Council Minutes - Section 2: Reports - 26 October 2021

Contents | Previous Page: Section 1 - Procedural Matters | Next Page: Section 3 - Informal Meetings of Councillors

Reports tabled at the Ordinary Meeting of Council on Tuesday date Livestreamed on our website,.

1. The City of Greater Geelong Annual Report 2020-21

2. Long-term Financial Plan 2021-2031

3. Barwon Heads Village Park Master Plan (Final Plan)

4. Former South Geelong Landfill Landscape Plan

5. Arts and Cultural Strategy

6. Geelong Thematic History

7. Gambling Harm Minimisation Council Policy - Draft

8. G21 and AFL Barwon - 'Towards 2030 Strategy'

9. Sport and Recreation Grant Programs - 2021/22

10. Adoption of Street Lighting Policy

11. Birnam Court, Belmont - Declaration - Street Construction - Special Charge Scheme 365

12. Amendment C399ggeeArmstrong Creek NVPP Correction - Consideration of Panel Report and Adoption

13. T2200023 - LED and Smart Control Delivery Project

14. Proposed Lease to Powercor - Part of 110-122 Unity Drive, Mount Duneed

15. Proposed Road Discontinuance - New Station Estate

16. Harriott Estate Stages 1 and 2 - Revocation of Flood Prone Area Designation of New Lots

17. Ashbury Estate Stages 18 and 19 - Revocation of Flood Prone Area Designation of New Lots

18. Warralily Stage 40 – Revocation of Flood Prone Area Designation of New Lots

19. Planning Authorisation - Council to Staff

2.1. The City of Greater Geelong Annual Report 2020-21

Purpose

1. For Council to consider and note The City of Greater Geelong Annual Report 2020–21 (Annual Report) and The City of Greater Geelong Annual Report 2020–21 – Summary (Annual Report Summary).

Background

2. The Annual Report provides a comprehensive review of our activities, achievements, focus areas and financial position during 1 July 2020 – 30 June 2021 against the Council Plan 2018-2022, Update 2020–21 and the Budget 2020–21, adopted on 30 June 2020.

3. The Annual Report was prepared under the Local Government Act (Vic) 1989 (the Act) and the Local Government (Planning and Reporting) Regulations 2014 (as per the transitional provisions of the Local Government Act (Vic) 2020).

Key Matters

4. The Annual Report was prepared in line with the requirements of the Act and the Regulations. An Annual Report Summary was prepared which provides key highlights of the Annual Report.

5. The Annual Report was submitted to the Minister for Local Government (the Minister) on 30 September 2021.

6. Council must note the Annual Report at an open meeting of Council within one month after the Annual Report’s submission to the Minister.

7. On 7, 8 and 9 October 2021 public notice that the Annual Report was available for inspection was given, and copies of the Annual Report were made available on the City’s website. Hard copies are available on request rather than at Customer Service Centres due to ongoing COVID–19 restrictions.

Resolution - Item 2.1

Councillor Grzybek moved, Councillor Sullivan seconded -

Carried.

Financial Sustainability

8. The Annual Report includes details of the City’s financial performance for the year.

Community Engagement

9. Public notice regarding the Council Meeting and availability of the Annual Report from the City’s website or that a hard copy can be requested, will be provided to our community via print media.

Social Equity and Sustainability

10. The Annual Report provides information to the community on how resources have been allocated between the social, environmental and economic needs of our community.

Relevant Law/Policy/Legal Implications

11. Section 131 of the Act requires that the Annual Report be submitted to the Minister for Local Government within three months of the end of the financial year.

12. Sections 133 and 134 of the Act requires that after submission to the Minister, public notice be given that the Annual Report is to be discussed at Council Meeting at least 14 days beforehand and that it can be inspected on the City’s website or a hard copy can be provided. Hard copies are available on request rather than at Customer Service Centres due to ongoing COVID–19 restrictions.

13. Section 134 of the Act requires public notice be given that Section 134 of the Act in combination with Regulation 22 of the Regulations requires that Council must note the Annual Report at an open meeting of Council within one month after submitting the Annual Report to the Minister.

Alignment to Community Plan and Vision

14. This report aligns with Council Plan 2018-2022.

15. This report aligns with the community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    A destination that attracts local and international visitors.

    A fast, reliable and connected transport network.

    A leader in developing and adopting technology.

    A prosperous economy that supports jobs and education opportunities.

    An inclusive, diverse, healthy and socially connected community.

    Creative and diverse culture.

    Development and implementation of sustainable solutions.

    People feel safe wherever they are.

    Sustainable development that supports population growth and protects the natural environment.

