Council Minutes - Section 2: Reports - 28 September 2021
Contents | Previous Page: Section 1 - Procedural Matters | Next Page: Section 3 - Notice of Motion
Contents | Previous Page: Section 1 - Procedural Matters | Next Page: Section 3 - Notice of Motion
Reports tabled at the Ordinary Meeting of Council on Tuesday date Virtual meeting livestreamed on our website.
Amendment C391ggee Ash Road, Leopold - Consideration of Submissions
Proposed Lease to Royal Geelong Yacht Club Inc Geelong Waterfront and Marina
Proposed Lease for Geelong Resource Recovery Centre, 100 Douro Street North Geelong
Proposed Lease to Ene.Hub Pty Ltd for Smart City Infrastructure
Proposed Road Deviation - 185-235 Portarlington Road Development - Pigdon Street Deviation
Proposed Partial Road Discontinuance and Sale - Abutting 56-58 Wallington Road, Ocean Grove
Proposed Road Discontinuance and Sale - Mina Place, North Geelong
Revoction of Proposed Road Discontinuance and Sale of Laneway Abutting 4 Cleveland Court, Corio
Proposed Partial Road Discontinuance and Sale - Land Abutting 56 Wellington Road, Ocean Grove
Armstrong Stage 46D - Revocation of Flood-Prone Area Designation of New Lots
Armstrong Stage 47B - Revocation of Flood-Prone Area Designation of New Lots
Armstrong Stage 66 - Revocation of Flood-Prone Area Designation of New Lots
Fyansford Stage 2A - Revocation of Flood-Prone Area Designation of New Lots
Deputy Junior Mayor Mackenzie Sinclair provided the meeting with an update of activities in relation to the 2021 Youth Council’s Third Report.
Source: |
Community Life – Connected Communities |
Director: |
Robyn Stevens |
To provide the third report to Council from the Youth Council Advisory Committee 2021, providing advice and input to Council on youth specific issues, consistent with the Terms of Reference (TOR).
Twelve local young people were elected to the City of Greater Geelong Youth Council Advisory Committee (Youth Council), and during their 12-month term will serve as the region's official 'youth voice'.
Aged between 12 and 17, the Youth Council members represent a spread of local towns and suburbs, with three representatives from each of the four Council wards: Bellarine, Brownbill, Kardinia and Windermere.
Youth Council provide advice and updates for Council’s consideration through monthly Youth Council meetings at City Hall, through collaboration with Councillors via the Councillor Connect Mentoring Program (CCMP) and by consulting with young people through various community engagement activities.
Deputy Junior Mayor Mackenzie Sinclair has authored this report and has included Youth Council’s activities, discussions and preliminary work since their induction in January of this year (attached).
The third report provides input and advice on areas of importance for young people. The input and advice presented has a focus on the following areas: COVID-19 and young people, public safety and youth social infrastructure.
Councillor Mansfield moved, Councillor Mason seconded –
That Council note the input and advice in the third report provided by the Youth Council Advisory Committee 2021. |
Carried.
Funding for the Youth Council program and activities has been allocated as part of Council’s annual budget process.
Youth Council has engaged young people in their wards via existing drop-in programs, to validate recommendations and gain required feedback and input.
The Youth Council provides an opportunity for young people to contribute to and be included in civic life.
The activities of the Youth Council comply with the adopted Terms of Reference (TOR).
This report aligns with Our Community Plan 2021-2025 strategic priority: Healthy, caring and inclusive community.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Youth Council provides advice to Council on specific issues relating to young people in our community and does not speak on behalf of the Council or the City. The Terms of Reference guides the Youth Council.
There are no environmental implications arising from the subject of this report.
Youth Council Third Report [2.1.1 - 5 pages]
Source: |
Community Life |
Director: |
Robyn Stevens |
To endorse the Respected, connected and thriving - Positive Ageing Strategy 2021-2047.
In 2016, the City of Greater Geelong joined 44 other Victorian councils by signing a Statement of Support and Partner Endorsement to the World Health Organisation’s Age Friendly Declaration. This significant step demonstrated our commitment to helping Greater Geelong become an even better place to live for people as they age.
Furthering this commitment, the Respected, connected and thriving – Positive Ageing Strategy 2021-47 (attached) will provide the strategic direction to ensure we aim to protect, improve and promote health and wellbeing for older members of our community.
The strategy has been drafted with a long-term view, to align with the timeline for the Clever and Creative community vision. This also acknowledges that people aged 55 and over vary greatly depending on their functional capabilities, needs and preferences. Recognising also that people, as they age, will go through several major life transitions such as retirement, loss of a driver’s licence, loss of a spouse/partner, caring for a loved one and end of life planning.
This strategy represents the opportunity for innovation and extending our role beyond ‘business as usual’. It is an expression of our evolving relationship with local communities, other local organisations and other levels of government.
Feedback from the community engagement period between May and June on the draft strategy supported the three themes, which focus on improving outcomes for people as they age including:
living in safe, welcoming and strongly connected communities;
being respected, supported and encouraged to participate as active citizens; and
having equitable access to places, spaces and services.
The next step is to co-design this action plan with stakeholders and the community as outlined in the 2021-22 Annual Action Plan for Our Community Plan 2021-2025.
Councillor Mansfield moved, Councillor Mason seconded -
That Council:
|
Carried.
Any financial implications will be drawn from within existing budget or grant opportunities sought for specific projects.
The draft Positive Ageing Strategy was made available for community engagement from 26 May until 23 June 2021. There were 112 responses submitted through Have Your Say and three written submissions were received. All feedback has been itemised and addressed in the Engagement Report – Responses and Submissions (attached).
Over 94 per cent of respondents agreed that the strategic objective of the strategy aligned with their vision of positive ageing.
Over 70 per cent agreed that the themes covered all aspects of an age-friendly community. An emphasis on safety, transport and implementation timelines were some aspects respondents felt were missing.
Community feedback resulted in the following changes to the strategy:
Introduction - reference to human rights and social equity principles added.
Theme 1 - added ‘safe’.
Theme 2:
reworded for clarity and to acknowledge the active involvement of older people in shaping their communities;
reworded priority about older employees; and
reworded priority to reflect lifelong.
Added a priority to reflect the importance of arts and culture.
Theme 3 - reworded priority in relation to transport.
The development of the strategy was guided by a Project Control Group comprising membership from the Healthy Communities, Connected Communities and Community Care departments.
The City’s Ageing Well Advisory Committee were consulted on changes to the strategy following community engagement.
This strategy is based on principles of social and health equity and provides an equity lens to the Clever and Creative community vision.
This strategy will contribute to the City’s role in promoting the rights of older people.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community; and
People feel safe wherever they are.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Adopting this strategy has the potential to mitigate against risks associated with not considering our older population in the planning and implementation of services, facilities and infrastructure.
In developing the Positive Ageing Strategy two-year action plan with stakeholders and the community, clear communication of local government’s role will be important as identified in the strategy. Working in partnership to achieve long-term outcomes identified in the strategy will be essential following its adoption.
There are no environmental implications arising from the subject of this report.
Positive Ageing Strategy 2021-2047 - final [2.2.1 - 16 pages]
Positive Ageing Strategy 2021-2047 Engagement Report - Responses and submissions [2.2.2 - 9 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To award Contract C2100059 for the Drysdale Library Project – Construction to A W Nicholson Pty Ltd (ABN 14 118 404 381).
The Drysdale Regional Library is identified as a key Developer Contribution Plan (DCP) infrastructure item to be delivered to service the community of the Drysdale precinct. As part of the DCP Council is required to deliver a Regional Library & Community Hub when the population of the Drysdale precinct is greater than 2,000 residents.
