, the City will need to apply for a planning permit, and this will involve the normal statutory consultation processes and this process will (amongst other things) also consider the requirements for parking as a result of this proposed development.

Alignment to Council Plan

15. The development of an arts and community hub aligns with Council’s strategic priorities including informed social infrastructure planning and vibrant arts and culture.

Conflict of Interest

16. No City officers who have provided advice in relation to this report have declared a conflict of interest regarding the matter under consideration.

Risk Assessment

17. Council support of Option 1 is required to ensure compliance with the proposed funding agreement which requires the refurbishment or replacement of the existing building (the former Kindergarten) located at 5 Clifford Parade, Barwon Heads, to establish an arts and community hub for use by local arts and community groups. If Council does not support Option 1, the capital funding agreement cannot be signed in its current form.

18. There is local stakeholder group support for development on the 5 Clifford Parade site. However, the proposal has not been tested with the surrounding or adjacent residents, and it is possible that from the statutory planning processes to be undertaken further matters may emerge that could affect the timing, delivery and cost of the project.

Environmental Implications

19. There are no environmental implications in relation to the recommendation of this report. Council’s Sustainable Building Policy and One Planet Principles will be considered in the design and development of major social infrastructure projects.

6.  Tower Road and Sproat Street, Portarlington - Proposed Road Construction - Special Charge Scheme 294 - Intention to Declare

1. To seek Council approval to give notice of its intention to declare a Special Charge Scheme to partially fund the construction of road sealing and kerb and channel at No.122 to No.155 Tower Road and No. 110 to No. 128 Sproat Street, Portarlington.

Background

2. The proposed road construction works have been developed in response to several residents requesting the sealing of the unsealed section of Tower Road recognising the demand for improved transport infrastructure, in particular to complement recent land development, address road safety and limit impacts from dust to the adjacent properties.

3. The original request was for sealing of Tower Road only. The opportunity to include the construction of kerb and channel in Sproat Street is considered to complete the transport infrastructure for all properties to current urban standards as requested by the community.

Key Matters

4. The works will provide benefit to the wider community by removing the need to undertake regular grading and drainage maintenance, eliminating dust in summer and mud in winter which impacts road users not included in the scheme.

5. The scheme has been separated into three project components at a total cost of $382,842.00:

1. Project 1 – construction of sealed road in Tower Road $199,650.00;

2. Project 2 – construction of kerb and channel in Tower Road $87,966.00; and

3. Project 3 – construction of kerb and channel in Sproat Street $95,226.00.

6. Estimated proposed contributions from property owners is $86,659.15 (22.64%) based on an apportionment of cost, with Council’s contribution estimated at $296,182.84 (77.36%). The estimated cost and apportionment are shown in Attachment 4 - Schedule C.

Councillor Mason moved, Councillor Asher seconded -

That Council:

7. Gives notice of its intention to declare a Special Charge Scheme in accordance with Section 163 (1A) of the Local Government Act 1989 (the Act), as follows:

1. The Special Charge is declared for a period of five years commencing at the start of construction;

2. The Special Charge be declared for the purpose of defraying expenses incurred by Council in relation to road construction, being pavement works, sealing of the road, construction of kerb and channel and ancillary works at No. 122 to No. 155 Tower Road and No. 110 to No. 128 Sproat Street, Portarlington;

3. The total cost of scheme be recorded as $382,842.00 made up of:

1. Project 1 - $199,650.00 for No. 122 to No. 155 Tower Road (road seal);

2. Project 2 - $87,966.00 for No. 122 to No. 155 Tower Road (kerb & channel); and

3. Project 3 - $95,226.00 for No. 110 to No. 128 Sproat Street (kerb & channel).

   (Refer to Attachment 2 – Schedule A).

4. or the purposes of Section 163 (2A) of the Act, the Special Charge proceeds will not exceed the amount calculated in accordance with the prescribed formula (R x C = S), where the:

4. ‘Benefit ratio’ (R) being calculated at:

1. R₁ = 0.221 for Project 1;

2. R₂ = 0.220 for Project 2; and

3. R₃ = 0.244 for Project 3.

for the special benefits to all persons liable to pay the special charge (Refer to Attachment 2 – Schedule B).

5. ‘Total cost’ (C) of performing the function described in Section 7.2 of this resolution based on estimated cost be recorded as $382,842.00 made up of:

1. C₁ = $199,650.00 for Project 1;

2. C₂ = $87,966.00 for Project 2; and

3. C₃ = $95,226.00 for Project 3.

6. ‘Maximum levy’ (S) be recorded as $86,659.15 (Refer to Attachment 3 – Schedule B) with:

1. S₁ of $44,041.24 for Project 1;

2. S₂ of $19,382.77 for Project 2; and

3. S₃ of $23,235.14 for Project 3.

5. The following be specified as the area for which the Special Charge is so declared:

7. The area within municipal district of Council highlighted in the plan attached to this Resolution (Attachment 5);

6. The following be specified as the land in relation to which the Special Charge so declared:

8. Land within the area shown on the plan (Attachment 5);

7. The following be specified as the criteria which form the basis of the Special Charge so declared:

9. Ownership of any land described in Section 7.6 of this Resolution;

8. The following be specified as the way the Special Charge so declared will be assessed and levied:

10. The property receives an access and amenity benefit;

11. The maximum levy includes an access and amenity benefit; and

12. The special charge will be levied by sending a notice to the person who is liable to pay, pursuant to section 163(4) of the Act.

