Council Minutes - Section 2: Reports - 27 July 2021
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Contents | Previous Page: Section 1 - Procedural Matters | Next Page: Section 3 - Notice of Motion
Reports tabled at the Council Meeting on Tuesday 27 July 2021 at the Council Conference and Reception Centre in City Hall, 57 Little Malop Street, Geelong.
Municipal Public Health and Wellbeing Plan 2018-21 Final Report
Amendment C414GGEE - Proposed Rezoning of Former Rail Land, McCurdy Road, Herne Hill
Road Naming - Unnamed Laneway Belmont to Bechervaise Lane, Belmont
Proposed Lease to Telstra Corporation Limited - Mt Anakie 2392A Ballan Road, Anakie Vic 3213
Proposed Lease to Ene.Hub Pty Ltd for Smart City Infrastructure
Proposed Lease of 2/240 Pioneer Road, Grovedale (Leisurelink Kiosk)
Proposed Sale or Lease of 151 Mercer Street, Geelong - Civic Precinct
Councillor Kontelj declared a Conflict of Interest in Agenda Item 1, Avalon Corridor Strategy, in that an interested party is a customer of the business of which he is a Director. Councillor Kontelj left the meeting room prior to discussion at 6:47pm.
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To seek Council endorsement to release the draft Avalon Corridor Strategy (ACS) (Attachment 1) for community consultation and confirm the role of the Victorian Planning Authority (VPA) in the planning for the Avalon Employment Precinct.
The ACS is a land use strategy prepared by the City and Wyndham City Council (WCC) in collaboration with the Victorian Government Department of Environment, Land, Water and Planning (DELWP). It was developed in response to a Plan Melbourne 2017-2050 action to maintain a non-urban break between Geelong and Melbourne.
Given the state and national significance of opportunities presented under the ACS and potential implications for assets like Avalon Airport, the City has liaised closely with the Victorian Government throughout development of the strategy. This has included discussions about the role of the state in implementation of the ACS.
The draft ACS recommends:
Protecting significant cultural, landscape and environmental values and maintaining a green break between Werribee and Geelong (while also retaining important economic transport connections between the two regions);
Safeguarding of state significant infrastructure and the long-term role of Avalon Airport from urban encroachment; and
Creation of a Structure Plan for the proposed Avalon Employment Precinct, to guide development of land located immediately adjacent to Avalon Airport.
Community consultation is proposed to occur over a six-week period from 11 August, in conjunction with WCC. The draft ACS and proposed engagement approach will be presented to WCC’s Planning Committee for approval on 10 August.
Given the State significance of the area and the need to engage multiple State agencies is recommended that the VPA leads the development of a structure plan for the Avalon Employment Precinct. This precinct will contribute to the long-term employment land supply for the city. Work on the scope of the structure plan and engagement with landowners should proceed concurrently with finalising the ACS.
Councillor Aitken moved, Councillor Grzybek seconded -
That Council:
Endorse the release of the draft Avalon Corridor Strategy (Attachment 1) for community consultation for a minimum period of six weeks; and
Fast track delivery of the employment precinct and request the Minister for Planning to appoint the Victorian Planning Authority as the Planning Authority for the proposed Avalon Employment Precinct.
Carried.
Supporting background technical reports produced in 2017 were recently updated to remain current and relevant. Further updates may be required, if finalisation of the ACS again experiences considerable delays.
The ACS is intended to provide economic security and certainty for future employment opportunities within the Avalon Corridor and the northern part of Geelong. Further delays to finalising the draft ACS could result in delays to the delivery of new jobs and employment opportunities to the Greater Geelong region.
Preparation of and consultation on the Structure Plan for Avalon Employment Precinct will be delivered by the VPA with third party funding from the development industry. The City will continue to provide input and work collaboratively with the State through officer resource rather than direct financial support.
Community consultation was initially undertaken in late 2016 to understand community interests in the Avalon Corridor. A consultation report is available on the project webpage and was used to inform the draft ACS. Updates to the community have been provided via community bulletins uploaded onto the project webpage.
The next phase of community consultation will commence on 11 August for a six-week period. This marks the first opportunity the community will have to view and comment on the draft ACS. This consultation will be undertaken in conjunction with WCC, as project partner.
The community will be consulted again on any planning scheme amendments that will be pursued following finalisation of the strategy.
Engagement has occurred on an ongoing basis with key stakeholders during development of the draft ACS including Victorian Government departments and agencies (including DELWP and the VPA), Commonwealth Government departments, Wadawurrung Traditional Owners, Avalon Airport, Melbourne Water, and others.
Finalisation of the ACS was delayed while Avalon Airport sought endorsement of the proposed Australian Noise Exposure Forecast (ANEF) from Airservices Australia. Though this endorsement has not yet been formalised, it is proposed that community consultation proceeds in order to prevent further delays to the project.
Protection and enhancement of Aboriginal cultural heritage and values is considered an important objective for the Avalon Corridor. The draft ACS has been considered against principles of the Wadawurrung Healthy Country Plan (‘Paleert Tjaara Dja’) 2020-2030.
Through a supporting Cultural Values Assessment that was undertaken in early 2021, the Wadawurrung Traditional Owners Aboriginal Corporation (WTOAC) also directly provided a number of recommendations to the City to inform the ACS. This includes a recommendation to review the current extent of two Significant Landscape Overlays (SLOs) that fall within or adjacent to the Avalon Corridor, including the Foothills of the You Yangs (Wurdi Youang). This recommendation has been included in the draft ACS as an area for further work, to be pursued with WTOAC, DELWP and WCC.
The draft ACS and Framework Plan are consistent with State Government planning policy, in particular Plan Melbourne 2017-2050. Policy Direction 7.2.2 notes the need to safeguard State infrastructure opportunities and complementary development in the future, while maintaining a non-urban settlement break between Melbourne and Geelong. It also notes that land use buffers for existing infrastructure and areas of high biodiversity value (such as Ramsar wetlands) must be protected.
In line with Ministerial Direction 19, the draft ACS was referred to the Environment Protection Authority (EPA) Victoria for response. Ministerial Direction 19 requires planning authorities to seek early advice from the EPA when undertaking strategic planning processes and preparing planning scheme amendments. Comments received from the EPA have been considered and incorporated into the draft ACS, where relevant.
Input from relevant policy areas in other Victorian and Commonwealth Government departments and agencies was also sought and has been taken into account. As a close collaborator on the project, DELWP indicated their support for the release of the draft ACS for community consultation, noting further opportunities will be available to relevant government areas to influence the final version.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The release of the draft ACS for community consultation is subject to approval by WCC’s Planning Committee on 10 August 2021. The City and WCC have worked closely together throughout the project and WCC officers have reviewed and commented on various draft iterations.
The proposed ANEF noise contours for Avalon Airport are depicted on the draft Avalon Corridor Framework Plan. In the absence of a final endorsed ANEF and updated airport Master Plan, it is important to safeguard future potential to deliver a second parallel (north-south) and third cross (east-west) runway.
A key aim of the draft ACS is to identify land within the Avalon Corridor to be protected for its environmental and landscape values. This includes areas with significant biodiversity, such as Ramsar wetlands and the Western Grasslands Reserve.
An Existing Conditions Report, Flora and Fauna was prepared by Ecology and Heritage Partners and helped to inform development of the draft ACS and Framework Plan. This report identifies a potential conflict between the nationally significant Avalon Saltworks wetland and proposed land use change to the west of Avalon Airport.
This potential conflict, and any other environmental impacts from future infrastructure projects and industrial or commercial development, will need to be considered through relevant planning processes, such as structure plan development for the proposed Avalon Employment Precinct.
Draft Avalon Corridor Strategy.
Source: |
City Services |
Director: |
Guy Wilson-Browne |
In 2019 the City acquired approximately 500 hectares of land adjoining the Barwon River known as Sparrovale Wetlands.
The Sparrovale Wetlands were acquired to provide an end of drainage solution for the storm water from the Armstrong Creek and Horseshoe Bend Development Precincts that is currently entering Hospital Swamps unregulated, impacting the ecology character of this internationally important wetland.
The draft Master Plan was released for public consultation between May and July 2020. Fifty-one submissions were received from our community and stakeholders.
The 20-year Master Plan provides an over-arching vision, objectives and actions for the site which incorporates extensive areas of flood prone open space, native vegetation, natural wetlands and approximately four kilometres of Barwon River frontage.
Actions are phased over three stages to prioritise environmental protection, open up the wetlands park and create a regional gateway to the Lake Connewarre Ramsar area.
The Sparrovale Wetlands adjoins the Lake Connewarre State Game Reserve, which forms part of the Port Phillip Bay (Western Shoreline) and Bellarine Peninsula Ramsar site which is protected under the Federal Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act).
The Sparrovale Wetlands form an important part of the Wadawurrung cultural heritage and in May 2021 the reserve has received an indigenous co-name, Nubitj yoorree, meaning lots of water or ‘wetlands’.
Habitat for the critically endangered Orange-bellied Parrot is a feature of the wetlands and in 2020 Growling Grass Frog and Yarra Pygmy Perch were recorded within the reserve. All species are listed under the EPBC Act.
Two hundred hectares of a natural wetland basin will be utilised to store stormwater from the new growth areas. The recently constructed Southern Deviation Channel connects Armstrong Creek to the Sparrovale Wetlands.
The consultation responses from the community show overwhelming support for the goal to protect and enhance the natural habitat and biodiversity values of Sparrovale, Barwon River and Lake Connewarre Ramsar areas.
Councillor Mason moved, Councillor Moloney seconded -
That Council adopt the Sparrovale Wetlands Master Plan (Attachment 1).
Carried.
The Sparrovale Wetlands Master Plan is funded as part of the Developer Contributions Plan (DCP). Funding required to implement the actions of the Master Plan and Monitoring and Management Plan that are outside of the DCP activities, will be considered in the annual planning and budget cycles. An indicative ten-year budget is outlined in the table below. The City will also seek external funding opportunities to deliver the actions within the Master Plan.
Indicative ten-year budget:
The development of the Master Plan was informed by extensive community engagement including:
Seven face-to-face meetings with the Wadawurrung Traditional Owners Aboriginal Corporation (including two site visits);
There were 3,000 Have Your Say postcards letter dropped throughout the Armstrong Creek postcode;
A video promoting the project and the opportunity to contribute to the Master Plan was placed on Facebook and Instagram which generated over 25,000 views, 93 shares and 479 reactions on Facebook and 1,411 views on Instagram;
An advertisement was placed in the Armstrong Creek Times on 2 July 2020;
An article about the Sparrovale wetlands and master plan featured in the April edition of the City’s Community News. Other media releases included Geelong Advertiser 11/05/2020 and Surfcoast Times 28/05/2020;
A total of 42 surveys were completed (actual number received was 45 with one submission repeated 4 times) along with nine detailed written responses emailed directly to the project officer by the closing date of 13/07/2020. The responses have been summarised below;
Six presentations were provided to interested community groups and agencies;
Copies of a series of four Sparrovale values plans were provided to developer sales offices for distribution; and
One community guided tour occurred in September 2019.