The design phase of the project was awarded to Antarctica Group Pty Ltd in April 2020.
The Procurement Services unit administered an open tender process on behalf of City Works for the construction phase of the Drysdale Library Project.
The submissions were evaluated in accordance with the processes detailed in the City’s ‘Procurement and Contracts Manual’.
Based on the tenderers project experience, expertise, value for money and project risks the Tender Evaluation Panel (TEP) recommend that A W Nicholson Pty Ltd be awarded the contract for the provision of these works.
Subject to Council awarding the Contract, the project will commence 11 November 2021.
The lump sum price for the delivery of the project is $7,592,322.00 excluding GST.
Councillor Mason moved, Councillor Nelson seconded -
That Council:
|
Carried.
The project has come in within the allocated budget.
The project has a $1,000,000.00 Living Libraries Infrastructure Program grant from the State Government.
The rest of the project is funded by the City of Greater Geelong.
Community engagement was undertaken with Geelong Regional Library Corporation, Wadawurrung Traditional Owners Aboriginal Corporation, stakeholders and the local community through the Community Reference Group and the community survey conducted in 2020 to understand the vision and aspirations of the community in relation to the library service which directly informed the library design development.
Two further community information sessions were held in February 2021 to present the plans to the community for comment and feedback before finalising designs.
The Planning Permit was lodged in early 2021 and has subsequently been approved.
This tender was a standard construction project which did not have any opportunities for collaboration.
The Drysdale Library will:
Help create informed communities through the provision of access to local and global information sources;
Provide free and universal access to information technology infrastructure, computer literacy and technology resources;
Provide a welcoming, neutral, community space that is open to all members of the community from all walks of life by connecting individuals, groups and government;
Provide enhanced social amenity for the local Bellarine community and encourage informal recreation activity;
Create safe access and integrated movement through the precinct; and
Include an adult changing places facility.
This tender was advertised in accordance with the requirements of section 186 of the Local Government Act 1989 and the tender process has been conducted in accordance with the City’s Procurement Policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
High-performing council and organisation.
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The tender evaluation process involved the assessment of Work, Health and Safety policies, procedures and risk assessment documents.
Sustainable development principles are at the heart of the design for Drysdale Library.
The project aspires to be a climate resilient development, incorporating low-carbon strategies within all aspects of design, construction, and operation. The project is committed to developing the most sustainable building possible to provide healthy and high-quality spaces for visitors and occupants using carefully considered, resource-efficient building systems and passive design principles.
The project has established a minimum target to achieve an equivalent Green Star 5 Star rating – ‘Australian Best Practice’.
Some of the initiatives included in the project design include:
High energy performance targets including low energy heating and cooling and passive operation and high-performance glazing and insulation;
Onsite rainwater capture and storage and high-performance fittings and fixtures to reduce potable water demand and reduced impact of stormwater runoff;
Design to promote use of walking, cycling and public transport;
Maximised durability and long-term reusability of building materials; and
Protect and enhance biodiversity within the municipality through a sustainable landscape, inclusion of a green roof and an internal building courtyard garden.
Nil.
Contract C2100059: Drysdale Library Project – Construction.
The City issued an open tender T2100059, closing 2pm Friday 9 July 2021, seeking to appoint a suitably qualified and experienced contractor to undertake works associated with the Drysdale Library Construction project.
Table 1 Invitations to Tender
Medium |
Date Advertised |
|---|---|
Geelong Advertiser |
Saturday 5 June 2021 |
eProcure |
Saturday 5 June 2021 |
The Tender Evaluation Panel comprised the following staff and external advisors:
Table 2 Tender Evaluation Panel
Position Title |
Panel role |
|---|---|
Procurement Specialist |
Chair |
Manager Capital Projects |
Member |
Project Manager, Capital Projects |
Member |
Community Infrastructure Planner |
Member |
Quantity Surveyor |
Advice |
Project Architect |
Advice |
Tenders had to meet the following mandatory criteria:
OH&S system – if the tenderers OH&S processes and procedures do not meet a minimum standard determined by the City, the tenderer will not be considered for the contract;
Must attend mandatory site briefing;
Must have completed an equivalent project as the head contractor exceeding $5,000,000 (ex GST) in the past three (3) years; and
Must have completed a project as the head contractor of a 5 Star Green Star (or greater) Design & As-Built (certified as “Design & As-Built” through the Green Building Council Australia) within the last 5 years.
Table 3 Tender Submissions Received
Tender |
Conforming tender |
|
|---|---|---|
A |
A W Nicholson Pty Ltd |
Yes |
B |
Tender B |
Yes |
C |
Tender C |
No |
D |
Tender D |
No |
The Tender Evaluation Panel used the following qualitative criteria (in order of weighting) to assess the submissions:
Table 4 Comparative Criteria Weighting
Comparative Criteria |
Weighting % |
|---|---|
Methodology/plan for performing contract |
40 |
Capability and experience, including past performance |
25 |
Proposed Project Resourcing |
15 |
Economic & Local Content contribution (mandatory) |
10 |
Quality management policy; quality and audit systems |
10 |
The tender was evaluated by the tender evaluation panel in a two staged process:
Qualitative assessment of a weighted score totalling 100%; and
Evaluation of price against weighted score:
VFM = Tendered Price ÷ Weighted Score (lowest VFM Score = preferred supplier).
A W Nicholson Pty Ltd were deemed the best value for money tenderer, demonstrating best value for money for the City, and placing them as the preferred tenderer.
At the conclusion of the evaluation the tenders were ranked in the following order:
Table 5 Tender Evaluation Scores
Tender |
Rank |
|
|---|---|---|
# |
A W Nicholson Pty Ltd |
1 |
# |
Tender B |
2 |
The Tender Evaluation Panel sought clarifications in writing prior to an interview with A W Nicholson Pty Ltd regarding program, methodology, materials and value management.
No probity issues were identified.
Councillor Kontelj declared an indirect financial interest in relation to item 2.4 Draft Procurement Policy in that the business that Councillor Kontelj is a director responds to Council tenders and conducts business with Council, and left the meeting at 7:38pm prior to discussion of the item.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with Council’s community engagement policy for the revised draft Procurement Policy.
The Local Government Act 2020 (Act) at section 108 requires the City to prepare and adopt a Procurement Policy which specifies the principles, processes and procedures applying in respect of the purchase of goods and services by the Council, including for the carrying out of works.
This revised draft Procurement Policy is to come into effect by 1 January 2022.
The draft Procurement Policy has undergone significant changes, to ensure compliance with the new Act and to ensure the procurement processes undertaken by the City are actively monitored and reported on.
The policy includes new thresholds for quotations and tendering, approvals of process decisions such as exemptions, a strong focus on compliance and reporting as well as a renewed focus on collaborative procurement.
The draft Procurement Policy will be supported by a number of additional internal documents, including the creation of the Social Procurement Framework.
The Social Procurement Framework is a key document in supporting the implementation of the Procurement Policy; this document is due to be completed by July 2022.
In the interim, social procurement initiatives will be considered and included in all procurement activities as deemed suitable.
Councillor Aitken moved, Councillor Sullivan seconded -
That Council:
|
Carried.
This policy will set the rules of engagement and process for all of the City’s purchases of goods and services. One of the key principles of the policy is achieving value for money.
Community engagement on the draft Procurement Policy will be undertaken in accordance with the Council’s Community Engagement Policy. Community feedback received will be considered by Councillors prior to the adoption of a revised Procurement Policy.