Conflict of Interest

16. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

17. There are no identified risks arising from this report.

Environmental Sustainability

18. The Annual Report and Annual Report Summary will be made available to our community online. A minimal number of the Annual Report Summary will be commercially printed.In addition, a nominal number of the Annual Report and Annual Report Summary will be printed in-house.

Attachments

1. The City of Greater Geelong Annual Report 2020-21 [2.1.1 - 170 pages]

2. The City of Greater Geelong Annual Report 2020-21 - Summary [2.1.2 - 27 pages]

2.2. Long-term Financial Plan 2021-2031

Purpose

1. To advise Council of the outcome of the community engagement process relating to the Long-term Financial Plan 2021-2031 (the plan) and to seek Council’s approval of the plan..

Background

2. Under section 91 of the Local Government Act 2020 (the Act) Council must develop and keep in force a financial plan covering at least the next 10 financial years. The financial plan must be in place by 31 October the year following a general election and be developed in accordance with its deliberative engagement practices.

3. The financial plan must contain all required statements, reports and data as prescribed by the Act.

4. The Long-term Financial Plan 2021-2031 is an integral part of Council’s suite of strategic management plans that links Council’s business plans and asset management plans and translates the outcomes and strategies of these plans into financial terms.

5. Community engagement on the draft Long Term Financial Plan commenced on 15 September and ended on 30 September 2021 on the Geelong Australia website via Have You Say.

Key Matters

6. Generation 1 of the plan covers period a 10-year period 2021-2031, the first four years being underpinned by the 2021-22 to 2024-25 Budget with the remaining years based on key assumptions. Subsequent generations will be enhanced as our approach to long term planning matures as well as data and information are improved and made available.

7. The plan is an integral part of Council’s planning process and is aligned to other core planning documents, including the 30 Year Community Vision, the Council’s Our Community Plan (2021-2025), the Social Infrastructure Plan and Sustainability Framework. Further updates will be made to the plan to integrate information from Asset Management Plans and Workforce Plans when they are completed and adopted by Council.

8. Feedback from two parties was received. One related to the future zoning of land within the municipality for medium density housing and the other related to the investment in future indoor gym and swimming pool infrastructure.

9. The feedback provided did not request any change to the current version of the Plan. However, future generations of the plan may consider the information.

10. A copy of feedback received has been provided to Councillors in full.

Resolution - Item 2.2

Councillor Aitken moved, Councillor Grzybek seconded -

Carried.

Financial Sustainability

11. Key financial sustainability principles are used to provide Council with a sound framework and guidance for decision making in which sound and sustainable financial decisions are made.

12. Key financial indicators used to assess Council’s long-term financial sustainability include the operating surplus/(deficit) ratio, asset renewal funding ratio, liquidity and indebtedness ratio. These ratios are in line with Council’s established benchmarks and risk appetite to ensure the financial sustainability of Council’s long-term financial performance and position.

Community Engagement

13. The Local Government Act 2020 requires a financial plan be developed in accordance with its deliberative engagement practices.

14. In the development of the plan, a process of community engagement has been undertaken. The City have sought input into the plan through deliberative community engagement workshops, online surveys and a 14-day exhibition of the plan inviting community feedback. Feedback from the engagement process was considered in finalising the plan.

15. Those who submitted feedback have be acknowledged and thanked for their input.

Social Equity and Sustainability

16. The City’s social equity principles have influenced the development of the plan.

Relevant Law/Policy/Legal Implications

17. The plan has been prepared to comply with the requirements of the Local Government Act 2020 and Council’s Borrowing Policy.

Alignment to Community Plan and Vision

18. This report aligns with Our Community Plan 2021-2025 strategic priorities:

    High-performing council and organisation.

    Strong local economy.

19. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    A prosperous economy that supports jobs and education opportunities.

Conflict of Interest

20. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

21. Under section 91 of the Local Government Act 2020 Council must develop and adopt a Financial Plan by 31 October in the year following a general election.

Environmental Sustainability

22. The proposed plan identified the sources and allocation of resources to assist in the implementation of a number of initiatives to support environmental sustainability as identified in Our Community Plan 2021-2025.

Attachments

1. Long Term Financial Plan 2021-2031 [2.2.1 - 38 pages]

2.3. Barwon Heads Village Park Master Plan (Final Plan)

Purpose

1. To seek Council’s adoption of the final Barwon Heads Village Park Master Plan (attached)..

Background

2. In April 2021 Council endorsed the draft Barwon Heads Village Park Master Plan for the purpose of community engagement.

Key Matters

3. Community engagement on the draft master plan resulted in over 3,000 views via the Have Your Say page, which resulted in 282 contributions including 162 comments and 114 surveys and submissions. The consultation process also included two face-to-face drop-in sessions.