The following themes were identified from the engagement feedback:
Cultural Heritage |
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Historical Heritage |
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Flora |
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Fauna |
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Flooding and Drainage |
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Recreation |
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Commercial |
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Minor changes made to the Master Plan based upon community feedback are outlined in the community consultation Report.
The delivery of actions within the Master Plan will support connections between and within communities. It will also provide access to a large open space and Barwon River frontage and provide interpretative information regarding the sites significant cultural, historic, and natural features.
The site contains habitat for the critically endangered Orange-bellied Parrot, and the vulnerable Growling Grass Frog and Yarra Pygmy Perch. The City is legally obligated through the Federal EPBC Act and the Victorian Flora and Fauna Guarantee Act to protect matters of national and state significance. Ongoing monitoring of the site is key to appropriate management.
The Wadawurrung Aboriginal Corporation is currently in the process of finalising a Language Agreement with the City for the use of two names. One for the co-naming of the entire reserve, Nubitj yoorree, and one for the conservation zone at the eastern end of the site, Boot boot-a, meaning swampy place.
As a condition of the planning permit, PP-35-2019 for the construction of the Sparrovale Wetland, a ten-year Wetland Monitoring and Management Plan has been prepared to the satisfaction of the responsible authority, DELWP and Parks Victoria. This includes the requirement for periodic reporting on the findings of the monitoring to DELWP, Parks Victoria and the City.
The Corangamite Catchment Management Authority (CCMA) has a statutory obligation under the Water Act 1989 to prepare and implement a Seasonal Watering Proposal, which in turn informs the Seasonal Watering Plan of the Victorian Environmental Water Holder. On Sparrovale the channels that link the Barwon River to Hospital Swamps are utilised by the CCMA to implement the recommendations of the Lower Barwon Wetlands Seasonal Watering Plan.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The Master Plan is presented as a series of three phased plans to inform activities over time as the site becomes accessible and safe for people to utilise. These plans will enable the community to provide input into what the open space area (approximately 140 hectares) could be utilised for, taking into account that the entire site is contained within the Barwon River floodplain.
While the primary purpose of the site is an end of line drainage solution for storm water there are significant environmental opportunities. The Master Plan outlines the objectives and priority actions that will deliver a nationally significant conservation reserve, that will provide:
no detrimental impacts on the adjoining wetlands of international importance;
threatened ecological communities or resident species from storm water;
increased area of protected natural habitat including ephemeral freshwater wetlands;
beneficial outcomes on social well-being by improving community access to nature;
an improvement in water quality available for the environment;
an increased area revegetated with local indigenous species;
an increase in number and diversity of water bird populations, including migratory shorebirds which are protected under several international agreements;
eradication of woody weeds from the site and a reduction in area of high threat herbaceous weeds;
stabilisation of the Barwon River banks through the removal of stock grazing and revegetation;
reduction in threats from pest animals including rabbits, foxes and deer;
buffer zone to internationally important wetlands from a development precinct; and
opportunities for sustainable water management.
The vision for the Sparrovale Wetlands identified within the draft Master Plan is:
A diverse and sustainable wetland and waterway wildlife reserve to enjoy nature, history and improve community well-being.
The key goals include an integrated and resilient wetland and waterway parkland that:
protects and enhances the natural habitat and biodiversity values of the Sparrovale Wetlands, Barwon River and Lake Connewarre Ramsar area;
retains the capacity and natural connectivity of the Barwon River floodplain;
recognises and celebrates values and layering of indigenous and non-indigenous cultural heritage;
improves community access to the Barwon River and connection with the natural environment;
provides open space and recreational facilities in a natural setting for a diverse and growing community;
attracts local, regional and international visitors by providing an accessible and unique wetland and cultural history experience;
provides sustainable management for stormwater to maintain biodiversity values within the natural wetland basin;
responds and adapts to the challenges of climate change;
protects and enhance the natural values of the Sparrovale Wetlands; and
increases awareness of management of threatened species habitat and values.
The implementation of the Master Plan will be over three stages:
Phase 1 - 2019 to 2022: will include completion of major drainage infrastructure works, pest plant and animal control, protection of threatened species and preparation of a revegetation plan;
Phase 2 - 2022 to 2030: will include establishment of public parkland and facilities, continued pest plant and animal control and revegetation; and
Phase 3 - 2030 to 2040: will connect the Barwon River Trail to Geelong, upgrade walking tracks, complete revegetation, and promote Sparrovale Wetlands as a key tourism, environmental, cultural and recreational site for the region.
Sparrovale Wetlands Master Plan [64 pages]
Source: |
Community Life |
Director: |
Robyn Stevens |
To seek Council’s approval for the release of the Portarlington Recreation Reserve Master Plan (Draft) for public consultation over a period of six weeks.
In 2018 the State Government provided $50,000 to renew and update the existing 2011 master plan for the Portarlington Recreation Reserve, which will guide future development.
A Project Reference Group of key stakeholders and user groups of the reserve was established and has provided insight and input to the draft master plan.
Between May and June 2020, to inform development of the draft master plan, community engagement was undertaken that identified the community valued both the active sport, recreation and environmental values of the entire reserve as per page 44 of the Portarlington Recreation Reserve Master Plan (Draft) section 6.3.
The Master Plan (Draft) proposes investments that respond to the community values for the reserve identified in the engagement process, while proposing to invest significantly to ensure future sport and recreation needs are accommodated, as indicated by data, benchmarking and insights from current user groups.
In the active sporting precinct, the proposed investments ensure that facilities can accommodate growth and meet contemporary standards for sport and recreation. The proposed investments include a major redevelopment of the main pavilion, improved accessibility to existing netball and tennis pavilions, redeveloping the cricket nets to improve safety and provide greater multi-use, construct a new agricultural shed and provide additional opportunities for community use of the reserve through a new community garden, enhanced playground and new bike jump area.
Throughout the rest of the reserve the plan is responding to parking, access and amenity issues through additional planting, landscaping, more formalised parking and safer path connections.
As outlined in the Ecological assessment to inform the Master Plan report, the passive recreation area, being an area noted for its existing environmental values, future investment opportunities include an upgrade of the existing trail network to further improve the nature-based recreation opportunities and re‑establishment of an improved functioning wetland system.
Importantly, the Master Plan (Draft) retains opportunities for growth into the future, such as additional sporting infrastructure should a need be identified. Noting any expansion or works that occur in the passive recreation area are subject to complying with Government policy and legislative processes relating to the removal of native vegetation.
Councillor Sullivan moved, Councillor Mason seconded -
That Council approves the release of the Portarlington Recreation Reserve Master Plan (Draft) for the purpose of broader community consultation for a period of six weeks.
Carried.
A preliminary cost estimate will be developed for all projects listed in the final master plan.
The final plan will also consider project priorities and future staging of works.
The final master plan will inform the City’s long-term investment priorities and guide the future funding for the reserve.
The project is governed by a Project Control Group (PCG) and Project Working Group (PWG) that includes key internal departments and Sport & Recreation Victoria.
A Project Reference Group (PRG) exists and is made up of all current tenants of the reserve and community organisations. The PRG includes members from the Portarlington Community Association, Portarlington Football and Netball Club, Portarlington Cricket Club, Portarlington Tennis Club, Bellarine Guides Group, Portarlington Pony Club, Portarlington Community Garden Group, Bellarine Agricultural Society and Bellarine Bayside Foreshore Committee.
The Master Plan (Draft) as presented in this report has been developed in response to stakeholder feedback from the PRG and the first round of community consultation.
The first round of community consultation occurred in May and June of 2020 for a period of six weeks that received significant input to the plan. 192 surveys were completed, 191 quick poll responses received and 75 contributions to the social map were made.
Subject to the resolution of Council, it is proposed that the Portarlington Recreation Reserve Master Plan (Draft) be made available for a further six-week period of community engagement.
This will involve providing an opportunity for residents and stakeholders to ‘have their say’ through a variety of engagement tools in line with the community engagement plan.
The Portarlington community is a relatively small community of approximately 4,000 residents featuring an older demographic with strong historical ties to the area. It is not part of a designated growth area although receives significant seasonal fluctuations during the holiday season.
The Master Plan (Draft) outlines potential future investment. In doing so, the approach is to apply adopted sporting association guidelines and standards to ensure equity of investment across all sporting infrastructure in the City. The guidelines adopted by each sporting code are assessed against the anticipated growth in local population, current and future club membership numbers and diversity, with a key regard to accessibility and diversity of participation. The anticipated future demand for usage of facilities is assessed through analysis of the most recent population data, future housing development and applying optimistic growth forecasts to arrive at the likely number of new participants across a range of sports
Initiatives in the Master Plan (Draft) are aimed at providing opportunities for people of all ages and backgrounds to participate in formal sport, community programs and informal recreation. The plan aims to create an inclusive and accessible park for all and reduce barriers to participation and active living.
Initiatives in the passive recreation area are aimed at avoiding the need to remove native vegetation. Should there be an identified need to remove native vegetation in the passive recreation area, the proponent (the City or a person with consent from the City) would need to apply for a Planning Permit under Clause 52.17 of the Planning and Environment Act 1987. In addition, any proposal may also trigger the need to apply for a permit under the Flora and Fauna Guarantee Act 1988 and be referred to the Commonwealth to assess if plans might significantly impact on matters of national significance under the Environmental Protection and Biodiversity Conservation Act 1999.
The reserve is an area of cultural heritage sensitivity and projects that require soil disturbance may be required to undertake a Cultural Heritage Management Plan under the Aboriginal Heritage Act 2006 / Regulations 2018 before they can proceed.
Consent for the development of future projects may also be required under the Marine and Coastal Act 2018.
The Master Plan (Draft) complies with all relevant legislation and Council policy and there are no other known legal, statutory or policy implications associated with the draft recommendations.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community; and
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The release of the Master Plan (Draft) for further consultation will provide greater insights to the needs and expectations of the whole community. The feedback gained along with further engagement with the PRG will be used to develop the Final Master Plan.
The environmental values of the reserve have been identified through the Ecological assessment to inform Master Plan report. The whole of the passive recreation area has significant value as a large patch of native vegetation that is limited across the Bellarine. The area varies in its condition, however as a whole it is independently deemed to have significant environmental value through the combination of depleted Ecological Vegetation Classes, rare and threatened species, wetland values and habitat.
Legislation and policy require that the whole area is currently managed for those values, which is also consistent with the Cities Environment Strategy 2020-2030.
Areas of environmental sensitivity are being avoided in considering new or redeveloped infrastructure wherever possible.
Additional planting identified in the Master Plan (Draft) will improve the amenity, environmental values of the reserve and tree cover in line with the Cities Urban Forest Strategy 201-2025.