Social equity and sustainability factors have been considered in the development of the new social procurement framework. The social procurement framework is due to be completed in July 2022.
In the interim, all procurement activities will consider social equity and sustainability as relevant to each purchase.
Supporting the local economy, environmental and other social drivers will remain a key focus of the City through its procurement functions.
The Procurement Policy is being reviewed in accordance sections 108 and 109 of the Act.
Council must review its Procurement Policy at least once during each 4 year term of the Council.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The policy accords with the enterprise risk management framework and applies risk management strategies at all stages of the procurement process.
Environment sustainability factors will be considered in the development of the new social procurement framework which is due to be completed in July 2022.
In the interim, all procurement activities will consider the environmental impacts and opportunities of each procurement and apply criteria as appropriate.
Procurement policy V1 0 200921 D21 414102 [TWD2] [2.4.1 - 14 pages]
Councillor Kontelj re-entered the meeting room at 7:52pm.
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To declare a Special Rates and Charges Scheme for the Ocean Grove Principal Pedestrian Network.
The Ocean Grove Town Centre Urban Design Framework (UDF) adopted by Council in June 2014, recommended that a Principal Pedestrian Network (PPN) be developed to create a network of paths connecting activity centres, sport facilities and schools.
Following extensive community engagement, Council resolved its intention to declare a Special Rates and Charge Scheme (SRC) at its meeting on 23 March 2021. To progress the formal engagement, a public notice and letters were sent to each benefiting property owner, supported by an online information portal.
Following on from the intention to declare decision, formal engagement on the scheme was undertaken in April 2021. Of the 298 submissions received, 57 respondents opted to present to the Submissions Review Panel. All 57 were invited to attend and 11 property owners or their representatives presented at the Panel on 14 July 2021. The minutes of the Submission Review Panel meeting are in Attachment 1.
In response to feedback from submissions, the proposed total footpath network estimated costs have been reduced to $6,530,543, delivering 24.3 kms of new footpaths and shared paths. This is a reduction of 1km due to removal of the Begola Wetlands section.
The revised cost estimate reduces the total SRC portion estimated at $6,063,945 with contributions from private property owners totalling $3,031,972 based on an apportionment of cost of equal share across rateable properties. This excludes properties that have previously contributed to a footpath SRC.
The City’s contributions include $3,031,972 to match the property owners’ contribution, plus $466,597 for shared paths plus $41,494 for City owned properties within the scheme. The City’s total contribution is $3,540,065 representing 54% of the project cost.
That Council:
|
Councillor Sullivan moved, Councillor Grzybek seconded -
That Council defer consideration of the report Ocean Grove Principal Pedestrian Network – Proposed Footpath Construction – Special Charge Scheme 354 – Declaration. |
Carried.
The total project includes 24.3 km of new paths valued at $6,530,543, split as follows (Table 1).
Table 1 - Cost Breakdown - Total Project Costs and Funded by SRC
|
SRC funded |
Funded by the City |
Total project |
|---|---|---|---|
21.1 km of 1.5 metre wide concrete footpaths |
$5,486,205.14 |
$281,052.39* |
$5,567,642.13 |
3.2 km of 2.5 metre wide concrete or gravel ‘shared’ paths |
$577,740.84 |
$185,545.16 |
$962,901.40 |
|
$6,063,945.98 |
$466,597.55 |
$6,530,543.53 |
*(includes a 2.5 wide exposed aggregate footpath in The Avenue commercial area)
The scope of works under the proposed scheme is focused on the delivery of concrete paths including project management, survey, design, supervision and construction noting that:
In accordance with Council’s Special Rates and Charges Policy a standard footpath width of 1.5 metre shall be used as a benchmark for property owner contributions. The additional 1.0m path width to create a 2.5m wide shared path or exposed aggregate path is to be fully funded by the City, valued at $466,597; and
To deliver on the entire PPN as proposed, further network improvement works outside of the scheme are required. These works would establish rest points, wayfinding signage and amenity improvements such as trees and lighting and will be referred to the capital works program and fully funded by the City.
The City’s contribution reflects the wider community benefit and the costs associated with non-rateable properties. In determining the ‘special’ benefit and ‘community’ benefit the following is considered:
Land use and exclusions (i.e. crown land, utilities sites). There are 9,914 rateable properties in the township of Ocean Grove, 6,357 properties are included in the SRC. The properties within the scheme are informally known as ‘old’ Ocean Grove; and
There are 87 properties within the scheme area which are either owned by the City or are public, freehold and exempt properties considered exempt from the scheme. Contributions from these properties of $41,494 are to be funded by the City.
Table 2 - Split of City contributions to project
Project expenditure |
Net budget |
|---|---|
Shared path contribution and exposed aggregate path (upgrades as per policy) |
$466,597.55 |
Community benefit (50% of scheme costs, as per policy) |
$3,031,972.99 |
City owned property charges (public, freehold & exempt properties) |
$41,494.68 |
Maximum levy rounding (minor rounding adjustment on special charges) |
0.00 |
|
$3,540,065.22 |
No funding has been allocated in the 2021-22 budget for the City’s scheme contribution and would be subject to the scheme being declared, resolution of VCAT appeals (if required) and funding submissions referred to future budgets.
The project would not start construction earlier than July 2023 as funding would be sought in the 2023-24 budget for stage 1 construction works. Construction to be complete within five years of commencing.
A dedicated Project Manager would be engaged to administer and manage the project from planning in 2022-23 for the duration of the project, as required.
High priority works have been identified and aligns with the >11km of priority footpath network previously nominated by the Ocean Grove Community Association and used as a scope option in the 2019-20 community engagement.
The timing for recouping special charges can occur any time after the scheme works commence. Given the scale of this project it is proposed to deliver the works in stages, with invoicing to benefitting property owners to occur at the commencement of each stage based on the pathway works in the vicinity of their property:
On completion and finalisation of all works, invoice adjustments will be calculated, and revised notices sent to property owners in accordance with the Local Government Act 1989.
It is recognised that there may be instances when property owners may find themselves in difficult financial circumstances. If the scheme is declared, property owners may approach the City’s Finance Department to arrange a payment schedule which suits their individual circumstances.
In times of emergency, such as the COVID-19 pandemic, the City recognises the significant hardship that can be experienced by members of the community and businesses. The City has a framework for financial relief to individuals and businesses who need assistance from the impacts of the COVID 19 pandemic.
Table 3 - Project phasing and budget plan
Financial Year |
Project Phase |
Project Expenditure |
Scheme Income |
Net Budget |
|---|---|---|---|---|
2021/22 |
Project initiation, Declaration Report |
$0.00 |
$0.00 |
$0.00 |
2022/23 |
Project initiation, planning, design & procurement |
$150,000.00 |
$0.00 |
$150,000.00 |
2023/24 |
Project delivery (Stage 1, works – 11.7 km) |
$3,088,000.00 |
-$1,400,000.00 |
$1,688,000.00 |
2024/25 |
Project delivery (Stage 2, works – 8.0 km) |
$2,271,690.00 |
-$900,000.00 |
$1,371,690.00 |
2025/26 |
Project delivery (Stage 3, works – 4.6 km). |
$1,020,853.53 |
-$731,972.99 |
$288,880.54 |
2026/27 |
Project handover and evaluation / finalisation |
$0.00 |
$0.00 |
$0.00 |
Totals |
$6,530,543.53 |
($3,031,972.99) |
$3,498,570.54 |
|
There have been three formal engagements with the Ocean Grove community to gauge support of the proposed scheme. Feedback from each round of consultation has been used to refine the footpath network and determine the community’s preferred scheme contribution model.