9. Having regard to the preceding parts of this Resolution but subject to Section 166 (1) of the Act, that:

13. the owner of the land described in column 1 and column 2 of Attachment 4 – Schedule C in to the resolution is liable for the estimated amount set out in column 6 of Attachment 4 – Schedule C; and

14. the owner may, subject to any further resolution of Council pay the special charge in the following manner:

1. the charge will become due and payable within one month of the issue of the notice requesting payment pursuant to Section 167 (3) of the Act;

2. interest will not be charged for six months after the issue of the notice provided the person liable makes timely payment in accordance with any repayment arrangements that may be agreed on by Council; and

3. in accordance with Section 172 of the Act, the interest rate payable on the special charge which has not been paid by the specific date is set at Council’s overdraft rate, reviewed every three months (provided that it shall not exceed the rate fixed by the Governor in Council by Order for the purposes of Section 172 (2A) in which case the rate of interest shall be the maximum rate fixed by the Governor in Council by Order for the purposes of this section).

8. Consider any submission made under Section 223 of the Act and the proposed declaration via Council’s Submission Review Panel, and then by Council at a subsequent meeting, at which time Council will consider making declaration in the form proposed.

9. Authorise the Chief Executive Officer to give public notice of the proposed declaration in accordance with sections 163 (1A) and (1B) of the Act and send a copy of the public notice to the person who is liable to pay the Special Charge in accordance with Section 163 (1C) of the Act.

Carried.

Attachment 1

Financial Implications

1. Proposed contributions from property owners and Council are set out in the table below:

	Project 1 Tower Road (Seal)	Project 2 Tower Road (Kerb and Channel)	Project 3 Sproat Street (Kerb and Channel)	Total
Property Owner Contributions	$44,041.24	$19,382.77	$23,235.14	$86,659.15
Council Contribution	$155,608.76	$68,583.23	$71,990.86	$296,182.85
Total	$199,650.00	$87,966.00	$95,226.00	$382,842.00




2. Proposed contributions from property owners and Council are based on benefit ratios of 0.221, 0.220 and 0.244 for Project 1, Project 2 and Project 3 of the scheme respectively and are calculated as shown in Attachment 3 – Schedule B.

3. The Council contribution reflects the wider community benefit and the costs associated with non-rateable properties.

4. Funding for construction has been included in the 2020/21 Street Construction Sub-program, subject to the scheme proceeding. 

Community Engagement

5. In 2009 residents were surveyed to gauge support for a road sealing scheme. The results of this survey did not conclusively support a scheme proceeding at that time, with one (1) property owner in favour, four (4) against and five (5) who did not respond.

6. Since this time and noting the changes with land development and other urbanisation there has regular feedback provided to officers that there is support from the community to reconsider a scheme.

7. In June 2015 residents living between Alison Road and Sproat Street formed an action group and raised several road safety concerns with the City regarding the road crest, concealed driveways and nuisance caused by dust in summer and mud in winter. The residents involved in the action group asked for the road to be sealed and indicated support to contribute to the cost of works.

8. Requests to improve the road infrastructure is summarised with the following records of communication:

1. 76 Requests for Service relating to grading and pothole repairs along the unsealed section of Tower Road;

2. 13 Requests for dust suppression along the unsealed section of Tower Road:

3. Seven Requests for Service for the section of Tower Road to be Sealed:

4. 13 letters to residents advising them that the road will be considered for construction under a Special Charge Scheme as part of the City’s forward road construction program; and

5. Several letters received through the local MP’s office on behalf of residents seeking construction, and the City’s response acknowledging the community requests and that a Special Charge Scheme is being considered in future works programs.

9. In December 2018, three residents campaigned for sealing on this section of Tower Road with one resident noting “there are 13 residences in this part of Tower Road and almost all owners want to see this road sealed as soon as is possible.”

10. On the balance of the support indicated above, and the previous indication from the City to implement a Special Charge Scheme for road construction, it is not necessary to undertake further informal consultation for an intention to declare a Special Charge Scheme.

11. The Special Charge Scheme process is described in Attachment 6.

Social Equity Considerations

12. The provision of properly sealed and drained roadways is aligned to the Council Plan and provides improved amenity, connectivity and safety for motorists and pedestrians.

13. Council is not required to levy a special rate or charge on any or every property that will receive a special benefit. A property with a special benefit may be excluded from the scheme for any of the following reasons:

1. Council is unable to levy a special charge on the property;

2. The owner of the property has already contributed to the costs of the works through a development levy;

3. Council considers that there are advantages for the municipality in excluding the property from the scheme;

4. Council considers that the special benefits for the property are marginal and would not warrant including the property in the scheme; or

5. Any other reason that Council considers appropriate.

Policy/Legal/Statutory Implications

14. The scheme has been prepared in accordance with the Special Rate and Charge provisions of the Local Government Act 1989 including the 2004 Ministerial Guideline and Council’s Special Rates and Charges Policy and Community Engagement Guidelines.

Alignment to Council Plan

15. These works primarily align with the Council Plan principle of Integrated Transport Connections and key priority to improve our road management and engagement program:

1. These works also directly respond to the Council Plan action to implement a Council program of infrastructure upgrades including streets, roads and drains.

16. Other connections to the Council Plan include:

1. An investment into sustainable infrastructure for the Portarlington community, reducing operation and maintenance liability; and

2. Encourages use of active transport, such as cycling and walking due to the road construction creating a safer public space.

Conflict of Interest

17. No Council Officer involved with this process has declared any direct or indirect interest in the properties included in the scheme.

Risk Assessment

18. Construction of the unsealed section of Tower Road will provide safer driving conditions for motorists with a defined and more standard road profile. The improved drainage with kerb and channel on both Tower Road and Sproat Street will reduce the hazards associated with water over roads and the effects of nuisance flooding.

19. In making its intention to declare the scheme, Council is subject to the submission process made under Section 223 of the Act and potential for the scheme to subsequently be referred to VCAT in making a final determination.

Environmental Implications

20. The road infrastructure proposal provides proper sealed access, improved drainage and amenity as dust and mud concerns are mitigated.