Portarlington Recreation Reserve Master Plan (Draft) [2.3.1 - 69 pages]
Portarlington Recreation Reserve Ecological Assessment to Inform Master Plan [2.3.2 - 35 pages]
Source: |
Community Life |
Director: |
Robyn Stevens |
To endorse the Gender COVID-19 Impact Analysis Report and the short-term action plan post pandemic recovery.
The City of Greater Geelong responded promptly to challenges facing residents impacted by the COVID-19 pandemic, by instituting several supports and funding aimed at mitigating the economic, emotional and stress impacts reported.
As part of the COVID-19 response package, on 21 September 2020 Council approved a $30,000 allocation to conduct research establishing local evidence of the impacts of the pandemic on women, resulting in the Gender COVID-19 Impact Analysis Research Report. The report recommendations guide immediate actions responding to the pandemic and provide direction for longer term solutions to issues exacerbated by the pandemic.
The research was commissioned and designed with an intersectional lens to ensure the reflection of women’s different life experiences echoed cultural backgrounds, ages, abilities, economic and social status, ensuring the engagement with cis and trans-gender women as well as gender diverse people.
The Executive Summary and short term Action Plan 2021-22 attached and full research report also attached, provide an insight into the experiences of women and makes recommendations to ensure that recovery responses and future service delivery planning can be designed with a gender lens.
The data is qualitative and richly illustrates the complexity of assessing the extent of impact on women, such as:
exacerbating a number of pre-existing structural and personal difficulties that women face, including gender stereotypes and gendered roles; and
lack of affordable housing, family violence, mental illness, and isolation due to age, disability, limited English language skills, limited digital literacy or access to communication infrastructure, limited mobility or transport
The Gender COVID-19 Impact Analysis report recommends a range of opportunities to respond to the findings which have been incorporated into the action plan.
The report provides context to inform the City’s gender equity work and responsibilities. The action plan provides direction for immediate and practical responses to issues raised through the research, along with longer term approaches to address the pre-existing structural difficulties which were exacerbated through the pandemic.
Councillor Mansfield moved, Councillor Moloney seconded -
That Council:
Endorses the Gender COVID-19 Impact Analysis Report and 2021–22 short term action plan; and
Notes that stakeholder and community engagement sessions will be held in August to help refine the action plan.
Carried.
There are no initial financial implications in accepting the report. The inclusion of actions in any Council strategy and action plan includes the identification of resources required for implementation.
Researchers engaged with women from across the Municipality including members of the Women in Community Life Advisory Committee (WICLAC) and women representing specific interest areas. All of who provided their time generously, openly sharing their experiences during the pandemic. There were 370 respondents to an online survey, two targeted focus groups and 14 individuals interviewed.
Efforts were made to identify a range of engagement tools including focus groups, an on-line survey, individual interviews and a literature review.
The final research report was discussed with members of the Women in Community Life Advisory Committee (WICLAC) on 18 June 2021. The Action Plan implementation will be reported at ongoing WICLAC meetings.
The report reflects the three social equity principles by embedding an intersectional analysis which ensures social equity is considered across all Council planning, infrastructure provision, partnerships, services and programs.
Research participants identified their desire to be heard by Council and included when it comes to planning and designing services, infrastructure, programs and advocacy.
The research was enabled as part of the City’s response to the challenges for residents impacted by the COVID-19 pandemic.
The research and associated data will help inform the City’s Gender Impact Assessments and Gender Equity Action Plan being undertaken as part of planning new services, approaches, policies and programs ensuring the City is able to meet its obligations according to the Gender Equality Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community;
High-performing council and organisation;
Strong local economy; and
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A fast, reliable and connected transport network;
A leader in developing and adopting technology;
A prosperous economy that supports jobs and education opportunities;
An inclusive, diverse, healthy and socially connected community;
Creative and diverse culture;
Development and implementation of sustainable solutions; and
People feel safe wherever they are.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The recommendations of this report will be considered in the implementation of the Gender Equality Act 2020.
Providing recreational space, a connection with nature and enhanced air quality have all been identified as having a positive impact on mental and physical health and wellbeing of women and gender non-binary people within this research report.
Gender COVI D-19 Impact Analysis Report - Full Report [2.4.1 - 43 pages]
Gender COVID 19 Impact Analysis Report - Action Plan 2021-22 [2.4.2 - 10 pages]
Source: |
Community Life |
Director: |
Robyn Stevens |
For Council to note the final report for the Municipal Public Health and Wellbeing Plan (MPHWP) 2018-21.
The MPHWP is a legislated, whole of organisation plan required under section 26 of the Public Health and Wellbeing Act 2008. Its implementation has been monitored through the Council Plan reporting process and via internal engagement. Each year, an annual report is prepared for the Secretary of the Department of Families, Fairness and Housing (DFFH). This annual report will also be provided to DFFH.
Over the last three years, the City has worked with its partners to meet community needs and create future opportunities for improved health and wellbeing. Some of the key activities implemented since the Plan’s adoption include: the RISE Employment Program, the Vital Communities Project, heatwave vulnerability mapping and research to understand the impacts of a changing climate along the coast, the Supporting Community Mental Health and Wellbeing Pilot Project, the Shared Trails Masterplan, and the development and implementation of the Social Housing Plan 2020 - 41, Reflect Reconciliation Action Plan and Ba-gurrk Gender Equity Framework.
A range of other core areas of Council business such as the delivery of capital works projects, compliance programs, street activation programs, parenting and youth programs also form a suite of activities delivered across the three years which provide health and wellbeing benefits to the community.
Three projects were selected as case studies for 2020-21 to demonstrate health and wellbeing outcomes in communities. These were the My Story project, the Nature Stewards Program and the Safer and Stronger Communities Pilot Project.
Population health data collected in 2017 was used to inform the Plan. Whilst there were some areas of improvement such as feelings of safety, nine out of 18 indicators worsened, particularly mental health and wellbeing, incidents of family violence and consumption of takeaway meals and sugary drinks. Learnings include a focus on capacity building in evaluation for implementing the Our Community Plan 2021-25.
Councillor Mansfield moved, Councillor Moloney seconded -
That Council:
Notes the Municipal Public Health and Wellbeing Plan 2018-21 Final Report; and
Notes that the final report will be submitted to the Secretary of the Department of Families, Fairness and Housing (DFFH) in accordance with the requirements of section 26(6A) of the Public Health and Wellbeing Act 2008.
Carried.
Activities in delivering the MPHWP have been considered as part of the annual budget process.
Internal stakeholders were surveyed in February 2020 to review the internal process for reporting on the actions within the Plan. Feedback presented challenges in systems used to collect data, monitoring actions and manual methods impacted on resources.
Health and social equity are underpinning principles of the MPHWP. Many of the activities highlighted in the report have been implemented to work towards more equitable health outcomes.
Section 26 of the Public Health and Wellbeing Act 2008 requires local governments to undertake an annual review of their MPHWP and its measures. This report includes a review of the MPHWP’s implementation and data for key population health measures.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no known risks associated with implementing the final report.
The City must have regard to climate change when preparing a Municipal Public Health and Wellbeing Plan. This report outlines various activities undertaken over the last three years which show the relationship between health and climate change. The health impacts of climate change has been chosen as a specific priority in the new Our Community Plan 2021-25.
Municipal Public Health and Wellbeing Plan 2018-21 FINAL REPORT [2.5.1 - 26 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To endorse the Draft Climate Change Response Plan for public exhibition and stakeholder and community consultation.
The Draft Climate Change Response Plan has been developed to renew and consolidate the City’s Climate Change Adaptation Strategy, Zero Carbon Emissions Strategy 2017-2020 and the Community Zero Carbon Action Plan.
The Plan will guide the City’s response to climate change issues and associated impacts on our region.
The Draft Plan was informed by extensive community engagement between September 2020 and March 2021.
The development of the Draft Climate Change Response Plan was a key action contained within the Sustainability Framework and recently adopted Environment Strategy 2020-2030.
The Draft Plan has been developed as a roadmap for collaborative action. It seeks to improve the region’s response to climate change risks, reduce regional emissions and respond to the global climate emergency.
The Plan includes actions and support the City will provide to demonstrate leadership and accelerate further action across multiple sectors within our municipality.
The Draft Plan sets a municipal wide community emissions reduction target of zero net emissions by 2035. This target is supported by an action plan that addresses the priority areas of community support, energy, transport, waste and climate resilience.
Feedback from extensive community engagement shows overwhelming support for Council taking a leadership role in climate change action for the region and the development of a Plan that is underpinned by an ambitious municipal-wide emissions reduction target.
Councillor Moloney moved, Councillor Mansfield seconded -
That Council:
Endorse the release of the Draft Climate Change Response Plan for stakeholder and community consultation for 30 days; and
Receive a further report and final plan for endorsement following the consultation period.
Carried.
Funding to implement actions contained within the Draft Climate Change Response Plan will be derived from existing Council budgets and future budget bids for consideration in the annual planning and budget process. Funding opportunities from external sources will also be sought.
Emission reduction programs such as the purchase of 100% renewable energy via the Victorian Energy Collaboration Project and the LED street lighting upgrade project have realised significant ongoing financial savings for the City.
The development of the Draft Climate Change Response Plan was informed by extensive community engagement including:
April and May 2020 - held 21 workshops with relevant City departments;
August and September 2020 - online individual discussions with 24 groups representing community, business and agencies;
August and September 2020 - engagement with The Geelong Youth Council;
December 2020 - Have Your Say page was launched. A community emissions target “quick poll” was embedded – 147 responses were received;
December 2020 - three targeted co-design community workshops aimed at developing options to respond to residential emissions, business emissions and climate change adaptation;
February 2021 - three targeted co-design community workshops aimed at prioritising actions to respond to residential emissions, business emissions and climate change adaptation;
March 2021 - community forum and Councillor workshop;
March 2021 - interviews with key community businesses and organisations including Viva Energy, Geelong Ports, Godfrey Hirst, Deakin University, The Gordon, Barwon Water, Corangamite Catchment Management Authority and the Wadawurrung Traditional Owners Aboriginal Corporation; and
May 2021 - Sustainability Advisory Committee workshop.
The following themes were identified from the engagement feedback:
Leadership, advocacy and support – participants expressed a desire for the City to take a proactive stance to help drive collective action, through public commitment and advocacy at the highest levels;
Coordination, collaboration and governance - there was a strong desire for the City to facilitate a collaborative and integrated approach across the region;
Raising awareness - participants noted that many people do not feel individually affected by climate change. Consequently, raising awareness of the issues and impacts is critical;
Utilising and building regional capacity - participants noted that the region has an impressive track record in climate action and has access to an extensive pool of community knowledge and skills;
Embedding climate action in decision making - participants emphasised the need for embedding climate emergency action formally in all strategic documents and decisions; and
Funding and resourcing – participants noted that long-term funding commitments are needed to help provide certainty and a signal of commitment over the longer term.
The Draft Climate Change Response Plan recognises the importance of equity, access and inclusion as a key priority area contributing to the long-term sustainability of our community.
Actions contained within the Draft Plan will address and improve social equity including reducing climate change impacts and contributing to access to affordable, clean energy.