Urban Design Framework Engagement 2014, reported in 2016;
Network Design Community Engagement December 2019 - March 2020 and;
Intention to Declare April - May 2021.
Each of the above consultations considered the benefits of delivering a footpath network in Ocean Grove which are along and south of Thacker Street and Shell Road as shown in Attachment 2 – Plan. Consultation findings are detailed below.
The Urban Design Framework Engagement in 2014 informed the development of the Ocean Grove Principal Pedestrian Network Consultation Findings report delivered in 2016. This engagement confirmed the locations of priority footpaths and the community’s support for which cost sharing model to fund the PPN. Of the 777 responses, the most favoured option (55.8%) was for all property owners to contribute equally. This instigated further planning and design to develop the project and special charge scheme options. The results of the 2016 engagement are shown at Table 3.
Table 4 - 2016 community engagement results of funding option
Funding Option |
Count |
Percent |
|---|---|---|
Option 1 - Business as usual, only property owners adjoining a new footpath should contribute |
144 |
18.5% |
|
Option 2 - A sliding scale, all property owners within a short walk (400m) of a network of new paths should contribute |
199 |
25.6% |
|
Option 3 - Everyone contributes, all property owners in PPN scheme should contribute to a network of new paths |
434 |
55.8% |
|
777 |
The Network Design Community Engagement held between December 2019 and March 2020 further investigated two footpath network options (11.3 km or 22.8 km). Four funding models for these network options were presented to the community.
Survey results showed that 591 respondents (57%) were in favour of the footpath network. Of these, 66% supported the 22.8km network (over the 11.3km network) and 63.8% preferred an equal share funding model. The results are shown in Figure 2 below.
Figure 1 - 2019 community engagement, survey results for funding options (option description in)
A number of footpaths were added to the network as a result of feedback from the engagement. This resulted in the footpath network expanding to 25.3 km.
Council resolved its Intention to Declare a Special Charge Scheme for this project at its meeting on 23 March 2021 which commenced a formal engagement process in accordance with the Local Government Act 1989, Council’s Special Rates and Charges Policy and Community Engagement Guidelines outlined in Attachment 6 – Scheme Process.
A Public Notice was placed in the Geelong Advertiser on 24 April 2021 with a copy sent to all benefitting property owners.
An online information portal was established on the City’s website containing scheme information.
During the 28-day engagement period, the City received 298 submissions and responded to informal enquiries on the apportionment of scheme costs and questions about the pedestrian network.
A letter acknowledging submissions and a summary of response themes were sent to respondents on 9 June 2021.
A Submission Review Panel was held on 14 July 2021, where 57 submitters requested to present to the panel, of which 11 presented their feedback in person. The meeting minutes are included at Attachment 1.
In response to the submissions the proposed network has been modified by removing the 1km Begola Wetlands section as it is not considered to significantly improve pedestrian connections and would impact the environmental values of the wetlands.
Properties that have previously contributed to footpaths under a Special Rates and Charge or Upfront Scheme were removed from this scheme.
Based on consultation feedback it has been determined that a 24.3 km footpath network best meets the needs of the community. This reduces the project costs to $6.53 million, which reduces the contribution per property to $476.95. This is a reduction of $30.05 from the estimate used for Council’s Intention to Declare of $507.
Further correspondence will be sent to all affected property owners following Council’s resolution to declare the SRC scheme and at milestones through planning and delivering the project.
The pedestrian network encourages people to walk because it is appealing, comfortable and uninterrupted. Ocean Grove has a beautiful landscape and a setting that makes it a good place for walking, which will be supported by the expansion of the footpath network and result in users enjoying the benefits of walking such as:
Supports sustainable transport options;
Promotes a healthy and active lifestyle;
Improves safety; and
Improves accessibility to key destinations.
The proposed scheme has been designed to equally distribute the project costs to property owners that receive a special benefit from the scheme.
The scheme has been prepared in accordance with the Special Rate and Charge provisions of the Local Government Act 1989 and Council’s Special Rates and Charges Policy and Community Engagement Guidelines. The policy’s contribution guidelines for footpaths state:
Property owner contributions shall be in accordance with the Benefit Ratio calculation or 50% of the scheme cost, whichever is less; and
A standard footpath width of 1.5 metre shall be used as a benchmark and any width greater than this (i.e. a shared path) is to be funded from sources other than property owners – and will be fully funded by the City.
This project aligns with Our Community Plan 2021-2025:
Healthy, caring and inclusive community; and
Sustainable growth and environment.
This project aligns with the 30-year vision, “Greater Geelong: A Clever and Creative Future” community aspirations:
A destination that attracts local and international visitors;
A fast, reliable and connected transport network;
An inclusive, diverse, healthy and socially connected community;
People feel safe wherever they are; and
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
When making its intention to declare the scheme, Council has incorporated a submission process in accordance with Section 223 of the Local Government Act 1989 and subject to the scheme being referred to VCAT for final determination.
In assessing the risks for delivery, the following have been considered:
As a moderately complex project, an experienced project manager will be engaged to oversee delivery and project governance in line with the City’s Project Management Framework;
While a significant amount of investigation and design work has been completed for community engagement and scheme development purposes, further detailed design is needed to finalise construction documentation, confirm streetscape treatments including trees, blending with existing infrastructure and pedestrian crossings;
To manage works around contractor availability and ideal seasonal construction periods it is not practical for the whole project to be delivered within one construction period and is proposed as stages over multiple years; and
As the construction would not commence for some time and delivered over multiple years, it is expected the construction costs may increase, therefore the cost estimate includes contingency for additional costs.
Existing vegetation and trees will be managed in accordance with the City’s Tree Management Policy and planning permit requirements. The applicable planning scheme provisions are:
Significant Landscape Overlays (SLO 07 and SLO 15);
Vegetation Protection Overlays (VP01 and VP02); and
Clause 52.31 Local Government Projects.
Recycled materials to supplement the use of traditional quarry materials and/or recycled concrete, plastics and other materials will be included in the construction tender specifications.
Detailed design at the commencement of the project will confirm any impact on trees, streetscapes and planning permit requirements, where these amenity aspects can be protected, and the design treatment required as per the City’s Tree Management Policy.
Attachment 1 - Submission Review Panel Meeting Minutes - Ocean Grove Principal Pedestrian Network [2.5.1 - 5 pages]
Attachment 2 - Plan of Scheme Area - Ocean Grove Principal Pedestrian Network [2.5.2 - 1 page]
Attachment 3 - Schedule A Cost Estimates Ocean Grove Principal Pedestrian Network D21 31502 [2.5.3 - 4 pages]
Attachment 4 - Schedule B Benefit Ratio Ocean Grove Principal Pedestrian Network D21 315035 [2.5.4 - 2 pages]
Attachment 5 - Schedule C Property Special Charge Ocean Grove Principal Pedestrian N [8X8V] [2.5.5 - 161 pages]
Attachment 6 - Scheme Process - Ocean Grove Principal Pedestrian Network [2.5.6 - 2 pages]
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To consider the submissions to Planning Scheme Amendment C391ggee and Planning Permit PP-39-2019 and recommend all the submissions be referred to an Independent Planning Panel.
On 8 September 2020 Council resolved to prepare and exhibit Amendment C391ggee.
The Amendment proposes to rezone 5 Farming Zone properties on the eastern side of Ash Road, Leopold, to facilitate subdivision and residential development. The amendment is supported by a Design and Development Overlay to manage subdivision design, connectivity, open space provision and orderly planning. The area proposed to be rezoned is shown in Attachment 1.