21. No significant vegetation removal will be required to complete the project.

22. Council will encourage the use of recycled materials for the project construction.

Attachment 2

SCHEDULE ‘A’
COST ESTIMATE FOR SEALING TOWER ROAD, PORTARLINGTON AND CONSTRUCTING OF KERB AND CHANNEL (Project 1 and Project 2)

COST ESTIMATE FOR SPROAT STREET, PORTARLINGTON, CONSTRUCTING OF KERB AND CHANNEL (Project 3)

Attachment 3 - ‘Schedule B’
Benefit Ratios

Benefit Ratio Project 1 – Tower Road Seal

Benefit Ratio Project 2 – Tower Road Kerb and Channel

Benefit Ratio Project 3 – Sproat Street Kerb and Channel

Project 1 – Benefit Units - Tower Road (Road Seal)

Project 2 - Benefit Units - Tower Road (Kerb and Channel)

Project 3 - Benefit Units - Sproat Street (Kerb and Channel)

Attachment 4

SCHEDULE ‘C’
SPECIAL CHARGE SCHEME FOR ROAD CONSTRUCTION AND KERB AND CHANNEL
TOWER ROAD AND SPROAT STREET, PORTARLINGTON

Attachment 5

Plan of Scheme Area

Attachment 6

PROCESS CHART
SPECIAL CHARGE SCHEMES– (Section 163 – Local Government Act 1989)
TOWER ROAD AND SPROAT STREET, PORTARLINGTON

7. Road Renaming due to Drysdale Bypass – Stage 4

Purpose

1. To seek Council approval to rename the northern section Portarlington Road between Oakden Road and Whitcombes Road to “Collins Street, Drysdale” (see Attachment 2).

Background

2. The Drysdale Bypass is a 6km road between Jetty Road and Whitcombes Road, constructed to improve safety and ease congestion on the Bellarine Peninsula. The project is expected to be completed mid-2020.

3. The Drysdale Bypass will be named Portarlington Road, Drysdale.

4. To avoid the road name duplication the existing section of Portarlington Road which runs north from Oakden Road to Whitcombes Road is required to be renamed.

5. Stage 2 Council report resolved to rename a small section of Collins Street to Mayall Way, Drysdale. This renaming had to be gazetted prior to completing the renaming of this section of Portarlington Road, Drysdale.

Key Matters

6. Affected property owners and residents have been consulted with regards to the renaming, 16 affected property owners were sent a survey. Of the 11 responses received 6 were in favour and 5 were against.

7. Submissions against the proposal were based on inconvenience caused. One submission requested the name be changed to “Old Portarlington Road”. A prefixed or suffixed extension to a road name does not comply with the Naming Rules for Places in Victoria and therefore could not be considered.

8. The renaming extends the existing Collins Street to the Drysdale Bypass, therefore no other name was considered.

Councillor Mason moved, Councillor Aitken seconded -

9. That Council approve the renaming of the northern section Portarlington Road between Oakden Road and Whitcombes Road to “Collins Street, Drysdale”.

Carried.

Attachment 1

Financial Implications

1. The approximate cost to the City is $500 per renaming. This includes advertising, notification to adjoining property owners and residents, notification to authorities and street signage.

Community Engagement

2. Surveys were sent to all affected and adjoining property owners and residents advising of the proposal and seeking feedback.

3. An advertisement was placed in the “Have your say” section of City News in the Geelong Advertiser on 7 September 2019.

4. The proposal was open for comment on the Geelong Australia website for 30 days from the date of the newspaper advertisement.

5. Submissions were reviewed as per the Naming Rules for Places in Victoria 2016.

Social Equity Considerations

6. The City has a responsibility to the community to ensure that all properties can be identified in a clear and logical manner for emergency services and visitors to the area. The proposed renaming will fulfil this responsibility.

Policy/Legal/Statutory Implications

7. The Local Government Act 1989, the Geographic Place Names Act 1998 and the Naming Rules for Places in Victoria 2016 have been followed.

Alignment to Council Plan

8. The proposed renaming is consistent with Council Plan strategic priorities for Improved Health and Safety of our community by enabling emergency services to locate properties on this roadway in a timely manner with minimal confusion.

Conflict of Interest

9. No Council officers or contractors who have provided advice in relation to this report have declared a conflict of interest regarding the matter under consideration.

Risk Assessment

10. In an emergency, the City’s proposal to rename this section of roadway could minimise the risk or failure to be able to access a situation in a timely manner.

11. Failure to rename this roadway may cause a risk to public safety.

Environmental Implications

12. There are no environmental implications arising from this subject of this report.

Attachment 2

It is proposed to rename a portion of Portarlington Road to Collins Street, Drysdale, as shown on the diagram below:

8. Council Plan Quarterly Report - March 2020

Purpose

1. To present the Council Plan Quarterly Report – March 2020 for consideration and endorsement by Council.

Background

2. Council adopted the Council Plan 2018–22 Update 2019–20 at the Council Meeting on 25 June 2019. The Council Plan identified the objective and priorities of Council. This quarterly report tracks the progress against Council Plan’s 11 strategic priorities, four-year key priorities and one-year actions.

Key Matters

3. There are 130 priorities/actions currently reported on within Council Plan 2018–2022 Update 2019–20. Achievements this quarter include:

1. Adoption of the Social Housing Plan

2. Opening of the new Stead Park skate park

3. Endorsement to prepare a Sustainable Development Plan for Osborne House

4. Adoption of the Shared Trails Masterplan

5. Graduation of our first Community Leadership Program participants

6. Completed the Gheringhap Street drain project

7. Announced the new Youth Council and election of a new Junior Mayor and Deputy Mayor

8. Developed a Customer Experience Strategy.

4. At the end of March 2020, seven actions are completed, 111 actions are on track, two actions are not started, four need improvement and only six actions are off track.

5. This quarter, the delivery of some activities outlined in Council Plan 2018-22 Update 2019-2020 were impacted by the coronavirus (COVID-19) pandemic. Implementing steps to comply with the Victorian Government’s directions to manage the risks of COVID-19 has required the City to postpone or cancel scheduled events, and transition in-person training programs and community consultation activities to online. The safety and wellbeing of the community and employees remains the City’s primary focus during this critical period.