The Draft Plan will provide direction when preparing updated and/or new Council policies and strategies.
This report aligns with Our Community Plan 2021-2025 strategic priority, Sustainable growth and environment.
This report aligns with the Community led 30 year Vision, “Greater Geelong A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions; and
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The delivery of the actions within the Draft Climate Change Response Plan will minimise risks to the environment, human health and infrastructure assets. Alignment and implementation of key areas of the Draft Our Community Plan 2021-25 will also assist the City to deliver on its commitments and manage risk.
The implementation of the draft Climate Change Response Plan is supported by the Sustainability Framework and Environment Strategy 2020-2030. The Draft Plan provides a roadmap for the City to support the region to reduce emissions, minimise climate change impacts and facilitate new opportunities and partnerships with community in relation to the global climate emergency.
Draft Climate Change Response Plan [2.6.1 - 38 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To adopt the Rabbit Control Plan 2021-2026 (Attachment 1).
Rabbits are Australia’s most serious herbivore vertebrate pest. Rabbits degrade ecosystem quality and damage recreational infrastructure.
The Catchment and Land Protection Act 1994 requires all landowners and land managers to take reasonable steps to prevent the spread of rabbits and, as far as possible, eradicate them.
The City receives many queries from the community about rabbits and how they are being controlled. Although most community enquires received by the City want us to do more rabbit control, there are also varied and conflicting community views on what actions the City should take to control rabbits.
A draft Rabbit Control Plan was endorsed by Council for public comment on 30 June 2020. The engagement report (Attachment 2) outlines the results of this third and final phase of community engagement that informed the content of the final Rabbit Control Plan 2021-2026 (the Plan).
The Plan considers:
pest animal legislation and our responsibilities as a land manager;
industry best-practice information and advice sourced from experts including the Victorian Rabbit Action Network, the Centre for Invasive Species Solutions and Agriculture Victoria;
the views of the community, Landcare groups, the City’s Rural Peri-Urban Advisory Committee and stakeholders; and
our role in supporting the rural community to address land management issues.
The Plan describes the impacts that rabbits are having in the Greater Geelong region, identifies rabbit prone locations, priority areas for control, outlines our rabbit control commitments and our vision, goals and actions for the next five years. It also sets out a methodology for effective rabbit control utilising an integrated approach and how we will collaborate with stakeholders and the community to reduce rabbit impacts.
The results of the final phase of consultation showed strong community and stakeholder support for the Plan. While many people commended the Plan, there were a small number who either questioned the Plan’s goals or objected to some of the proposed control methods.
Councillor Mason moved, Councillor Moloney seconded -
That Council adopt the Rabbit Control Plan 2021-2026.
Carried.
The development and implementation of the Plan will be funded from the City’s existing reserve management budget. It is anticipated the Plan will also assist the City in its applications for external funding opportunities. The City’s annual rabbit control expenditure has been $160,000 per annum for the last two financial years (2019-20, 2020-21).
The City completed 3 phases of community consultation in developing the Plan.
Below is a summary of each of the 3 consultation phases.
Phase one was conducted in December 2018 and January 2019. Comments were received from 16 participants via a community workshop and a community feedback form. The feedback form was distributed in partnership with the Bellarine Catchment Network and the Geelong Landcare Network.
Phase two occurred in August to October 2019. Comments were received from 90 participants via three workshops and a survey. Three open-house style community workshops (Leopold, Lara and Geelong) where held and 72 responses were received via the online survey on our ‘Have Your Say’ web page. A printed copy of the survey was also available on request. The views of the Rural Peri-Urban Advisory Committee were also sought.
The final consultation phase occurred in July to August 2020. During this time, stakeholders, interested groups and the community were invited to comment on the draft Rabbit Control Plan. Comments were received via online surveys on the City’s “Have your Say” website or through written submissions. In total, 51 respondents provided feedback via the online survey, (42 complete and 9 partially complete). We also received submissions from 17 stakeholder and community groups and 3 community members. The main changes to the Plan following the final phase of consultation are:
Goal 1 – changed to clarify our commitment to integrated rabbit control;
Pindone use – included more information on how we manage the risks involved;
Immunocontraception (and other non-lethal control technologies) – stated that we will investigate further research opportunities;
Biocontrol agents – clarified our role in release events;
Native vegetation (and other constraints) – provided more information about what we do when native vegetation is present and why;
Controlling other pest animals – stated that controlling other pest animals will be considered during the review of the Plan in 2026;
Size of the target areas – reduced the size of two of the four target areas to ensure we concentrate our efforts where they are needed most; and
Timing of the Plan – extended to 2026.
The implementation of the Plan will encourage and support connections between and within communities in relation to rabbit control and environmental restoration projects.
The Catchment and Land Protection Act 1994 requires all landowners/land managers to take reasonable steps to prevent the spread of rabbits and, as far as possible, eradicate them.
Rabbits are a “key threatening process” to protected native flora, fauna and vegetation communities under the Federal Environmental Protection and Biodiversity Conservation Act 1999 and the Victorian Flora and Fauna Guarantee Act 1988.
Other relevant legislation and policies are listed on page 10 of the Plan.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are a range of risks associated with undertaking rabbit control. These include occupational health and safety risks in relation to working with chemicals and machinery, as well as risks to public safety, wildlife, cultural heritage, native vegetation, soils and the City’s reputation. Controls must be put in place that effectively mitigate these risks prior to works commencing at a site.
The Plan states that for all rabbit control activities, we will identify processes and control measures before we start work. Our goal is to be a leader when it comes to managing safety and risk. Risks will be addressed by applying a variety of management tools including; risk assessments, site hazard identifications, risk registers, risk management plans and hazard maps, safe work method statements, safe operating procedures and contractor safety checklists.
The implementation of the Plan will reduce rabbit numbers across the municipality, which will help to protect and enhance our region’s environment and amenity.
Rabbit Control Plan 2021-2026 [2.7.1 - 24 pages]
Rabbit Control Plan 2021 2026 Engagement Plan [2.7.2]
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
For Council to adopt the Terms of Reference for the Rural and Peri Urban Advisory Committee (Committee) - Attachment 1.
Council established the Committee in February 2018 to provide advice to Council on matters relating to the rural and peri urban community. The Committee consisted of five independent members, representatives from the G21 Councils, Agriculture Victoria and City of Greater Geelong officers.
The objective of the Committee is to consider and provide advice to Council on matters relevant to rural and peri-urban constituents including transition strategies for saleyards services, rural and peri-urban agricultural, environmental management practices and biosecurity strategies.
The Terms of Reference for the Committee have been reviewed and updated to reflect the changes in the Local Government Act 2020 and learnings from the operations of the Committee.
In accordance with the Terms of Reference the Chief Executive Officer will appoint the five independent members and relevant Council officers to the Committee. Invitations have also been extended for representation from other G21 Councils and Agriculture Victoria.
The independent representation bring experience in biosecurity, farm management, livestock production, agriculture, environmental and land management, along with extensive networks and links to industry supporting the objectives of the Committee.
Councillor Mason moved, Councillor Moloney seconded -
That Council adopt the revised Terms of Reference (Attachment 1) for the Rural and Peri Urban Advisory Committee.
Carried.
There are no financial implications arising from this report.
The independent members to the Committee will be appointed following the completion of an expression of interest process advertised to the community and relevant stakeholders.
The Committee will enhance engagement on matters affecting Council’s rural and peri-urban community.
The Committee will allow consideration of social equity issues that affect Council’s rural and peri-urban constituents.
The inclusion of external members on the Committee supports the transparency of the Committee. The recruitment process was open to anyone, whilst requiring experience in the objectives of the Committee.
Formation of the Committee is compliant with the Local Government Act 2020 as well as Council’s policies and procedures relating to the establishment of advisory committees.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no known risks arising from this report.
There are no direct environmental implications arising from this report.
Committee terms of reference Rural and Peri Urban Advisory Committee [0LR2] [2.8.1 - 9 pages]
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To consider submissions to Planning Scheme Amendment C422ggee and recommend all the submissions be referred to an Independent Planning Panel.
Under threat of demolition, the City sought the Minister for Planning to apply an interim heritage overlay to the site whilst an amendment to include the site in a permanent heritage overlay was prepared.
On 18 September 2020 the City’s delegate resolved to prepare and exhibit Amendment C422ggee.
The Amendment proposes to apply the heritage overlay on a permanent basis. The area proposed to be included in the heritage overlay is shown in Attachment 1.
Exhibition of Amendment C422ggee took place between 11 February and 15 March 2021. Notices were sent to 34 landowners and occupiers and appeared in local newspapers. The Amendment documentation was made available on the Geelong Australia website.
Thirty-six submissions were received. One (1) submission notes the Amendment but makes no comment. Three (3) submissions are from the affected landowners and do not support the Amendment. One submission from the Wadawurrung provided no comment on the Amendment. The balance of 33 submissions are from residents/community, including the National Trust, and these support the Amendment whilst seeking some changes to the proposed Design Guidelines to be incorporated into the Planning Scheme.
Key issues in the submissions can be summarised as: (1) Is a permanent heritage overlay warranted?; (2) Building condition; (3) Future development and use of the site; (4) Future access and traffic impacts; (5) changes to the Design Guidelines Incorporated Document; (6) Consultation; and (7) Financial impact of the heritage overlay.
In accordance with the Planning and Environment Act 1987 Council must now either: change the Amendment in the manner requested by the submitters; refer the submissions to an Independent Planning Panel; or abandon the Amendment.
The City has considered the submissions and recommend continued support for applying the heritage overlay to 12-16 Kinsmead Street, Waurn Ponds on a permanent basis.
As all submissions can’t be resolved, it is recommended that all submission be referred to an Independent Panel appointed by the Minister for Planning.
Councillor Grzybek moved, Councillor Harwood seconded -
That Council having considered all submissions to Amendment C422ggee to the Greater Geelong Planning Scheme:
Request the Minister for Planning to appoint an Independent Panel under Part 8 of the Planning and Environment Act 1987;
Refer all submissions to the Panel; and
Officers submit to the Panel its response to the submissions generally as outlined in this report.
Carried.
There are no financial implications to Council beyond the costs associated with a planning scheme amendment.
The Amendment was placed on exhibition between 11 February and 15 March 2021. The submission period was extended until 26 March for the affected landowners.
Exhibition of the Amendment was conducted in accordance with the Planning and Environment Act 1987.
The City met with the owners on site on 9 March 2021. Further discussions have been held with the owners post receipt of the structural engineering assessment.
In accordance with Clause 4(2) of Ministerial Direction No. 15 a pre-set panel hearing dates was set for June. This has been deferred to allow time to undertake the structural assessment. A new panel hearing date will be established with Planning Panels Victoria.
Planning Panels Victoria will notify all submitters of the Panel dates and invite requests to be heard at the hearing.