A Section 173 Agreement accompanies the rezoning to formalise development contributions and the delivery of local infrastructure for the area.
A concurrent Planning Permit application seeks approval for the multi-lot staged subdivision of 87-101 and 103-127 Ash Road Leopold.
Exhibition of Amendment C391ggee and PP-39-2019 commenced on 27 May and closed on 28 June 2021. Notices were sent to over 260 landowners and occupiers, prescribed Ministers and relevant agencies and authorities. Notice was also published in the local newspapers. The Amendment documentation was made available on the Geelong Australia website.
A total of 29 submissions were received with 13 opposing, 9 supporting and 7 making comments about the amendment and draft planning permit.
Key issues in the submissions can be summarised as: (1) the Amendment will be detrimental to the semi-rural area of Leopold; (2) traffic impact; (3) lack of infrastructure; (4) environmental impact; and (5) integration with the Mollers Lane growth area.
In accordance with the Planning and Environment Act Council must now either: change the Amendment in the manner requested by the submitters, refer the submissions to an Independent Panel or abandon the Amendment.
Council officers have considered the submissions and recommend some changes to the Planning Permit PP-39-2019. Attachment 1 includes the summary of submissions and City Response.
It is recommended that all submissions be referred to an Independent Panel appointed by the Minister for Planning.
Councillor Mason moved, Councillor Grzybek seconded -
That Council, having considered all submissions to Amendment C391ggee to the Greater Geelong Planning Scheme resolves to:
|
Carried.
Road and drainage infrastructure and open space will be provided by the developer. Community infrastructure contributions will be gained through a Section 173 Agreement.
Exhibition and notice of the Amendment was conducted in accordance with the Planning and Environment Act 1987.
Notice was given to a range of authorities and agencies, including the Wadawurrung Traditional Owners.
In accordance with Clause 4(2) of Ministerial Direction No. 15 panel hearing dates were pre-set for this Amendment. With the delay to consideration of the submissions, these will need to be extended to October and November 2021.
Planning Panels Victoria will notify all submitters of the Panel dates and invite requests to be heard at the hearing.
The Amendment has considered social equity needs. The City has entered into negotiations about a social and affordable housing contribution. Development contributions will be allocated to community infrastructure projects within Leopold, most likely being the Estuary Reserve Leopold Modular Pavilion.
There is strong support for the Amendment in the Planning Policy Framework within the Greater Geelong Planning. Clause 21.14 Bellarine Peninsula identifies the subject land for rezoning to the General Residential Zone. This area is one of the key remaining growth areas within the Leopold settlement boundary.
19. The site represents a logical rezoning as it will compete the urban area on the south eastern edge of Leopold with the General Residential Zone 1.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no risks with proceeding with the recommendations of this report.
The Amendment is supported by technical assessments to address stormwater quantity and quality management, native fauna and vegetation, and public open space. This information has informed the outlined development within the draft Design and Development Overlay Schedule 46 (DDO46) and the draft planning permit.
Amendment C 391 ggee Consideration of Submissions - Attachment 1 ( D 21-285353) [2.6.1 - 49 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 115(4) of the Local Government Act 2020 and Council’s community engagement policy for the intention to enter into a lease which will replace existing leases, the new lease will now include the newly built wave attenuator and marina over Crown land as part of the Geelong Waterfront Safe Harbour Precinct Master Plan.
On 28 May 2019 Council endorsed the Geelong Waterfront Safe Harbour Project, including the negotiations for a potential new lease agreement with the Royal Geelong Yacht Club Inc that includes a new seabed area for the wave attenuator and amendments to the existing land and seabed lease in general accordance with the Master Plan.
The existing land lease expires on 30 June 2036 and the existing marina lease expires on 31 December 2041 over the following Crown land reserves: Portion of Allotment 18, Section 39, Township of Geelong (City), Parish of Corio, portion of Allotment 31, Section 86A, Township of Geelong (City), Parish of Corio, portion of Allotment 2036, Parish of Corio, and portion of Allotment 2026, Township of Geelong (City), Parish of Corio, contained in Certificate of Title Volume 11727 Folio 939, Certificate of Title Volume 11796 Folio 952, Certificate of Title Volume 11796 Folio 985 and Certificate of Title Volume 11796 Folio 732.
On 4 November 2019, the City entered into a construction licence with the Royal Geelong Yacht Club Inc to commence works to demolish the existing sailing school and construct a wave attenuator after funding was secured to implement Stage 1 of the Geelong Waterfront Safe Harbour Project.
The City as Committee of Management has been directed by Department of Environment Land Water Planning to replace the existing leases once Stage 1 of the Geelong Waterfront Safe Harbour Project was completed.
To govern the occupation of the additional seabed where the wave attenuator has been built and consolidate the existing land and seabed leases, it is proposed to enter into a new lease for the site.
The new lease will replace the existing leases for a term of 21 years over Crown Allotment 18, Section 29, Crown Allotment 31, Section 86A, Crown Allotment 2026 and Crown Allotment 2036, all in the Parish of Corio.
Councillor Kontelj moved, Councillor Murrihy seconded -
That Council:
|
Carried.
There are no financial implications of completing the community engagement process for the lease.
Community engagement will be undertaken in accordance with the Community Engagement Policy to consider the proposed lease. This provides an opportunity for the community to provide its feedback to Council on the proposal, to assist in further consideration.
Any person will have an opportunity to make a written submission on the proposed lease. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission.
There are no social equity and sustainability implications of completing the community engagement process for the lease.
It should be noted that the existing areas accessible for public use will be retained under the new lease
Council must comply with section 115 of the Local Government Act 2020 which requires that, as the proposed lease is for a term of greater than 10 years, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal to inform decision making on whether to enter the lease.
As the sites proposed to be leased are on Crown Land, the lease will be a s17D Crown Land Lease and require the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A destination that attracts local and international visitors.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the implementation of the recommendation to undertake community engagement for the lease.
There are no notable environmental implications associated with the implementation of the recommendation to undertake community engagement for the lease.
Geelong Waterfront Safe Harbour Precinct - Lease areas [2.7.1 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 115(4) of the Local Government Act 2020 and Council’s community engagement policy for the intention to enter into a lease with Geelong Regional Library Corporation for office space occupied on Level 4 of the Geelong Library Heritage Centre.
On 8 August 2017, the City entered into a lease with Geelong Regional Library Corporation for Level 4 office space at the Geelong Library Heritage Centre, 49-51 Little Malop Street, Geelong 3220 for a term of 4 years and 3 months which expired on 26 June 2021.
On 25 June 2021, the Minister’s Delegate provided consent to grant and purpose to commence negotiations for a new lease with the Geelong Regional Library Corporation.
To authorise the continued occupation of office space on level 4 at the Geelong Library Heritage Centre, it is proposed the City enters into a new lease with Geelong Regional Library Corporation for a term of 5 years.
Council must comply with Section 115 of the Local Government Act 2020 which requires that the Council undertake a community engagement process in accordance with the Council’s community engagement policy before entering into the lease.
Councillor Mansfield moved, Councillor Mason seconded -
That Council:
|
Carried.
There are no financial implications of completing the community engagement process for the lease.
Community engagement will be undertaken in accordance with the community engagement policy to consider the proposed lease. This provides an opportunity for the community to provide its feedback to Council on the proposal, to assist in further consideration.
Any person will have an opportunity to make a written submission on the proposed lease. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission.
There are no social equity and sustainability implications of completing the community engagement process for the lease.