Councillor Grzybek moved, Councillor Murnane seconded -

6. That Council endorse the Council Plan Quarterly Report – March 2020.

Carried.

Attachment 1

Financial Implications

1. There are no financial implications arising from the subject of this report.

Community Engagement

2. The Council Plan Quarterly Report has been prepared in consultation with Managers, Coordinators and Officers from across the organisation. The report will be made available to our community online through Council’s website after the Council Community Focus Meeting, three times a year and in the annual report.

Social Equity Considerations

3. The Council Plan Quarterly Report documents the work Council is undertaking in relation to improving access and inclusion for all.

Policy/Legal/Statutory Implications

4. The City’s activities are guided by its Council Plan 2018–2022 Update 2019–2020, which was adopted in accordance with the Local Government Act (Vic) 1989. The implementation of the Council Plan is monitored via the quarterly and annual report.

Alignment to Council Plan

5. The Council Plan Quarterly Report tracks the progress against Council Plan’s 11 strategic priorities, four-year priorities and one-year actions.

Conflict of Interest

6. There have been no direct or indirect interests declared.

Risk Assessment

7. There are no identified risks arising from this report.

Environmental Implications

8. There are no identified environmental implications arising from this report.

9. Quarterly Financial Management Report – March 2020

Purpose

1. To present to Council the financial performance information to 31 March 2020.

Background

2. On 25 June 2019 the 2019-2020 Final Budget was adopted with a recurrent surplus of $1.4 million and opening cash balance of $92.5 million.

3. On 27 August 2019 Council approved the carryover of capital and non-capital project funding into 2019-2020, in addition to other material adjustments impacting the 2019-2020 financial year. This change known as 2019-2020 amended budget was in response to funding allocated in 2018-2019 for projects not completed, and the removal of 50 percent of the 2019-2020 Federal Government Grants Commission funding due to early payment in 2018-2019. This resulted in a higher than expected opening cash balance of $105.5 million. The 2019-2020 recurrent amended budget is an operating deficit of ($17.2 million) and non-recurrent surplus of $78.5 million. The 2019-2020 full year net amended budget is a surplus of $61.3 million.

4. The financial statements and commentary is for the period July 2019 to March 2020, which compares the amended budget with actual revenue and expenditure.

Key Matters

5. The recurrent operating result for the nine-month period is a deficit of ($1.8 million). The budgeted position was a deficit of ($9.0 million) representing a better than anticipated outcome of $7.2 million. A summary of the year to date variances are provided in Attachment 1 of this report.

6. The recurrent operating result includes an estimated loss of ($1.7 million) resulting from the recent closures of leisure, recreational and art/cultural centres due to the COVID-19 pandemic. This loss is expected to continue for the remaining of the financial year impacting the forecast by a further ($7 million). Full year impact is likely to reach ($8.7 million).

7. Capital expenditure year to date is $77.1 million against an amended budget of $96.4 million. It is anticipated that there will be a carryover figure of $22.3 million (as budgeted) for works not completed by the end of the financial year. This figure will be reviewed during final quarter of 2019-2020. A summary of capital expenditure variances is provided on Attachment 1 of this report.

8. The cash and investment balance of $107.3 million is ($26.2 million) lower than budgeted mainly due to no loan borrowings being taken out YTD and higher than expected Developer Cash Contributions. A summary of the cash and investments is provided on Attachment 1 of this report.

9. The non-recurrent result (for example: gifted assets from development, sale of properties, developer cash contributions to infrastructure etc.) for the half year was a surplus of $65.6 million. This was $14.6 million favourable to the anticipated position. A summary of the non-recurrent variances is provided on Attachment 1 of this report.

10. A full year forecast indicates a ($15.9 million) recurrent deficit, which is $1.3 million favourable to the amended budget and a $5.8 million turnaround from year to date result. The full year result is affected by COVID-19 losses ($8.7 million), lower than expected take up in Hardwaste collection $2.0 million, higher Federal Government Grant Commission income of $0.9 million, estimated savings in and delays on non-capital projects $2.3 million. Partly offset by increased costs from the change in recycling operations (including the closure of SKM) and waste diversion ($3.2 million), a repayment of ($1.3 million) Commonwealth Home Support funding for unspent grants from 2016-2017 to 2018-2019 and additional works for Belchers demolition ($0.8 million).

11. The budget incorporated a $2.4 million efficiency dividend, is forecast to be realised through various cost savings across the organisation over the full year, including reduced consultant labour and utility spend.

Councillor Aitken moved, Councillor Grzybek seconded -

12. That Council endorse the Financial Report to 31 March 2020.

Carried.

Attachment 1

Financial Implications

1. The March data is provided in the following table to report year to-date performance versus the amended budget. The full year high level forecast is expecting a recurrent $1.3 million favourable and non-recurrent $16.7 million favourable result.

Overall Summary
	YTD Actual $ million	YTD Amended Budget $ million	YTD Var Fav/(Unfav) $ million	FY Amended Budget $ million	FY Forecast $ million	FY Var Forecast v Amd Budget $ million
Recurrent Surplus/(Deficit)	(1.8)	(9.0)	7.2	(17.2)	(15.9)	1.3
Non-Recurrent Surplus/(Deficit)	65.6	51.1	14.6	78.5	95.2	16.7
Net Surplus/(Deficit)	63.8	42.1	21.7	61.3	79.3	18.0
Capital Expenditure	77.1	96.4	19.3	125.3	125.3	0.0
Closing Net Cash Positive/(Negative)	107.3	133.4	(26.2)	97.9	100.3	2.4





Recurrent Summary
	YTD Actual $ million	YTD Amended Budget $ million	YTD Var Fav/(Unfav) $ million	FY Amended Budget $ million	FY Forecast $ million	FY Var Forecast v Amd Budget $ million
Recurrent Income	276.9	279.8	(2.9)	372.5	356.9	(15.6)
Recurrent Expenditure	278.7	288.8	10.1	389.7	372.8	16.9
Recurrent Surplus/(Deficit)	(1.8)	(9.0)	7.2	(17.2)	(15.9)	1.3
YTD Variance - $7.2m Favourable




2. The following major variances contributed to this recurrent result.

   Income:

• Rates & Charges $1,192k favourable – driven by the phasing of supplementary rates $925k (full year actuals are expected to land approximately $150k up on budget, subject to lodged objections being finalised).