The Amendment will have positive social effects through the protection of this place in the Planning Scheme. This will benefit the community by:
Adding to the understanding of Greater Geelong’s rich cultural history;
Recognising and realising the positive contribution that culturally significant places made to the City of Greater Geelong; and
Heritage buildings providing a link to the past and giving us a sense of place, who we are – our cultural identity. Protecting our heritage helps to ensure that this identity and sense of place may be appreciated for present and future generations.
The Amendment will result in a good planning outcome ensuring the preservation of a locally significant heritage place.
The Amendment will achieve the objectives of the State Planning Policy Framework at Clause 15.03-1 (Heritage conservation) by ensuring the conservation of a place of heritage significance.
The Amendment will achieve the objectives of the Local Planning Policy Framework (LPPF) including Clause 21.06-5 Heritage and Identity includes an objective “to conserve and enhance individual places and areas of pre and post contact cultural heritage significance” with relevant strategies.
Clause 22.09 Cultural Heritage is a local policy that applies to all properties affected by a Heritage Overlay and will guide decision making on the subject site included in the Heritage Overlay. This Amendment will help achieve the Council cultural heritage objectives and implement the strategies identified in Clause 22.09.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Deferral or delay in proceeding to a panel hearing is likely to cause uncertainty for the landowners and will impact on the timeframe to complete this Amendment before the interim heritage overlay expires on 31 December 2021.
The proposed Amendment will not have any adverse effects on the environment.
Proposed heritage area overlay [2.9.1 - 2 pages]
Report on Submissions [2.9.2 - 11 pages]
Summary of Submissions and City response [2.9.3 - 23 pages]
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To seek Council support for a submission to be made to the C414ggee Former Fyansford Cement Works Railway Line Advisory Committee for the site at 67B and 67C McCurdy Road, Herne Hill.
VicTrack has requested the Minister for Planning to change the planning scheme by rezoning the land at 67B & 67C McCurdy Road, Herne Hill to facilitate the sale of part of the former Fyansford cement works railway line which was determined to be surplus to operational requirements and declared surplus on 27 September 2018.
The Amendment seeks to rezone the site from Public Use Zone 4 – Transport to Neighbourhood Residential Zone – Schedule 8, apply the Environmental Audit Overlay and the Design and Development Overlay – Schedule 14 to the land.
The Minister has referred Amendment C414ggee to the Government Land Advisory Committee, with submissions to be considered by the Advisory Committee. The Committee will provide independent advice to the Minister on relevant planning matters associated with the proposed rezoning and application of overlays. The City is not the planning authority for this Amendment.
The proposal is on public exhibition from 28 June to 6 August 2021. The City can make a formal submission about the Amendment within this time period following resolution of this report. An Advisory Committee hearing is scheduled in the week commencing 4 October 2021.
The site is a linear piece of land located on the eastern side of McCurdy Road, between Fraser Street to the south and extends towards Itkenston Street to the north. It is adjacent to Kevin Kirby Reserve in Herne Hill (see map in Attachment 2). The proposed Amendment is shown in Attachment 3.
A submission will be drafted, which generally supports the rezoning subject to future development issues being addressed including:
Connections and access between the Gabrielle Blyth Memorial Walk and the subject land;
Formalising the Walk alignment at the southern end near Hyland Street;
Development interface to the Gabrielle Blyth Memorial Walk;
Stormwater management measures to ensure the subject land integrates with the existing drainage system; and
A potential contribution to social housing.
Subject to Council endorsement, the City will present the issues raised in Attachment 1 of this report to the Advisory Committee Hearing in October 2021.
That Council:
Support in principle the proposed rezoning of surplus former railway land at 67B & 67C McCurdy Road, Herne Hill, subject to several matters being addressed as outlined in Attachment 2 to this report;
Lodge a formal submission generally as outlined in Attachment 1 to this report to the C414ggee Former Fyansford Cement Works Railway Line Advisory Committee; and
Officers appear at the C414ggee Former Fyansford Cement Works Railway Line Advisory Committee public hearing to present Council’s submission.
Councillor Kontelj moved, Councillor Mansfield seconded -
That Council:
Support in principle the proposed rezoning of surplus former railway land at 67B & 67C McCurdy Road, Herne Hill, subject to several matters being addressed as outlined in Attachment 1 to this report, in particular maintaining public access and the continuation of the Gabrielle Blyth Memorial Walk access to the Kevin Kirby Reserve;
Lodge a formal submission generally as outlined in Attachment 1 to this report to the C414ggee Former Fyansford Cement Works Railway Line Advisory Committee; and
Officers appear at the C414ggee Former Fyansford Cement Works Railway Line Advisory Committee public hearing to present Council’s submission.
Carried.
There are no financial implications to Council as a result of this report.
This is a State Government process and a public exhibition period inviting submissions is being conducted from 28 June to close of business 6 August 2021. The City can make a formal submission about the Amendment within this time period following resolution of this report.
An Advisory Committee hearing is scheduled in the week commencing 4 October 2021.
The amendment supports the provision of housing growth and offers an opportunity for housing diversity within an existing urban area with potential for a social housing contribution.
The application of the DDO14 will ensure that the future development of the land will satisfactorily consider the sharing of views to regional landscape features.
The Amendment does not include any development control or guidance for protecting the interface with and the integrity of the Gabrielle Blyth Memorial Walk. Key concerns include ensuring that there is no access over the Walk in the northern end of the development site and the need to formalise the ultimate path alignment in the southern end and access to Hyland Street.
The Municipal Strategic Statement (MSS) at clause 21.06-2 has the objective to contained growth within identified locations across the municipality, to be achieved in part by the strategy of directing the majority of future housing needs to urban Geelong including through urban infill.
The MSS at clause 21.06-5 has the objective to facilitate infill development to increase its housing supply contribution to 50 percent by 2047. A key strategy to achieve this is to provide for incremental change in the Neighbourhood Residential Zone (schedule 8).
Further, the MSS seeks to ensure housing diversity is achieved in established communities through the implementation of the Housing Diversity Strategy and the delivery of a broad range of lot sizes and housing types (Clause 21.06-3).
The amendment supports these objectives by providing additional residential land within the existing urban extent of Geelong. The surplus land is of a size to enable a range of development typologies that can respond to the character of the surrounding area.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The summary of the City’s position in Attachment 1 highlights the potential risks/issues associated with future development along the adjoining Gabrielle Blyth Memorial Walk.
The land may be of potential contamination risk and therefore the application of Environmental Audit Overlay will ensure land contamination measures are satisfactorily addressed prior to the use of the land for a sensitive purpose.
Proposed submission to C414GGEE proposed amendment [2.10.1 - 7 pages]
Proposed amendment subject area [2.10.2 - 1 page]
Proposed Planning Scheme Amendment [2.10.3 - 4 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek approval to name an unnamed sealed laneway in Belmont to Bechervaise Lane, Belmont.
Submissions were received during the advertising period of the proposed naming of Inspiration Lane requesting a laneway be named in honour of Mr Bechervaise.
There are 62 properties that have rear access off this laneway.
Mr John Bechervaise resided at 185 Roslyn Road, Belmont which is in close proximity to this laneway, and other laneway’s named in honour of explorers.
Mr Bechervaise was an Australian writer, photographer, artist and Antarctic explorer.
Letters and surveys have been sent to 62 affected property owners and residents advising them of the proposed name for the unnamed laneway.
Fifteen survey responses were received from property owners and residents, with thirteen in favour and two against. These are summarised as follows:
Ten survey responses were in favour of naming the laneway “Bechervaise Lane”;
One property owner preferred to name laneway “The Lane”. This name, as per the Naming Rules, is unable to be used due to “The” being a prefix;
One property owner requested Reynolds Lane as it is an extension of Reynolds Road. This name is unable to be used as it would be classed as duplication within the Naming Rules;
Fifty affected property owners did not respond to the survey with a nonresponse deemed in favour of renaming as per The Naming Rules; and
Three further submissions, in favour of the proposed naming were received from non-affected property owners.
An indigenous name was not chosen for this naming due to the historical significance of Mr Bechervaise residing in close proximity, and the current theme of road names in this area.
Geographic Names Victoria require a formal proposal to name the unnamed laneway and be approved by council prior to gazettal and registration.
Councillor Nelson moved, Councillor Harwood seconded -
That Council:
Approve the naming of the unnamed laneway to Bechervaise Lane, Belmont; and
Note that once approved the naming will be submitted to the Office of Geographical Names for official registration.
Carried.
The approximate cost to the City is $690. This includes signage, notification to adjoining property owners and residents and notification to authorities.
Correspondence including a survey were sent to affected and adjoining property owners and residents.
An advertisement was placed in City News of the Geelong Advertiser on 1 May 2021.
Details were placed in the “Have Your Say” section of the Geelong Australia website open for a 30-day submission period.
The City has a responsibility to the community to ensure that all properties can be identified in a clear and logical manner for emergency services and visitors to the area.
The Local Government Act 1989 - schedule 10, The Geographical Place Names Act 1998 and the Naming Rules for Places in Victoria have been followed and met.
The City is required to use the Naming Rules for Places in Victoria when naming roads, features and localities. The rules outline the consultation process for naming, renaming or changing the boundaries of roads, features and localities in Victoria. The naming rules allow for members of the community to develop and make a naming proposal to the City.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
People feel safe wherever they are.
No officer involved in the preparation of this report declared a general or material conflict of interest.
In an emergency, the City’s proposal to name this laneway will minimise the risk of emergency services being able to locate the emergency in a timely manner.
Failure to name this laneway may cause a risk to public safety.
There are no environmental implications arising from this report.
Proposed Laneway Locality Plan [2.11.1 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To award Contract C2100076 for the Leisurelink 50m Pool Renewal – Construction to AW Nicholson Pty Ltd (ABN 14 118 404 381).
In 2010 the Leisurelink facility in Waurn Ponds opened. The facility included a 50-metre pool constructed from a shell that was originally installed at Melbourne's Rod Laver Arena for the 2007 FINA World Aquatics Championships. Recent reports have identified that the pool shell is reaching the end of its useable life and now must be replaced.
The works will demolish the existing pool and replace with a tiled concrete pool.
The Procurement Services unit administered an open tender process on behalf of Capital Projects for the reconstruction of the 50-metre swimming pool at Leisurelink, upgrade to the slide, winter garden pumps and water supply.
The submissions were evaluated in accordance with the processes detailed in the City’s ‘Procurement and Contracts Manual’.
Based on the tenderers project experience, expertise, value for money and project risks the Tender Evaluation Panel (TEP) recommend that AW Nicholson Pty Ltd be awarded the contract for the provision of these works.
Subject to Council awarding the Contract, the project will commence 2 August 2021.
The lump sum price for the delivery of the project is $4,708,099 excluding GST.
Councillor Nelson moved, Councillor Harwood seconded -
That Council:
Award Contract C2100076 to AW Nicholson Pty Ltd for the Leisurelink 50m Pool Renewal Construction (ABN 14 118 404 381) for the tendered lump sum price of $4,708,099.00 excluding GST; and
Authorise the Chief Executive Officer to execute Contract No. C2100076 and any other documents required by or to give effect to the terms of the Contract on behalf of Council.