Council must comply with section 115 of the Local Government Act 2020 which requires that, as the proposed lease has a market value above $100,000 plus GST per annum, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal to inform decision making on whether to enter the lease.
As the site proposed to be leased is on Crown land, the lease will be a s17D Crown Land Lease and requires the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the implementation of the recommendation to undertake community engagement for the lease.
There are no notable environmental implications associated with the implementation of the recommendation to undertake community engagement for the lease.
Geelong Library Heritage Centre - Lease Plan Level 4 [2.8.1 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 115(4) of the Local Government Act 2020 and Council’s community engagement policy for the intention to enter into a lease with GDP Industries Limited to occupy Geelong Resource Recovery Centre at 100 Douro Street, North Geelong.
On 2 August 2016 the City entered into a lease with GDP Industries Limited for an aggregate term of 5 years which expired on 30 June 2021 to occupy the land contained in Certificate of Title Volume 10147 Folio 138.
The contract for the operation and management of the Geelong Resource Recovery Centre expired on 30 June 2021.
After an open (public) tender Council resolved at the meeting on 24 August 2021 to award the Contract C2100080 for Operation and Management of The Geelong Resource Recovery Centre to GDP Industries (ABN 96 004 811 116) for a term of 5 years.
To authorise the continued occupation of the Geelong Resource Recovery Centre it is proposed that the City enters into a new lease with GDP Industries Limited for a term of 5 years, collateral with Contract C2100080.
Council must comply with Section 115 of the Local Government Act 2020 which requires that the Council undertake a community engagement process in accordance with the Council’s community engagement policy in respect of the proposal, before entering into the lease.
Councillor Mansfield moved, Councillor Moloney seconded -
That Council:
|
Carried.
There are no financial implications of completing the community engagement process for the lease.
Community engagement will be undertaken in accordance with the community engagement policy to consider the proposed lease. This provides an opportunity for the community to provide its feedback to Council on the proposal, to assist in further consideration.
Any person will have an opportunity to make a written submission on the proposed lease. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission.
There are no social equity and sustainability implications of completing the community engagement process for the lease.
Council must comply with section 115 of the Local Government Act 2020 which requires that, as the proposed lease has a market value above $100,000 plus GST per annum, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal to inform decision making on whether to enter the lease.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
High-performing council and organisation.
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
An inclusive, diverse, healthy and socially connected community.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the implementation of the recommendation to undertake community engagement for the lease.
There are no notable environmental implications associated with the implementation of the recommendation to undertake community engagement for the lease.
Resource Recovery Centre Lease Area [2.9.1 - 1 page]
Geelong Resource Recovery Centre Site Plan [2.9.2 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcome of the community engagement and section 115(4) of the Local Government Act 2020 process relating the proposed lease to Ene.Hub Pty Ltd and to seek approval to enter into an 18-year lease with Ene.Hub Pty Ltd which will replace an existing lease and include additional sites for the installation of smart node infrastructure at a number of Crown land reserves.
The City issued a s17D Crown Land Lease with Ene.Hub Pty Ltd commencing 1 June 2019 for a term of 20 years for small areas within the Crown Land reserves occupied by the smart node infrastructure at Geelong Eastern Beach Recreation Reserve and Geelong Eastern Beach Public Park.
A further contract with Ene.Hub was executed in September 2020, which involves installation of additional Smart Nodes which can provide a range of features, including free WIFI and an option for enhanced broadband service for businesses and the public.
Council approved the commencement of the statutory process in accordance with section 115(4) Local Government Act 2020 and its community engagement policy at the Council meeting on 27 July 2021 for the following proposed lease shown on the list of reserves attached.
To govern the occupation of the sites for the existing smart node infrastructure and the new installations included in the rollout, it is proposed to enter into a new lease for all known required sites.
Community engagement was undertaken; submissions were invited, and no submissions were received.
Councillor Murrihy moved, Councillor Harwood seconded -
That Council:
|
Carried.
There are no financial implications of entering into a lease as the fee payable is $1 on demand, in accordance with the Smart City Infrastructure Agreement.
Community engagement was undertaken in accordance with the community engagement policy to consider the proposed lease. This provided an opportunity for the community to provide its feedback to Council on the proposal.
Public notice and community engagement were undertaken by publishing a notice in the Geelong Time on 5 August 2021 and the Geelong Australia website via Have Your Say from 6 August 2021 to 3 September 2021.
Submissions were invited and no submissions were received.
Providing free WIFI locations and the availability of a high speed internet connection, the infrastructure also enables additional projects to promote digital inclusion and minimise the digital divide, with planning and detailed design underway to determine how this network of Smart Nodes will best serve our community.
The additional sites were identified for the subsequent rollout of implementation of the Smart City Infrastructure Agreement.
Council complied with section 115 of the Local Government Act 2020 which requires that, as the proposed lease is for a term of greater than 10 years, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal, to inform decision making on whether to enter the lease.
As the sites proposed to be leased are on Crown land, the lease will be a s17D Crown Land Lease and require the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A leader in developing and adopting technology.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the entering into the lease. The installations on the leased land will be managed in accordance with the Smart City Infrastructure Agreement.
There are no notable environmental implications associated with entering into a lease. The Smart City Infrastructure Agreement will address environmental implications through its implementation.
List of Crown land reserves for Smart Nodes [2.10.1 - 1 page]
Smart Node Locations [2.10.2 - 4 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcomes of the section 223 process for the deviation of part Pigdon Street, Portarlington and to seek approval to continue with the deviation as required by the endorsed development plan for the site located at 185-235 Geelong Road, Portarlington.
A development plan for the site located at 185-235 Geelong Road, Portarlington was endorsed by the Statutory Planning Authority of the Greater Geelong City Council on 31 December 2020.
Council resolved at its Council Meeting held 25 May 2021 to give notice in accordance with section 223 of the Local Government Act 1989 (LGA1989) inviting submissions to the proposed road deviation of the intersection located at 185-235 Geelong-Portarlington Road and Pigdon Street, Portarlington.
Community engagement on the Proposed Road Deviation commenced on 25 June 2021 and ended on 30 July 2021.
Four submissions were received. One submission related to the design of the subdivision and did not address the deviation of Pigdon Street which is the subject of this report. One submission expressed concern regarding traffic turning right from Pigdon Street towards Portarlington main township and the rise in the road at that point, this matter has been addressed in the endorsed development plan and two submissions received requested further information regarding the deviation and access to individual properties and traffic management. A copy of the submissions in full has been provided to all Councillors.
None of the submitters requested to be heard to talk to their submissions.
Ministerial consent is required where a road on Crown land is proposed to be deviated onto land which is not Crown land. Ministerial consent will be sought if Council resolves to deviate the road.
Councillor Mason moved, Councillor Grzybek seconded -
That Council:
|
Carried.
There will be nominal costs for publishing the gazette notice.
There are no additional financial implications in the deviation and submissions process.
The new road construction is a requirement of the endorsed development plan and endorsed road network and traffic management plan and will be constructed to the required standard by the developer.
A public submissions process in accordance with section 223 of the LGA1989 and the Community Engagement Policy was conducted and ended on 30 July 2021.
Public notice and community engagement were undertaken by publishing a notice in the Geelong Independent on 25 June 2021, the Geelong Advertiser on 26 June 2021 and the Geelong Australia website via Have Your Say from 25 June 2021 to 30 July 2021.
Four submissions were received, and they are summarised in this report. A full copy of each submission has been provided to Councillors.
There are no adverse social equity impacts created as a result of this deviation.
Council has the authority to deviate a road in accordance with Clause 2 of Schedule 10 of Local Government Act 1989.