• Other Fees & Charges ($1,251k) unfavourable – ($707k) unfavourable YTD in animal registrations due to timing of actuals vs budget, income is expected during April to erode this variance. Number of parking infringements issued and associated income ($825k) unfavourable partly due to a lower number of inspectors, offset by the favourable timing of Food Act Licence Registrations $155k.

• Sundry Income ($1,747k) unfavourable – ($1,500k) unfavourable YTD developer contributions for Northern & Western Geelong Growth Areas (NWGGA), nil received against a YTD budget of $1,500k.

Expenditure:

• Employee costs $2,733k net favourable – benefit driven by average FTE’s being lower than budget YTD (incl Supp Labour).

• Materials $1,579k favourable – timing of the gravel re-sheeting program which commenced in January, with road making materials $1,387k (expected to meet budget at year end) and Stock for Resale $98k favourable.

• External Services $1,857k favourable – lower contractor costs $4,083k ($2,158k of which are discretionary projects behind budget), waste disposal costs ($3,349k) unfav due to change in operation given the recycling crisis, offset by lower EPA levy $990k.

• Administration $2,164k favourable - due to the timing of prepaid computer software $885k (actuals are incurred over the life of the software licences, whereas budget is not phased accordingly - expected to land on budget at year end), interest favourability on borrowings $741k (2.7% actual rate vs 4.5% budget) on the $26m loan drawdown in June 19 and lower borrowings in current year. Lower training and development costs $379k.

• Professional Services $1,193k favourable – Consultants underspent in discretionary projects, partly offset by an overspend of ($455k) in legal fees, mostly in City Development (issues occurring in Planning Scheme Amendments).

• Utilities $1,953k favourable – mostly in electricity, phasing of gas and low water costs due to an over-accrual in Jun 19 which was reversed in the current year.

Non-Recurrent Summary
	YTD Actual $ million	YTD Amended Budget $ million	YTD Var Fav/(Unfav) $ million	FY Amended Budget $ million	FY Forecast $ million	FY Var Forecast v Amd Budget $ million
Non-Recurrent Surplus/(Deficit)	65.6	51.1	14.6	78.5	95.2	16.7
YTD Variance – $14.6 million favourable




3. This non-recurrent result was driven by higher than expected developer contributions of $9.7 million and subdivision gifted assets $8.9m, partly offset by lower capital income ($1.4 million).

Capital Expenditure Summary
	YTD Actual $ million	YTD Amended Budget $ million	YTD Var Fav/(Unfav) $ million	FY Amended Budget $ million
Capital Expenditure	77.1	96.4	19.3	125.3
YTD Variance – $19.3 million favourable




4. The capital program is currently $19.3 million underspent, with the major project variances as follows:

Project	$m
C20324 - Fixing Country Roads - Stage 2	2.40
C20307 - Coriyule Rd - Stormwater drainage outfall stage 2	1.93
C19202 / C20420 - Civic Accommodation	1,81
C68207 - DCP - HBP - Sparrovale Wetlands Construction	1.62
C19203 - Osborne House Remedial Works	1.42
C02301 - Street Construction Sub-program	1.20
C02306 - Asphalt -Road Surfacing Prog	1.07
C68902 - DCP - JR Tivoli Drive Curlewis _ R001, R003 and P003	1.02
C20203 - Food Relief Centre	1.00
C20514 - Bell Park-Bell Post Hill Enhanced Early Learning Centre - Land/Site Acquisition	(3.11)




5. Carryover of expenditure to 2020-21 on incomplete projects as at 30 June 2020 is expected to be $22.3m as budgeted and this will be further reviewed during the fourth quarter.

6. The graph below summarises total capital gross expenditure to date. The amended budget line excludes the budgeted carryover of ($22.3m), whilst the forecast line includes the carryover.

Environmental Upgrade Agreements

7. An environmental upgrade agreement was entered into in June 2017 for Lot 2 on Plan Subdivision 041455, Volume 08704 Folio 526.

8. The City has only one environmental upgrade agreement in place, with the final payment due in May 2027.

9. The total charge for this agreement is $115k and all payments that have fallen due have been remitted.

10. The total value of payments that are yet to fall due is $83k.




Detailed Operating Statement
As at 31 March 2020










Cash and Investments
	YTD Actual $ million	YTD Amended Budget $ million	YTD Var Fav/(Unfav) $ million	FY Amended Budget $ million
Closing Net Cash Positive/(Negative)	107.3	133.4	(26.2)	97.9
YTD Variance – ($26.2m) unfavourable




11. As at the end of March 2020 the cash and investments balance was $107.3 million or ($26.2 million) unfavourable, mostly due to no loan borrowings being taken out, partly offset by higher developer cash contributions.

12. Council has future commitments for $38.2 million, as detailed below:

Long Service Leave	$22.5 million
Statutory Reserves	$4.4 million
Refundable Deposits	$8.5 million
Income in Advance	$2.7 million
Asset Development	$0.2m million
Total	$38.2 million




13. The Landfill Provision balance is currently $16.4m.

14. Working capital funds are invested in short term deposits and investment returns are as follows.




15. Investment returns are currently ($168k) below budget and ($159k) lower compared to the same time last year, due to declining interest rates.