Carried.
The project has come in within the allocated budget.
The project is being fully funded by the City of Greater Geelong.
No community engagement was held for this project as the works are being completed due to safety issues with the current pool.
Communication with the public has commenced to let the users know the pool, slides and winter garden will be closed for the duration of works.
The Kardinia outside swimming pool will be open for longer than usual to accommodate the needs of the public during these works.
As per the aquatic facility strategy the replacement of the pool will ensure equitable access to aquatic facilities across the municipality is continued.
This tender was advertised in accordance with the requirements of section 186 of the Local Government Act 1989 and the tender process has been conducted in accordance with the City’s Procurement Policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The tender evaluation process involved the assessment of Work, Health and Safety policies, procedures and risk assessment documents.
Any environmental implications associated with this contract will arise from the execution of the works. It is considered that these are the responsibility of the contractor and will be managed through the contract documentation.
Contract C2100076 Leisurelink 50m Pool Renewal Construction.
The City issued an open tender T2100076, closing 2pm Wednesday 2 June 2021, seeking to appoint a suitably qualified and experienced contractor to undertake works associated with the Leisurelink 50m Pool Renewal Construction project.
Table 1 Invitations to Tender
Medium |
Date Advertised |
|---|---|
Geelong Advertiser |
Saturday 1 May 2021 |
eProcure |
Saturday 1 May 2021 |
The Tender Evaluation Panel comprised the following staff and external advisors:
Table 2 Tender Evaluation Panel
Position Title |
Panel role |
|---|---|
Procurement Services Officer |
Chair |
Manager Capital Works |
Member |
Project Manager, Capital Works |
Member |
Facilities Operations Coordinator, Leisure & Recreation Services |
Member |
External Probity Advisor |
Advice |
Quantity Surveyor |
Advice |
Project Architect |
Advice |
Project Architect |
Advice |
Tenderers had to meet the following mandatory criteria:
Attend mandatory site briefing;
Must have completed a similar aquatic project within the past 3 years; and
Must have completed a project with a value over $5 million in the past 5 years.
Table 3 Tender Submissions Received
Tender |
Conforming tender |
|
|---|---|---|
A |
A W Nicholson Pty Ltd |
Yes |
B |
Tender B |
Yes |
C |
Tender C |
No |
D |
Tender D |
No |
The Evaluation Panel used the following qualitative criteria (in order of weighting) to assess the submissions:
Table 4 Comparative Criteria Weighting
Comparative Criteria |
Weighting % |
|---|---|
Economic & Local Content contribution (mandatory) |
10% |
Organisation Capability and Experience |
20% |
Proposed Team Experience |
20% |
OHS and Risk Management |
20% |
Quality Management |
5% |
Methodology and Project Plan |
25% |
The tender was evaluated by the evaluation panel in a two staged process:
Qualitative assessment of a weighted score totalling 100%; and
Evaluation of price against weighted score:
VFM = Tendered Price ÷ Weighted Score (lowest VFM Score = preferred supplier).
Table 5 Tender Evaluation Scores
Rank |
|
Score |
|---|---|---|
2 |
A W Nicholson Pty Ltd |
61.88 |
1 |
Tender B |
74.88 |
|
Tender C |
0 Non-Compliant |
|
Tender D |
0 Non-Compliant |
Table 6 Tender Value for Money Scores
Rank |
|
Score |
|---|---|---|
2 |
A W Nicholson Pty Ltd |
$76,084 |
1 |
Tender B |
$76,050 |
A number of clarifications were sought from both A W Nicholson and Tender B regarding confirmation of timeframes, contractors, suppliers and costs.
The submission from A W Nicholson Pty Ltd allows for the winter garden to be open to the public by the September school holidays.
The submission from A W Nicholson Pty Ltd allows for the 50m Pool to be open mid- 2022.
The submission from A W Nicholson Pty Ltd agrees to comply with the terms and conditions of the Contract supplied by the City with only minor changes to dates requested.
The submission from A W Nicholson confirmed acceptably experienced sub-contractors.
The submission from A W Nicholson confirmed the tendered price under the allocated budget.
Tender B, while having a higher qualitative score, and slightly higher Value for Money score were not able to confirm the ability to meet the City’s required timelines and while being a very experienced and qualified company the risks associated with the delayed construction completion dates, coupled with the higher price led the Tender Evaluation Panel to recommend A W Nicholson for this project.
A Probity Report was sought and provided by RSM Australia Pty Ltd. No probity issues were identified.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To award Contract C2100079: Infringement Administration to DCA Technologies Pty Ltd (ABN 73 075 154 755).
The current contract is due to expire on 31 July 2021.
To facilitate the provision of infringement administration services, Procurement Services undertook an open (public) tender on behalf of Health and Local Laws.
The annual budget allocated for this contract is $450,000.00 (ex. GST).
Procurement Services managed an open tender process seeking to appoint a suitably qualified and experienced vendors to provide infringement administration services.
The submissions were evaluated in accordance with the processes detailed in the City’s ‘Procurement and Contracts Manual’.
Based on the tenderer’s experience, expertise and value for money, the Tender Evaluation Panel (TEP) recommend that DCA Technologies Pty Ltd (ABN 73 075 154 755) be awarded the contract for the provision of the above services.
Subject to awarding the contract, the contract will commence on 1 August 2020, for an initial 3-year term, with the option of 2 x 1-year extensions as sole discretion of the City.
The estimated cost across the maximum 5-year term of the contract for the delivery of the services is $2,250,000.00 (excl. GST).
Councillor Sullivan moved, Councillor Nelson seconded -
That Council:
Award Contract C2100079: Infringement Administration to DCA Technologies Pty Ltd (ABN 73 075 154 755) on a tendered schedule of rates basis (excl. GST); and
Authorise the Chief Executive Officer to execute Contract No. C2100079 and any other documents required by or to give effect to the terms of the Contract on behalf of Council.
Carried.
The current budget allocation for infringement administration services is estimated at $450,000 per annum (ex-GST).
No community engagement was undertaken.
The recommended tenderer provides the option for a customer to undertake a payment plan conducive to their financial situation and provides options regarding access to the National Relay Service for customers if required.
This tender was publicly tendered in accordance with the requirements of section 186 of the Local Government Act 1989 and the tender process has been conducted in accordance with Council’s Procurement Policy.
Confidential information contained in this Council Report will be managed in accordance with section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
People feel safe wherever they are.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The tender evaluation process involved the assessment of Work, Health and Safety policies, procedures and risk assessment documents. Any other risks associated with the acceptance of this tender will be managed through the contract conditions.
Any environmental implications associated with this contract provision are the responsibility of the Contractor and will be managed through the contract documentation.
Contract C2100079 Infringement Administration.
The City issued Tender T2100079, closing 2:00pm Wednesday 2 June 2021, seeking to appoint a vendor to provide infringement administration services to the City.
Table 1 Invitations to Tender
Medium |
Date Advertised |
|---|---|
Geelong Advertiser |
Saturday 1 May 2021 |
City of Greater Geelong website - eProcure |
Saturday 1 May 2021 |
The Tender Evaluation Panel (TEP) comprised the following staff:
Table 2 Tender Evaluation Panel
Position Title |
Panel role |
|---|---|
Senior Procurement Specialist |
Chair |
Manager Health & Local Laws |
Member |
Coordinator Amenity Protection |
Member |
Finance Business Partner |
Member |
At tender close the City received 1 tender submission:
Table 3 Tender Submissions Received
Tender |
Conforming tender |
|
|---|---|---|
A |
DCA Technologies Pty Ltd |
Yes |
The TEP used the following qualitative criteria (in order of weighting) to assess the submissions:
Table 4 Comparative Criteria Weighting
Comparative Criteria |
Weighting % |
|---|---|
Relevant Experience |
30 |
Implementation / Delivery Capability |
30 |
Economic & Local Content contribution |
10 |
Clever and Creative (Innovation) |
10 |
Customer service |
10 |
Quality Management |
5 |
Risk Management |
5 |
At the conclusion of the qualitative evaluation the single submission was deemed and capable of providing services to the City.
Table 5 Tender Evaluation Scores
Tender |
Rank |
|
|---|---|---|
A |
DCA Technologies Pty Ltd |
1 |
The proposed contract was negotiated between the City and DCA Technologies Pty Ltd as part of the tender evaluation process and mutual terms agreed to prior to the recommendation to award the contract.
No probity issues were identified.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To provide Council with an update on the Community engagement process and to seek recommendation to undertake market testing to find suitable tenants for the lettable spaces for retail and office uses within the Civic Precinct at 137-149 Mercer Street, Geelong (Wurriki Nyal).
Community engagement was undertaken in accordance with the Council resolution of 27 April 2021, section 223 of the Local Government Act 1989 and the City of Greater Geelong Community Engagement Policy.
There are three retail/commercial spaces (commercial spaces) and one café space (café space) to be constructed at Wurriki Nyal as part of the project:
Space 1 comprises approximately 96m²;
Space 2 comprises approximately 53m²;
Space 3 comprises approximately 25m²; and
Space 4 (Café) comprises approximately 150m².
Within the City office building of Wurriki Nyal, it is proposed that level 2 comprising approximately 2,205m2, may be leased for office accommodation (Office Space) and that the State and Federal Government tenancies may complement the City’s occupation.
The rental value of the spaces is not yet known, and market valuations would be undertaken for each space which would also consider any commercial terms relevant to a proposed lease.
It is anticipated the building will be available for access in April / May 2022 to commence fitout, with the project scheduled for completion by 3 June 2022.
Community engagement was undertaken and no submissions were received.
The City proposes to first test the market and invite submissions seeking responses for the use of these lettable spaces to compliment Wurriki Nyal.
The City may choose to engage agents / brokers with a national / global market presence, to attract and field applications for the commercial spaces, café space and office space.
The commercial and café spaces are proposed to be offered as a vacant shell, which would enable a tenant to undertake the fitout.
It is anticipated long-term leases will be sought, to offset the capital contribution required by the tenants and for security of tenure for the lettable spaces.
Councillor Murrihy moved, Councillor Sullivan seconded -
That Council:
Approve the market testing and search for suitable tenants of lettable spaces within Wurriki Nyal, 137-149 Mercer Street, Geelong 3220, Certificate of Title Volume 11160 Folio 008;
Note the outcome of the section 223 process and the community engagement process; and
Authorise the lease documents to be signed under delegation.
Carried.
Leasing the lettable spaces within Wurriki Nyal will provide financial income to the City and will contribute to the economic benefits within the CBD be activating office space and retail spaces.
Market valuations will be obtained to ensure appropriate commercial terms are included in any leases.
Community engagement was completed in compliance with both the Local Government Act 1989 and Local Government Act 2020, due to the staged repeal of the Local Government Act 1989 provisions and the new Local Government Act 2020 requirements.
This provided an opportunity for the community to provide its feedback to Council on the proposal.