Council has the authority to deviate a road in accordance with Clause 2 of Schedule 10 of Local Government Act 1989, by notice published in the Victorian Government Gazette, subject to obtaining the consent of the Minister for the deviation of a road on Crown land to land that is not Crown land.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The endorsed road network and traffic management plan for the proposed development at 185-235 Geelong Road, Portarlington, has been through an extensive risk assessment process with referral to internal and external authorities.
As part of the risk assessment, VicRoads and the Department of Environment, Land, Water and Planning have been consulted and the feedback from these authorities has informed the Development Plan.
The development plan includes predominantly indigenous and native landscape with the retention of significant vegetation in keeping with the existing size and scale of the streets. This deviated intersection will accommodate a wide landscape buffer along Geelong-Portarlington Road to soften the visual appearance of future development and the discontinued portion of Pigdon Street will provide land for open space in the form of waterways.
Proposed Plan of Deviation - Pigdon Street, Portarlington [2.11.1 - 2 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcome from the community engagement and section 223 of the Local Government Act 1989 process relating to the discontinuance of a partial road reserve abutting 56-58 Wallington Road, Ocean Grove and to seek approval to discontinue the road and sell the land currently within the road reserve being approximately 85m2, as shown in the attachment.
The City has been approached by the abutting property owner at 56-58 Wallington Road, Ocean Grove, requesting the opportunity to purchase approximately 85m2 of part road reserve abutting Wallington Road, Ocean Grove.
Council approved the commencement of the statutory process in accordance with section 223 of the Local Government Act 1989 and our Community Engagement Policy at the Council meeting on 22 June 2021.
Community engagement on the proposed road discontinuance of the road reserve and sale of the land commenced on 16 July 2021 and closed on 16 August 2021.
Submissions were invited. Two submissions have been received but the submitters did not request to be heard.
One submitter supported the discontinuance, the second submitter did not object to the proposal but stated that the money received from the sale should be redirected to the Ocean Grove Principal Pedestrian Network. In consideration of the submission, it is noted that the City will contribute $3.65M to the Ocean Grove Principal Pedestrian Network project. Councillors have been provided a copy of the submission in full.
Council has the authority to discontinue the road, the land will then vest in Council and can be sold.
Councillor Mason moved, Councillor Sullivan seconded -
That Council:
|
Carried.
The sale of the land within the road will be sold at market value set by an independent valuation. The area of the land is approximately 85m2 in size.
The City will be reimbursed for all costs incurred for the road discontinuance and sale of the land, by the purchaser.
The road discontinuance and sale of the land will reduce the financial impact of maintaining an asset which is surplus to the City’s needs.
Public notice and community engagement were undertaken by publishing a notice in the Geelong Independent on 16 July 2021, the Geelong Advertiser on 17 July 2021 and the Geelong Australia website via Have Your Say from 16 July to 16 August 2021.
Submissions were invited and two submissions have been received and did not request to be heard. Both submissions supported the discontinuance and sale. Councillors have been provided copies of the submission in full.
There are no adverse social equity issues created by the recommendation for the proposed discontinuance of the road reserve and sale of the land.
The subject road is not on the Municipal Road Register, so there are no implications of the Road Management Act 2004.
Council has the authority in accordance with Clause 3 of Schedule 10 of the Local Government Act 1989 to discontinue the road.
The land will vest in Council in accordance with Section 207B (1)(b) of the Local Government Act 1989.
Once the road discontinuance is completed, the Council may sell the land to the abutting neighbour in accordance with section 114 of the Local Government Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Strong local economy as the land will be used to support the expansion of a local business.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment. It supports the indictor of community satisfaction with local streets and footpaths, as the sale will enable the café to improve the amenity of the footpath in this area.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Internal consultation with key stakeholders including the City’s Engineering teams in Infrastructure Planning and Asset Management has been undertaken as part of the risk assessment process. Feedback supports the road discontinuance and sale.
External authorities such as Barwon Water, Telstra and Powercor have been consulted as part of the risk assessment process and feedback supports the road discontinuance and sale.
There are no environmental implications in this proposal.
56-58 Wallington Road, Ocean Grove - Proposed Road Discontinuance and Sale - Location Plan ( D 21-3 [2.12.1 - 1 page]
56-58 Wallington Road, Ocean Grove - Proposed Road Discontinuance and Sale - Aerial view ( D 21-3320 [2.12.2 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcome of the community engagement and section 223 of the Local Government Act 1989 process relating to the discontinuance of the road reserve named Mina Place, North Geelong and to seek approval to discontinue the road and sell the land currently within the road reserve being an area of 1,497m2, as shown in the attachment.
The City has been approached by the abutting owner for the opportunity to purchase Mina Place, North Geelong to support the growth of their business.
Council approved the commencement of the statutory process in accordance with section 223 of the Local Government Act 1989 and its Community Engagement Policy at the Council meeting on 25 May 2021.
Community engagement on the proposed road discontinuance of the road reserve and sale of the land commenced on 16 July 2021 and closed on 16 August 2021.
Submissions were invited and no submissions were received.
Council has the authority to discontinue the road, the land will then vest in Council and can be sold.
Councillor Mansfield moved, Councillor Kontelj seconded -
That Council:
|
Carried.
The sale of the land will be sold at market value, set by an independent valuation.
The City will be reimbursed for all costs incurred for the road discontinuance and sale of the land by the purchaser.
The road discontinuance and sale of the land will reduce the financial impact of maintaining an asset which is surplus to the City’s needs.
Public notice and community engagement were undertaken by publishing a notice in the Geelong Independent on 16 July 2021, the Geelong Advertiser on 17 July 2021 and the Geelong Australia website via Have Your Say from 16 July 2021 to 16 August 2021.
Submissions were invited and no submissions were received.
There are no adverse social equity issues created by the recommendation for the proposed discontinuance of the road reserve and sale of the land.
The subject road is not on the Municipal Road Register.
Council has the authority in accordance with Clause 3 of Schedule 10 of the Local Government Act 1989 to discontinue the road.
The land will vest in Council in accordance with Section 207B (1)(b) of the Local Government Act 1989.
Once the road discontinuance is completed, the Council may sell the land in accordance with section 114 of the Local Government Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Strong local economy as the land will be used to support the expansion of a local industry.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities- as the land will enable the expansion of a local industry and grow job opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Internal consultations with key stakeholders including Engineering-Infrastructure Planning and Engineering – Asset Management has been undertaken as part of the risk assessment process and feedback supports the proposed road discontinuance and sale.
External authorities such as Barwon Water, Telstra and Powercor have been consulted as part of the risk assessment process. Conditions required by external authorities will form conditions in a Contract of Sale should the discontinuance and sale proceed.
There are no environmental implications in this proposal.
Mina Place - Location Plan [2.13.1 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To revoke a resolution made at the 27 April 2021 Council meeting for Proposed Road Discontinuance and Sale of Laneway Abutting 4 Cleveland Court, Corio.
A property owner abutting 4 Cleveland Court, Corio requested the opportunity to purchase approximately 108m2 of land within a road reserve at 4 Cleveland Court, Corio.
The report to facilitate this discontinuance and sale was considered, and the recommendation carried, at the Council meeting on 27 April 2021.
This report is of an administrative nature to cease the statutory section 223 Local Government Act 1989 procedure and the further discontinuance and sale process.
The property owner who requested the sale no longer wishes to purchase the land.