    Financial Performance Indicators

    YTD surplus is favourble to budget due to increased supplementary rates revenue and savings in employee costs (mostly vacancies), administration, ulitiies and general works expenses. This is partly offset by unfavourble fees and charges (mostly phasing and lower fines), and sundry income (Norther & Wester Geelong Growth Area - delay in receiving developer contributions).

    March saw the first impacts from COVID 19, with lower user charges and fees from closed services, reduced car parking revenue and other income due to announced support packages.

    Compared to the same time last year, income is $9.0 higher in 2019-2020 (mostly due to increased rates, governemnt grants and user charges), offset by higher expenditure of $17.1 million (increased personnel, external services, consultants and depreciation expenses incurred).

    
    
    

    Current year favourable to budget due to higher Developer Contributions income, subdivisional gifted assets and the favourable recurrent surplus. Conversely, the current year is tracking below the prior year due to subdivison gifted assets, capital income and the recurrent surplus being lower.

    
    
    

    Rates collection tracking in line with budget and prior year trend.

    
    
    

    Working Capital ratio in line with prior year.

    Actuals are expected to spike upwards in June mostly due to unearned income reducing, as it is recongised at year end (rates income recognition is phased evenly across the year).

    

Attachment 2

Financial Implications

1. Any financial implications are addressed within the body of the report.

Community Engagement

2. Project managers have been consulted and provided the latest project updates which have been factored into this report.

Social Equity Considerations

3. There are no social equity implications arising from the subject of this report.

Policy/Legal/Statutory Implications

4. The report is provided in accordance with requirements under The Local Government Act 1989.

Alignment to Council Plan

5. This report is aligned to the Council Plan Strategic Objective ‘Organisational Leadership, Strategy and Governance.

Conflict of Interest

6. No council officers or contractors who have provided advice in relation to this report have declared a conflict of interest regarding the matter under consideration.

Risk Assessment

7. There are no high or extreme risks arising from the subject of this report.

Environmental Implications

8. There are no environmental implications arising from the subject of this report.

10. Policy update - Loan Borrowing Policy

Purpose

1. To seek approval of the updated Council Borrowing Policy.

Background

2. Council has previously adopted a Council Borrowing Policy (CPL510.4).

3. The Policy is scheduled for review to incorporate any changes and new information.

4. The Council Borrowing Policy provides the appropriate parameters for Council to undertake borrowings without compromising the application of sound fiscal management principals. The Policy framework allows Council the flexibility to respond to funding requirements while minimising risk.

Key Matters

5. The Policy has been reviewed and has been updated to draft version 02 with the following amendments:

1. The new policy template has been used;

2. The responsible Officer updated to Chief Financial Officer; and

3. The reference to Loan Council Allocation is redundant and has been removed from policy.

6. In the course of reviewing the Policy consultation with Council to provide comment on the draft Council Borrowing Policy is sought prior to seeking endorsement.

Councillor Aitken moved, Councillor Grzybek seconded -

7. hat Council adopt the updated Borrowing Policy.

Carried.

Attachment 1

Financial Implications

1. The Policy strengthens financial controls and processes across the organisation by providing parameters for Council to undertake borrowings.

Community Engagement

2. Communication is undertaken with business units annually during development of the annual budget and long-term plan documents.

3. Communication is undertaken with Council to review the draft Policy.

Social Equity Considerations

4. The Policy recognises that borrowings for capital works, provide and important funding source as the assets will be used by present and future ratepayers.

Policy/Legal/Statutory Implications

5. Council borrowing activity is undertaken in accordance with The Local Government Act 1989 which states that Council's power to borrow is subject to the principles of sound financial management. The Local Government Act 1989 (Vic) also, includes provisions regarding the circumstances in which: the power to borrow money may be exercised (s 145), use of loan funds for different purposes (s 147), securing borrowings (s 148) and overdrafts (s 150).

Alignment to Council Plan

6. The report contributes to the responsible and sustainable financial management as aligned in the Council Plan strategic objective Innovative Finances and Technology.

Conflict of Interest

7. No Council officers have a direct or indirect interest in any matter to which this report relates.

Risk Assessment

8. There are no notable risks with implementing the recommendations of this report.

Environmental Implications

9. There are no environmental implications arising from this report.

Councillors Nelson and Murnane declared in Interest in this report and left the meeting room prior to discussion at 8:17pm.

11. Proposed sale of various properties

Purpose

1. To seek Council approval for the City to give public notice of the intention to sell the following land (properties) located at:

1. 116-120 Purnell Road, Corio;

2. 11 McHarry Court, Corio; and

3. 34-40 Esperance Crescent, Highton.

Background

2. In line with the City’s key priority to “proactively manage our assets, including land holdings”, land identified as no longer require by the Council for strategic operations may be identified as surplus and for potential sale.

3. The properties listed no longer meet the requirements for which they were previously managed. Attachments 2 to 4 of this report provides the specific information for each property.

Key Matters

4. The listed properties are no longer fit for purpose or are surplus to the City’s needs and are considered for disposal.

5. Council should commence the sale process for the properties in accordance with section 189 of the Local Government Act 1989 (Act) which involves giving public notice of the intention to sell land and invite submissions.

6. If submissions are received regarding a specific property, they will be considered by the Council or if requesting to be heard, the Submissions Review Panel will hear the submissions and a further report will be put to Council.

7. If no submissions are received for a listed property it is proposed that the property a report will be provided to the CEO, as the delegate, to determine if the property may be sold by a public process determined in discussion with the appointed agent.

8. A current market valuation will be obtained for each property before it is offered to the market to set the reserve price.

Councillor Aitken moved, Councillor Grzybek seconded -

9. That Council:

1. Commence the process to sell the properties at:

1. 116-120 Purnell Road, Corio, being certificates of title volume 08887 folio 191 and volume 08887 folio 192:

2. Part 11 McHarry Court, Corio, being certificate of title volume 9332 folio 123; and

3. 34-40 Esperance Crescent, Highton being certificate of title volume 11072 folio 590.