The market testing process for potential tenants and uses of the retail spaces affords further engagement.
There are no adverse social equity issues created by the recommendation to enter leases of the lettable spaces within Wurriki Nyal.
The Council complied with sections 190 and 223, Local Government Act 1989 prior to 1 July 2021 by giving notice of the proposed leases to inform decision making on whether to resolve to lease the lettable spaces.
As at 1 July 2020 section 190 Local Government Act 1989 was repealed and section 223 no longer applies, with section 15 of the Local Government Act 2020 now the sections governing the proposed lease of land.
To comply with this in the transitional period, the City complied with both Acts by giving public notices and engaging in accordance with its Community Engagement Policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Wurriki Nyal development project addressed risk management; however, each lease proposal will be considered as associated risks to ensure they are mitigated or managed.
There are no environmental implications to this proposal, however environmental impacts of the responses received from the market testing process for the retail spaces may be further considered in assessing the submissions.
CIVIC ACCOMMODATION GROUND FLOOR [2.14.1 - 1 page]
CIVIC ACCOMMODATION LEVEL TWO [2.14.2 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 115(4) of the Local Government Act 2020 and Council’s community engagement policy for the intention to enter into a 21-year lease with Telstra Corporation Limited (Telstra) for the site located at Mt Anakie, Crown Allotment 86D, 2392A Ballan Road, Anakie VIC 3213 as shown attached.
Telstra has been in occupation at Mt Anakie pre 1995 when the Greater Geelong City Council was appointed Committee of Management control by the then Minister for Environment and Conservation.
The existing lease with Telstra at Mt Anakie expired 21 February 2021 and is in overholding.
The Telstra leased area is 1,394m2 of land at the top of Mt Anakie. Inside the Leased Area is a brick equipment building and a telecommunication tower, refer to the diagram attached.
To ensure continued tenure and management of the site, it is proposed that a new lease be granted to Telstra, which will comply with Section 17D of the Crown Land (Reserves) Act 1978.
In line with State Government policy and the Crown Land (Reserves) Act 1978, a 21-year lease is recommended.
Council must comply with section 115 of the Local Government Act 2020 which requiresthe Council to undertake a community engagement process in accordance with the Council's community engagement policy before entering into the lease.
Councillor Aitken moved, Councillor Grzybek seconded -
That Council:
Approve community engagement be undertaken in accordance with the City’s community engagement policy of the City’s intention to enter into a lease with Telstra Corporation Limited for a maximum term of 21-years for the Leased Area at 2392A Ballan Road, Anakie VIC 3213;
Invite submissions by any person in relation to the proposed lease and that if submissions are received and wish to be heard, convene a Submissions Review Panel to hear and report to Council, on any submissions in relation to the proposed lease; and
Note that a further report will be presented to Council to consider the outcomes of the Submissions Review Panel and/or the proposed lease.
Carried.
If granted, the lease represents an income of $15,000 per annum.
There are no ongoing cost implications to the City in maintaining the site as the lessee will be responsible for maintenance.
Community engagement will be undertaken in accordance with the community engagement policy to consider the proposed lease. This provides an opportunity for the community to provide its feedback to Council on the proposal, to assist in further consideration.
Any person will have an opportunity to make a written submission on the proposed lease. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission.
There are no known social equity issues by the recommendation undertake community engagement for the proposed lease.
Council must comply with section 115 of the Local Government Act 2020 which requires that, as the proposed lease is for a term of greater than 10 years, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal to inform decision making on whether to enter the lease.
As the site proposed to be leased is on Crown land, the lease will be a s17D Crown Land Lease and require the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A leader in developing and adopting technology.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the implementation of the recommendation to undertake community engagement for the lease.
There are no environmental implications to this proposal.
Mobile Network Site [2.15.1 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 115(4) of the Local Government Act 2020 and Council’s community engagement policy for the intention to enter into a lease on a number of Crown land reserves for the purpose of the installation of smart node infrastructure which are listed attached.
The City entered into a ‘Smart City Infrastructure Agreement’ with Ene.Hub Pty Ltd on 6 March 2019 for a period of 20 years, for delivery of a state-funded project for the construction, maintenance and operation of smart node infrastructure on land owned by the City or Crown land where the City is appointed as the Committee of Management.
The City issued a s17D Crown Land Lease with Ene.Hub Pty Ltd commencing 1 June 2019 for a term of 20 years for small areas within the Crown Land reserves occupied by the smart node infrastructure at Geelong Eastern Beach Recreation Reserve and Geelong Eastern Beach Public Park.
A further contract with Ene.Hub was executed in September 2020, which involves installation of additional Smart Nodes which can provide a range of features, including free WIFI and an option for enhanced broadband service for businesses and the public.
The Installation of Smart Nodes will activate the space and future proof the sites for their longevity and use. Smart Nodes will comply with all council and heritage permit requirements.
The additional sites are located on Crown land, where the City is appointed Committee of Management: Western Beach Public Purposes Reserve, Geelong Western Beach Foreshore Reserve, Steampacket Gardens Reserve, Steampacket Place Reserve, Geelong Eastern Beach Public Park, Kardinia Park, Johnstone Park, South Barwon Recreation Reserve, Belmont Common, Bellarine Rail Trail and Austin Park.
To govern the occupation of the sites for the existing smart node infrastructure and the new installations included in the rollout, it is proposed to enter into a new lease for all known required sites.
The new lease will replace the existing lease for a term of 18 years, expiring on 31 May 2039 and include all the reserves identified on the attached list and noted in the recommendation, however the lease will only extend to the areas of land where the infrastructure is installed and provide no exclusive rights over the balance of the reserves.
Council must comply with section 115 of the Local Government Act 2020 which requires that the Council must undertake a community engagement process in accordance with the Council's community engagement policy in respect of the proposal, before entering into the lease.
Councillor Murrihy moved, Councillor Sullivan seconded -
That Council:
Approve community engagement in accordance with section 115(4) of the Local Government Act 2020 and the community engagement policy and invite submissions of its intention to enter into a lease for the existing and additional parts of Crown land reserves being the areas to be encumbered with the smart node infrastructure on the following reserves:
Crown Allotment 18, Section 39, Parish of Corio |
Geelong Waterfront |
Crown Allotment 31, Section 86A, Parish of Corio |
|
Crown Allotment 32, Section 86A, Parish of Corio |
|
Crown Allotment 33, Section 86A, Parish of Corio |
|
Crown Allotment 17, Section 39, Parish of Corio |
|
Crown Allotment 2026, Parish of Corio |
|
Crown Allotment 34, Section 86A, Parish of Corio |
|
Crown Allotment 1, Section 55B, Parish of Corio |
Johnstone Park |
Crown Allotment 11, Section 31B, Parish of Corio |
Kardinia Park |
Crown Allotment 11A and 11B, Section 31B, Parish of Corio |
|
Crown Allotment 1A, Section 4, Parish of Bellarine |
Bellarine Rail Trail |
Crown Allotment 10A, Section A, Parish of Moolap |
|
Crown Allotments 7, 8, 10, 11 Section C, Parish of Corio |
South Barwon Recreation Reserve |
Crown Allotment 2002, Parish of Corio |
|
Crown Allotment 84A, Section 2, Parish of Connewarre |
|
Crown Allotment 2009 Parish of Woornyalook |
Austin Park |
Invite submissions by any person in relation to the proposed lease and that if submissions are received and the submitter wishes to be heard, convene a Submissions Review Panel to hear and report to Council, on any submissions in relation to the proposed lease; and
Note that a further report will be presented to Council to consider the outcomes of the Submissions Review Panel and/or the proposed lease.
Carried.
There are no financial implications of completing the community engagement process for the lease.
Community engagement will be undertaken in accordance with the community engagement policy to consider the proposed lease. This provides an opportunity for the community to provide its feedback to Council on the proposal.
Any person will have an opportunity to make a written submission on the proposed lease. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission.
Providing free WIFI locations and the availability of a high speed internet connection, the infrastructure also enables additional projects to promote digital inclusion and minimise the digital divide, with planning and detailed design underway to determine how this network of Smart Nodes will best serve our community.
Additional sites have been identified for this subsequent rollout of implementation of the Smart City Infrastructure Agreement.
Council must comply with section 115 of the Local Government Act 2020 which requires that, as the proposed lease is for a term of greater than 10 years, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal to inform decision making on whether to enter the lease.
As the sites proposed to be leased are on Crown land, the lease will be a s17D Crown Land Lease and require the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A leader in developing and adopting technology.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the implementation of the recommendation to undertake community engagement for the lease.
There are no notable environmental implications associated with the implementation of the recommendation to undertake community engagement for the lease. The Smart City Infrastructure Agreement will address environmental implications through its implementation.
List of Crown land reserves for Smart Nodes [2.16.1 - 1 page]
Smart Node Locations [2.16.2 - 4 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To provide Council with an update on the Community engagement process and to seek recommendation to undertake market testing to find a suitable tenant for the lease of the café space at 2/240 Pioneer Road, Grovedale 3216.
The Premises includes a lettable area of approximately 80m² which excludes the adjoining common dining area which is available for all patrons.
At the 27 April 2021 Council meeting, the Council resolved to:
Give notice in accordance with section 223 of the Local Government Act 1989 and the City’s Community Engagement Policy of its intention to lease the land at 2/240 Pioneer Road, Grovedale, contained in Certificates of Title Volume 11978 Folio 496, Volume 9499 Folio 304, Volume 9034 Folio 242, Volume 11978 Folio 513;
Appoint a Submissions Review Panel to hear any submission if any person wishes to appear in person or be represented by a person specified in support of a submission; and
Note that a further report will be presented to Council to consider the outcomes of the Submissions Review Panel and/or the proposed lease of the land.
Community engagement was undertaken in accordance with section 223 of the Local Government Act 1989 and the City of Greater Geelong community engagement policy; one submission was received. The submitter did not request to be heard.
The submission supported the ongoing use as a café to provide a gathering point, foster a social atmosphere, include appropriate food and beverage choices for the patronage of the leisure centre and recommended attracting a local operator. A copy of the submission has been provided to the Councillors.
The lettable area is to be offered as a vacant shell, which would enable a tenant to undertake a fitout.
It is anticipated a long-term lease will be sought, to offset the capital contribution required by the tenant and for security of tenure.
Councillor Nelson moved, Councillor Harwood seconded -
That Council:
Approve market testing seeking proposals to lease the café space at 2/240 Pioneer Road, Grovedale 3216 (Leisurelink Kiosk) with submissions to outline the proposed commercial terms and fitout;
Note the outcome of the section 223 process and the community engagement process; and
Authorise the City of Greater Geelong to enter into a lease with the successful party following the completion of the market testing process.
Carried.
There are no financial implications with undertaking the market testing process. This process will be managed by internal officers.
The financial implications of awarding the lease are unknown at this time and will be considered as part of the market testing assessment to ensure the best financial outcome for the asset while considering the best use for the facility.