Councillor Aitken moved, Councillor Grzybek seconded -
That Council revoke the resolution of Item 15 of its 27 April 2021 Council meeting giving notice in accordance with section 223 of the Local Government Act 1989 and the community engagement policy of its intention to discontinue and sell the land which is represented as a road running off Cleveland Court and abutting the properties at 3 and 4 Cleveland Court, Corio. |
Carried.
The City undertook a valuation of the land; the cost of the valuation will be reimbursed by the abutting property owner as agreed at the beginning of the process.
No community engagement was undertaken as this report revokes the requirement for community engagement.
There are no adverse social equity or sustainable issues created by revoking the discontinuance and sale of land.
The City’s Governance Rules adopted on 1 September 2020 allow for a resolution to be revoked under Rule 3.47.2.2.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the revoking the discontinuance and sale of land.
There are no environmental implications with the revoking the discontinuance and sale of land.
Nil
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation of 12 December 2006 of flood affected land at Ashbury, Stage 20 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.
This revocation will result in another stage of new lots in Ashbury Estate fronting 80A Inglenook Circuit, Armstrong Creek being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 80A Inglenook Circuit, Armstrong Creek, prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Ashbury, Stage 20 achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.
Councillor Moloney moved, Councillor Nelson seconded -
That Council revoke the Council designation of 12 December 2006 of flood affected land at Ashbury, Stage 20 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018. |
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989 & 2020, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
ATTACHMENT 1 Ashbury Stage 20 Original Flood Modelling [2.15.1 - 1 page]
ATTACHMENT 2 Ashbury Stage 20 Current Flood Modelling [2.15.2 - 1 page]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation of 12 December 2006 of flood affected land at Armstrong, Stage 46D as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.
This revocation will result in another stage of new lots in Armstrong Estate fronting 20 Botanical Drive, Mount Duneed being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 20 Botanical Drive, Mount Duneed, prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Armstrong, Stage 46D achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.
Councillor Nelson moved, Councillor Harwood seconded -
That Council revoke the Council designation of 12 December 2006 of flood affected land at Armstrong, Stage 46D as liable to flooding pursuant to regulation 153 of the Building Regulations 2018. |
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
ATTACHMENT 1 Armstrong Stage 46D Original Flood Modelling [2.16.1 - 1 page]
ATTACHMENT 2 Armstrong Stage 46D Current Flood Modelling [2.16.2 - 1 page]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation of 12 December 2006 of flood affected land at Armstrong, Stage 47B as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.
This revocation will result in another stage of new lots in Armstrong Estate fronting 20 Botanical Drive, Mount Duneed being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 20 Botanical Drive, Mount Duneed, prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Armstrong, Stage 47B achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.
Councillor Harwood moved, Councillor Moloney seconded -
That Council revoke the Council designation of 12 December 2006 of flood affected land at Armstrong, Stage 47B as liable to flooding pursuant to regulation 153 of the Building Regulations 2018. |
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
ATTACHMENT 1 Armstrong Stage 47B Original Flood Modelling [2.17.1 - 1 page]
ATTACHMENT 2 Armstrong Stage 47B Current Flood Modelling [2.17.2 - 1 page]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation of 12 December 2006 of flood affected land at Armstrong, Stage 66 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.
This revocation will result in another stage of new lots in Armstrong Estate fronting 110A Boundary Road, Mount Duneed being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 110A Boundary Road, Mount Duneed, prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Armstrong, Stage 66 achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts
Councillor Moloney moved, Councillor Nelson seconded -
That Council revoke the Council designation of 12 December 2006 of flood affected land at Armstrong, Stage 66 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018. |
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989 & 2020, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
ATTACHMENT 1 Armstrong Stage 66 Original Flood Modelling [2.18.1 - 1 page]
ATTACHMENT 2 Armstrong Stage 66 Current Flood Modelling [2.18.2 - 1 page]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To revoke Council’s designation of 23 August 2011 of flood affected land at Gen Fyansford, Stage 2A as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.
Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.
The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 23 August 2011.
This revocation will result in another stage of new lots in Gen Fyansford Estate fronting 2-8 Littlewood Drive, Fyansford being free of their flood prone status, paving the way for homes to be built on this land.
The flood mapping is subject to a revision due to the subdivision and development at 2-8 Littlewood Drive, Fyansford, prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Gen Fyansford, Stage 2A achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.
The recommendation by Council engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).
It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.
Councillor Mansfield moved, Councillor Murrihy seconded -
That Council revoke the Council designation of 23 August 2011 of flood affected land at Gen Fyansford, Stage 2A as liable to flooding pursuant to regulation 153 of the Building Regulations 2018. |
Carried.
There are no financial implications arising from the subject of this report.
A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.
Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.
Council have a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.
The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Act 1989, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.
The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.
The revocation of the designation is the final step in minimising Council’s risk.
The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.
ATTACHMENT 1 Gen Fyansford Stage 2A Original Flood Modelling [2.19.1 - 1 page]
ATTACHMENT 2 Gen Fyansford Stage 2A Current Flood Modelling [2.19.2 - 1 page]
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To appoint a City officer as an authorised officer under the Planning and Environment Act 1987 (P&EA).
City officers are appointed as authorised officers to exercise statutory powers under various Acts and regulations. Appointments as authorised officers are to individual staff members.
The P&EA regulates enforcement and is reliant on authorised officers acting on behalf of the responsible authority (Council).
Where there is a specific power within an Act, Council should appoint authorised officers pursuant to that Act. This is the case for the P&EA.
Attachment 1 sets out the Instrument of Appointment and Authorisation under the P&EA and lists the staff member to whom this authorisation applies.
Councillor Grzybek moved, Councillor Harwood seconded -
|
Carried.
There are no financial sustainability implications arising from the subject of this report.
Relevant City managers have been consulted regarding this recommended appointment and authorisation.
There are no social equity sustainability implications arising from the subject of this report.
The recommended appointment and authorisation of staff members complies with the relevant provisions of the P&EA and the Local Government Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no significant or high risks associated with the subject of this report.
There are no environmental sustainability implications arising from the subject of this report.
Planning Authorisation Council to Staff [2.20.1 - 2 pages]
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To review and update the Greater Geelong City Council (Council) Instruments of Delegation to Delegated Committees.
Council may delegate powers, duties and functions under section 11(1) of the Local Government Act 2020 (the Act).
At a Special meeting of Council on the 1 September 2020, Council established Delegated Committees and delegated to the members of these Committees powers, duties and functions in accordance with the new provisions of the Act.
Council must review all delegations within 12 months following a General Election in accordance with section 11(7) of the Local Government Act 2020 (the Act).
The following Instrument of Delegations were reviewed and endorsed by Council:
Council to Members of Council Staff 2 February 2021; and
Council to CEO meeting 27 July 2021.
The following Delegated Committee Instruments of Delegation now require review:
Planning Committee;
Geelong Major Events Delegated Committee; and
CEO Employment Matters Committee.
The Instruments were reviewed and adopted in September 2020 and no changes are proposed.
Councillor Aitken moved, Councillor Nelson seconded -
That Council:
|
Carried.
There are no financial sustainability implications associated with this report.
No community engagement was undertaken as a consequence of the statutory requirements of this report.
There are no social equity or suitability issues associated with this report.
The Instruments of Delegation have been reviewed in accordance with section 11(7) of the Act.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing Council and organisation.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no high or extreme risks associated with the subject of this report.
There are no environment sustainability issues associated with this report.
Instrument of Delegation Planning Delegated Committee [2.21.1 - 2 pages]
Instrument of delegation by Council to Geelong Major Events Delegated Committee [2.21.2 - 2 pages]
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