2. In accordance with section 189 of the Local Government Act 1989 (Act), a public notice of the intention to sell land, being the listed properties and the right of a person under section 223 of the Act to make a submission in relation to each proposed property sale be issued:

3. Consider any submissions received or appoint the Submissions Hearing Panel to hear the submissions if requested and report to the Council on any submissions in relation to the proposed property sales:

4. Notes that if submissions are received concerning one of the properties a further report will be put to Council regarding that property;

5. If there are no submissions received for a specific property the CEO, as the delegate, will determine if the property may be sold by a public process identified in discussion with the appointed agent:

6. The reserve price of each property will be no less than a certified valuation of the property obtained no more than 6 months prior to the date of sale; and

7. Authorise the Director Customer and Corporate Services to sign all documents relating to the sale of the properties.

Carried.

Attachment 1

Financial Implications

1. The sale of these properties will reduce the financial impact of maintaining land and assets which are surplus to the City’s needs.

2. The proceeds from the sales will provide income for the City.

3. Demolition of the building on 116-120 Purnell Road, Corio would present a capital costs to prepare the property for sale.

4. The costs associated with the sales such as public notice, property valuations and sales commission will be offset against income.

Community Engagement

5. Any person will have an opportunity to make a written submission on any of the proposed sales in accordance with the notice of intention to sell land.

6. A submitter is entitled to request in the submission that the person wishes to appear in person, or to be represented by a person specified in the submission, at a meeting to be heard in support of their submission.

7. Should a sale proceed, an agent will be appointed to sell the property by a public process and the method of sale will be determined in consultation with the agent. Sale options include public auction, sale by expressions of interest or listing.

Social Equity Considerations

8. There are no social equity issues associated with this matter.

Policy/Legal/Statutory Implications

9. Section 189 of the Act requires that Council must obtain a valuation of the property from a suitably qualified property valuer which is made not more than 6 months prior to the sale and give public notice of its intention to sell the land and consider any submissions received. If any submissions are received, they will be considered by Council and if requested, heard by the Submissions Review Panel followed by a report to Council. If no submissions are received the property will be sold.

10. While zoned as General Residential 1, the title description for 11 McHarry Court, Corio and 34-40 Esperance Crescent, Highton identifies the properties as Reserves. The title status can be amended in accordance with Section 24A of the Subdivision Act 1988 prior to the sale of each property.

11. Section 24A (8) of the Subdivision Act requires that

(8) If a body sells land under this section that was public open space, it must apply the proceeds—

1. first, in paying the expenses of or incidental to the sale;

2. secondly, for any of the following recreational or cultural purposes —

1. halls and public buildings;

2. sport, recreation, leisure and arts;

3. parks, gardens and reserves;

4. libraries and museums;

5. historic buildings and places;

6. public entertainment.

12. Section 20 of the Subdivision Act 1988 requires that:

1. The Council must use any payment towards public open space it receives under this Act or has received under section 569B(8A) of the Local Government Act 1958 but has not applied under subsection (8C) of that section or the proceeds of any sale of public open space to—

1. buy land for use for public recreation or public resort, as parklands or for similar purposes; or

2. improve land already set aside, zoned or reserved (by the Council, the Crown, a planning scheme or otherwise) for use for public recreation or public resort, as parklands or for similar purposes; or

3. with the approval of the Minister administering the Local Government Act 1989, improve land (whether set aside on a plan or not) used for public recreation or public resort, as parklands or for similar purposes.

2. Public open space can be used for municipal purposes in accordance with the planning scheme, or sold only if the Council has provided for replacement public open space.

3. This section does not apply in relation to any land that is specified in an approved infrastructure contributions plan as land to be set aside as public open space.

13. There are no human rights ramifications to the proposal.

Alignment to Council Plan

14. The sale of these properties which are no longer required by the City and have financial implication in maintaining and aligns with the strategic priority of organisational leadership, strategy and governance and its key priority of ‘proactively managing our assets, including land holdings’.

Conflict of Interest

15. No officers or contractors involved in the preparation of this report have a direct or indirect interest in the matters to which this report relates.

Risk Assessment

16. No notable risks associated with implementation of the recommendations.

Environmental Implications

17. There are no environmental issues identified with selling the properties.

Attachment 2 - 16-120 PURNELL ROAD, CORIO

Background

1. The City operated a child care facility at its property at 116-120 Purnell Road, Corio.

2. The child care service has been relocated to the new Corio Integrated Child and Family Centre, therefore this centre has been closed.

3. Prior to the completion of the Corio Integrated Child and Family Centre, the Council considered redeveloping 116-120 Purnell Road into a play space, however the site was

4. At its meeting of 11 June 2019 resolved the Council resolved:

   That Council:

   4.1 Note the proposal to include a local play space within the public open space of the new Corio (Purnell Road) Integrated Child and Family Centre;

   4.2 Authorise officers to commence design of a district nature-based play space at Goldsworthy Reserve in consultation with the community; and

   4.3 Note the intention to sell the site of the Corio City Learning and Care following its closure.

Key Matters

5. The property consists of two titles; Lots 316 and 317 of LP91706, being certificates of title volume 08887 folio 191 and volume 08887 folio 192.

6. With a total land area of approximately 2,297.60m2, the two titles should be sold together to maximise the sale outcome.

7. The property, no longer fit for purpose, has been vacated and is surplus to the City’s needs and should be considered for disposal.

8. The proposal aligns with the City’s Municipal Children’s Services Infrastructure Plan 2013-2030 which was endorsed by the Council on 24 March 2015 which identified the replacement of the service with the new Integrated Child and Family Centre.

9. The existing building will be demolished and the property sold as vacant land.

10. The land is zoned for general residential purposes so there will be no requirement for rezoning to prepare it for sale.