Community engagement was completed in compliance with both the Local Government Act 1989 and Local Government Act 2020, due to the staged repeal of the Local Government Act 1989 provisions and the new Local Government Act 2020 requirements.
This provided an opportunity for the community to provide its feedback to Council on the proposal to assist in further consideration and one submission was received which has been addressed earlier in this report.
The market testing process will create further engagement.
There are no adverse social equity issues created by the recommendation to give public notice and invite submissions for the proposed lease of the lettable area.
A proposed lease shall consider and align with the City’s Healthy Food Policy.
The Council complied with sections 190 and 223, Local Government Act 1989 prior to 1 July 2021 by giving notice of the proposed lease of the Premises to inform decision making on whether to resolve to lease the Premises.
As at 1 July 2021 Section 190 Local Government Act 1989 were repealed and section 223 no longer applies, with section 115 of the Local Government Act 2020 now the sections governing the proposed lease of land.
To comply with this in the transitional period, the City complied with both Acts by giving public notice and engaging in accordance with its community engagement policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The City will call for well-developed submissions which will include consideration of risks in their proposals.
There are no known environmental implications to this proposal however, this will be further considered in assessing the proposals.
Nil.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To provide Council with an update on the section 223 Local Government Act 1989 and community engagement process and to seek recommendation to undertaken market testing for the sale or lease of 151 Mercer Street, Geelong.
The City purchased the property at 151 Mercer Street, Geelong to enable part of the property to be included in the development of the Civic Precinct (Wurriki Nyal) at 137-149 Mercer Street, Geelong.
The remaining property includes a building which has local heritage significance, and while it had previously been extended, the extensions have been removed and the original footprint building retained.
The remaining building does not serve any operational use for the City under our current service delivery.
The subdivision of 151 Mercer Street is still to be registered which will result in one part to be included within Wurriki Nyal and the balance of the land comprising a land area of 189m2 as shown on the attached locality plan.
At the 27 April 2021 Council meeting, the Council resolved to:
Give notice in accordance with section 223 of the Local Government Act 1989 and the City’s Community Engagement Policy of its intention to sell or lease the land, which is part 151 Mercer Street, Geelong, being Lot 3 of Plan of Subdivision 83401OW (unregistered);
Appoint a Submissions Review Panel to hear any submission if any person wishes to appear in person or be represented by a person specified in support of a submission; and
Note that a further report will be presented to Council to consider the outcomes of the Submissions Review Panel and/or the proposed sale or lease of the land.
The sale or lease proposal at 151 Mercer Street, Geelong was advertised on the City of Greater Geelong Have Your Say webpage from Saturday 15 May 2021 to Friday 11 June 2021 and was also advertised in the City News section of the Geelong Advertiser.
One submission was received and did not request to be heard.
The submission stated “This property, 151 Mercer Street, should not be sold to a private investor, rather it should be maintained by council to respect its history with leaseholds to bring in some income. The building could run like a new community space, including pop-up medical care, a site for private functions or a small cinema space. The Geelong station is nearby, surely this would entice people to visit this part of the city.”
Feedback received supported the City’s desire for the building to remain and honour its heritage value and the opportunity for it to be redeveloped into a use which will complement the precinct. The land and building area may limit the viability for some uses proposed in the submission, however these may be further considered through further exploration of potential suitable uses.
It is proposed that the Council could seek offers for the sale or lease of the property through market testing, with submissions required to outline the proposed uses, development plans, retention or restoration of the heritage fabric and commercial terms.
The market testing responses will be assessed, and these will inform a business case used to determine the preferred option for the property for the Council to consider.
Councillor Kontelj moved, Councillor Mansfield seconded -
That Council:
Resolve that the property at 151 Mercer Street, Geelong being Lot 3 of Plan of Subdivision 83401OW (unregistered) is not required by the City for its services and will be sold or leased;
Approve the market testing and seek proposals to purchase or lease the property, with submissions outlining the proposed uses, development plans, retention or restoration of the heritage fabric and commercial terms;
Note the outcomes of the section 223 and community engagement process;
Approve the preparation of a business case to assess the submissions and recommend the preferred submission; and
Note that Council receive a further report to consider the business case.
Carried.
A real estate agent may be engaged to assist in the marketing and advertising of the market testing process.
An independent valuer will be engaged to assess the valuation of the property for sale or lease terms, in compliance with the Local Government Act 2020 which will have minor costs as part of the process.
Being a heritage building requiring significant works will have a financial impact on any proposal and will form part of the proposal assessment. The financial impact cannot be determined until the proposals are developed as part of the process.
The financial implications of awarding the sale or lease to any preferred submission will be assessed in the business case.
Community engagement was completed in compliance with both the Local Government Act 1989 and Local Government Act 2020, due to the staged repeal of the Local Government Act 1989 provisions and the new Local Government Act 2020 requirements.
This provided an opportunity for the community to provide its feedback to Council on the proposal to assist in further consideration and one submission was received which has been addressed earlier in this report.
The future and opportunities for the site was also raised during design week presentations, with feedback summarised as:
The potential of the building was recognised – that is a blank canvas inside, with an opportunity to open up the rear of the building and use the roof top to unlock a new view of the city;
Any future use should activate and complement the surrounding precinct;
Recognition of the heritage of the building and its links to the City’s automotive and working-class past were also seen as an opportunity to educate visitors and foster civic pride; and
The inclusion of the site’s ‘story’ was important to some attendees.
There are no adverse social equity issues created by the recommendation for the proposed sale or lease of the property at Wurriki Nyal.
The Council complied with sections 189, 190 and 223, Local Government Act 1989 prior to 1 July 2021 by giving notice of the proposed sale or lease of the property to inform decision making on whether to resolve to sell or lease the property.
As at 1 July 2020 Sections 189 and 190 Local Government Act 1989 were repealed and section 223 no longer applies, with section 114 and 115 of the Local Government Act 2020 is now the sections governing the proposed sale of land or lease of land.
To comply with this in the transitional period, the City complied with both Acts by giving public notices and engaging in accordance with its community engagement policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The risk impact of potentially selling or leasing the land has been assessed as part of the overall Wurriki Nyal project.
The suggested market testing process will enable the City to call for well-developed submissions which will include consideration of risks to their proposals.
If the land is determined to be sold or leased following completion of the statutory process, risk assessments will be included in business case in assessing the submissions.
There are no environmental implications to this proposal, however this will be further considered in assessing environmental impacts of the submissions.
Locality Plan [2.18.1 - 1 page]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation from 12 December 2006 of flood affected land at Glenlee, Stages 5 and 6 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting on 12 December 2006.
This revocation will result in another two stages of new lots in Glenlee Estate, one fronting 274-280 Reserve Road, Charlemont and the other fronting 10 Parkes Avenue, Charlemont, being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 274-280 Reserve Road, Charlemont & 10 Parkes Avenue, Charlemont. Prior to subdivision the parent lots were considered liable to flooding. These development sites which are also known as Glenlee, Stages 5 and 6 achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.
Councillor Nelson moved, Councillor Harwood seconded -
That Council revoke the Council designation from 12 December 2006 of flood affected land at Glenlee, Stages 5 and 6 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority and Building Control Commission.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Act 1989, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 1986.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
Current Floodmap Glenlee [2.19.1 - 1 page]
Revised Floodmap Glenlee [2.19.2 - 1 page]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation of 12 December 2006 of flood affected land at Warralily, Stage 102 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.
This revocation will result in another stage of new lots in Warralily Estate fronting 30 Evergreen Street, Armstrong Creek being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 30 Evergreen Street, Armstrong Creek, prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Warralily, Stage 102 achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.
Councillor Harwood moved, Councillor Nelson seconded -
That Council revoke the Council designation of 12 December 2006 of flood affected land at Warralily, Stage 102 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority and Building Control Commission.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Act 1989, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 1986.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
Current Flood Map Warralily Stage 102 [2.20.1 - 1 page]
Revised Flood Map Warralily Stage 102 [2.20.2 - 1 page]
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To remake the Greater Geelong City Council (Council) instrument of delegation to the Chief Executive Officer (CEO), Attachment 1 to take into account changes to legislation.
To adopt the Council to members of Council staff instrument of sub-delegation Attachment 2 in response to changes to the Environment Protection Act 2017 (EPA Act) and Environment Protection Regulations 2021 (the Regulations) which commenced 1 July 2021.
From 1 July 2021 Council’s role as a regulator under the EPA Act and the Regulations include new delegated powers, duties and functions. Instead of explicitly setting out certain council powers in the EPA Act, certain powers are now conferred by Environment Protection Authority through Delegation.
Council can exercise powers directly under the EPA Act and Regulations or under delegation, including the regulation of:
residential noise;
noise from residential construction;
litter and waste, including illegal dumping; and
on-site wastewater management systems (Septics) with a flow rate equal to or less than 5,000 litres per day.
The attached Instruments of Delegation have been prepared based on models provided by Maddocks Lawyers as part of a subscription service to Council.
Councillor Grzybek moved, Councillor Sullivan seconded -
In the exercise of the power conferred by s 11(1)(b) of the Local Government Act 2020 (the LGA Act), Greater Geelong City Council (Council) resolves that:
There be delegated to the person holding the position, or acting in or performing the duties, of Chief Executive Officer the powers, duties and functions set out in the Instrument of Delegation to the Chief Executive Officer (Attachment 1), subject to the conditions and limitations specified in that Instrument;
The instrument comes into force immediately upon the resolution of Council;
The Instrument be signed by the Chief Executive Officer on behalf of Council;
On the coming into force of the instrument all previous delegations to the Chief Executive Officer are revoked; and
The duties and functions set out in the instrument must be performed, and the powers set out in the instruments must be executed, in accordance with any guidelines or policies of Council that it may from time to time adopt.
In the exercise of the powers conferred by s 437(2) of the Environment Protection Act 2017 and the Instrument of Delegation of the Environment Protection Authority under the EPA Act dated 4 June 2021, Greater Geelong City Council (Council) resolves that:
There be delegated to the members of Council staff holding, acting in or performing the duties of the offices or positions referred to in the attached Instrument of Sub-Delegation to members of Council staff, the powers, duties and functions set out in that instrument, subject to the conditions and limitations specified in that Instrument (Attachment 2);
The Instrument comes into force immediately upon the resolution of Council; and
The Instrument be signed by the Chief Executive Officer on behalf of Council.
Carried.
There are no financial implications associated with this report.
The attached Instrument to members of Council staff has been prepared in consultation with relevant Council officers.
There are no social equity issues arising from the subject of this report.
The attached Instruments have been prepared in accordance with the requirements of the Local Government Act 2020 and the Environment Protection Act 2017.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community; and
High-performing Council and organisation.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no high or extreme risks associated with the subject of this report.
There are no environmental implications identified for the subject of this report.
Instrument of Delegation Council to Chief Executive Officer [2.21.1 - 4 pages]
Instrument of Sub Delegation Council to Members of Council Environment Protection [2.21.2 - 6 pages]
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