11. The estimated cost of demolition is $115,000.

Aerial Pictures - 116-120 PURNELL ROAD, CORIO

Attachment 3 - PART 11 MCHARRY COURT, CORIO

Background

1. This parcel of land was originally created as a reserve for drainage, sewerage and recreation purposes.

2. The land was rezoned for residential purposes following the Council resolution at the Council meeting of 16 February 2016 to adopt Planning Scheme Amendment C330 to rezone part of Connections Park to the General Residential Zone.

3. Although the address is 11 McHarry Court, Corio, the parcel of land connects to Welch Court, Consedine Court, Kilpatrick Court, and Goodwin Court, Corio.

Key Matters

4. The property is Res1 PS123689 on certificate of title volume 9332 Folio 123 and measures 1.119Ha.

5. The ‘reserve’ status on the certificate of title will need to be removed prior to sale so the land can be developed in accordance with its General Residential Zoning.

6. The nearby property, formerly the Rosewall Primary School, is likely to be sold by the State Government and be a complimentary redevelopment opportunity to the City’s land.

7. The reserve is poorly situated and suffers from a lack of passive surveillance and safety concerns. The Corio Norlane Structure Plan, July 2012 recognises that “Redevelopment of the former Rosewall Primary School site provides an opportunity to address the lack of permeability in the existing street layout, as well as improve the surveillance and security of the Connections Park open space area.”

8. he report presented to the Council meeting of 16 February 2016 noted “the long-term strategy to redevelop Connections Park East for residential use complements other renewal projects that will bring significant benefits for the local community

9. The retention of the western part of Connections Park at over 1.3 hectares, with established playground equipment and neighbouring the Rosewall Neighbourhood House, will adequately serve local open space needs. The loss of the site as designated open space in the Planning Scheme will not adversely impact on the community.”

Aerial Pictures - PART 11 MCHARRY COURT, CORIO

Attachment 4 - 34-40 ESPERANCE CRESCENT, HIGHTON

Background

1. This property was originally purchased in 2008 and considered for community facilities, however has never been developed and remains as vacant land.

Key Matters

2. The property is Res1 PS543354 on certificate of title volume 11072 Folio 590 and measures 5,000m2.

3. The ‘reserve’ status on the certificate of title will need to be removed prior to sale so the land can be developed in accordance with its General Residential Zoning.

Aerial Pictures - 34-40 ESPERANCE CRESCENT, HIGHTON

Councillors Nelson and Murnane re-entered the meeting room at 8:21pm.

12. Transformation Program 2.0 Progress Report - March 2020

Purpose

1. To provide an update on the progress of the Transformation Program 2.0 as at the end of March 2020.

Background

2. Transformation Program 2.0 continues the great work undertaken during the first phase of the transformation program and now focuses on six critical areas of change with 10 active projects being monitored under these.

3. The six focus areas are Civic Accommodation, Digital Modernisation, Asset Management, Advocacy and Stakeholder Management, People and Culture, and Service Planning and Review.

Key Matters

3. Key achievements for the last quarter include:

1. Integrated City of Greater Geelong and Cox Architecture Workspace Design and fit out plan developed and agreed;

2. KPMG Project Management Plan for digital modernisation has been endorsed with Phase One deliverable completed;

3. Asset Management progressing with Building Valuation including valuation methodology completed;

4. The draft Social Infrastructure Plan which was to go to Council in March 2020 to be considered for public exhibition will now go to Council in April 2020; and

5. Key functions of Communications and Engagement have been realigned within Corporate Affairs to strengthen this function, along with the appointment of a new Corporate Affairs Manager and Government Relations and Advocacy Lead; and

4. A detailed progress update on the Transformation Program 2.0 is provided in Attachment 2 – Transformation Program 2.0 – March 2020 Update.

5. The City, like every other organisation, is dealing with and responding to COVID-19. The City has quickly adapted to ensure delivery of critical community services which has diverted some resources away from the Transformation Program. The safety and wellbeing of the community and employees remains the City’s primary focus during this critical period.

Councillor Murrihy moved, Councillor Kontelj seconded -

7. That Council note the Transformation Program 2.0 – March 2020 update report.

Carried.

Attachment 1

Financial Implications

1. A number of projects such as civic accommodation, digital modernisation, asset management, social infrastructure plan, workforce planning and leadership development are subject to current and future budget funding and are allocated in the strategic resource plan.

Community Engagement

2. Progress on the Transformation Program 2.0 is reported to the Executive Leadership Team, Council, Municipal Monitor and to the Local Government Minister on a quarterly basis and is available publicly after it has been to Council.

Social Equity Considerations

3. The social infrastructure plan review is one of the current 10 projects in the Transformation Program 2.0. The delivery of the diversity and inclusion and gender equity plans was delivered during phase one of the Transformation Program.

Policy/Legal/Statutory Implications

4. The Transformation Program was originally developed in response to the 2016 Commission of Inquiry report. In that report there were 12 key recommendations and 25 secondary recommendations to be addressed. The Municipal Monitor continues to review the progress of the Transformation Program 2.0 and reports this to the Minister for Local Government.

Alignment to Council Plan

5. This report aligns to the Council Plan strategic priority Organisational Leadership, Strategy and Governance.

Conflict of Interest

6. No officer involved in the preparation of this report has a direct or indirect interest.

Risk Assessment

7. Transformation Program is managed by the Coordinator Transformation, Program Integration and Development and progress on the Transformation Program is monitored by the Chief Executive Officer, Municipal Monitor and Council.

8. The program is also monitored via the organisations enterprise risk update and reported to the Audit and Risk Committee.

Environmental Implications

9. There are no environmental implications arising from this report.

Close of Meeting

As there was no further business the meeting closed at 8:33pm on Tuesday 12 May 2020.

Signed: _________________________________________

Councillor Stephanie Asher (Mayor)

Date of Confirmation: _____________________________

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