4. The Barwon Heads Association (BHA) submitted a petition at the June 2021 Council meeting, seeking a commitment in the draft master plan to prepare a Significant Landscape Overlay (SLO) and building design guidelines.

5. As a result of community engagement, there are several changes made that now inform the final Barwon Heads Village Master Plan. These include:

   1. Several measures including building design guidelines, a statement of significance and additional recommendations to strengthen the protection of open space and character of the park. Due to the final master plan being a referred document under the City’s Planning Scheme, the BHA has been advised that the City will not be pursuing the preparation of an SLO.

   2. Removal of the proposal for a new multi-use hall for scouts and 13th Beach Boardriders, located between the tennis courts and bowls green, due to a lack of support from the Scouts. A new recommendation to undertake a further feasibility study to consider the current Scout site along with other locations, has been included that could support both groups.

   3. An alternative site for the proposed bike discovery area, to an area south of the playground closer to the existing skate park.

   4. Removal of the proposed lunging rink, due to the low Barwon Heads & District Pony Club membership numbers and feedback received from the community opposing expanding the use of the park further for horse riding.

Resolution - Item 2.3

Councillor Sullivan moved, Councillor Asher seconded -

Carried.

Financial Sustainability

6. Implementation of the master plan will require funding over the next ten years to deliver all recommendations.

7. The total estimate to deliver on all recommendations in the master plan is estimated at slightly in excess of $4 million over a ten-year period.

8. In the 2021-22 budget the City is contributing $500,000 towards the Barwon Heads Bowls Club Pavilion redevelopment, supported by funding from the state and federal governments, being $200,000 and $500,000 respectively. The redevelopment of the Barwon Heads Tennis Pavilion is being funded by the state government to the value of $285,000.

9. The master plan will be used to inform future social infrastructure planning and investment decisions as part of the normal budget processes.

Community Engagement

9. The draft plan was released for community consultation for a period of seven weeks involving both online feedback tools and face-to-face drop-in sessions.The engagement was promoted through a direct mailout, posters in the park, a media release and via a targeted Facebook post creating a reach of over 9,500 and 250 actions.

10. In total there were over 3,000 views of the Have Your Say project page, which converted to 282 contributions. To encourage contributions, the platform offered a vision board (162 comments), survey (91 surveys completed) and submission form (23 submissions). This was also supported by phone and email contacts and two drop-in sessions.

11. The feedback indicated that over 80 per cent of survey respondents were supportive or very supportive of the vision and goals and over 70 per cent supportive or very supportive of the management zones and recommendations in the master plan.

12. The draft plan has been discussed with the Wadawurrung Traditional Owner Aboriginal Corporation to also seek their input regarding the protection of cultural values. This engagement will continue as required through implementation of the master plan.

13. The Project Reference Group (PRG) consisted of members from the Barwon Heads Association, Barwon Heads Football and Netball Club, Barwon Heads Cricket Club, Barwon Heads Soccer Club, Barwon Heads Bowls Club, Barwon Heads Tennis Club, Barwon Heads Scout Group, Barwon Heads & District Pony Club, Barwon Grove Golf Club, Ocean Grove / Barwon Heads Little Athletics Club, Barwon Heads Fire Brigade and 13^th Beach Boardriders.

14. Feedback was received from all PRG members and individual meetings have been held with each PRG member to discuss their submissions and the relevant community feedback.

15. The PRG, except the 13^th Beach Boardriders, met to review the final feedback and all groups have endorsed the updated directions and recommendations.

16. The 13^th Beach Boardriders have not endorsed the updated recommendations on the basis that the City has not been able to find a suitable solution to their wishes to find a home in the park. This has been noted and officers are continuing to discuss options outside of the master plan process.

Social Equity and Sustainability

17. The final plan supports a wider range of age groups and users from youth to the elderly in initiatives such as the bike discovery area, bowls pavilion and petanque piste.

18. The master plan proposes a sustainable level of investment in the park over the next ten years that will improve access and amenities for all participants in both informal recreation and organised sport, particularly female participation in football and cricket.

Relevant Law/Policy/Legal Implications

19. There are no known legal or statutory implications for the City associated with the recommendations in the final master plan.

20. All recommendations are consistent with the relevant Council policies.

Alignment to Community Plan and Vision

21. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Healthy, caring and inclusive community.

    Sustainable growth and environment.

22. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    An inclusive, diverse, healthy and socially connected community.

23. Sustainable development that supports population growth and protects the natural environment.

24. The final master plan strengthens the role the park plays in providing access to places, spaces and services where and when people need them the most.

25. Initiatives are focused on supporting community and recreation groups to prosper and grow through the provision of appropriate and fit for purpose facilities.

26. The process of developing the plan, its outcomes and the park have and will continue to foster an inclusive community culture.

27. The environmental, cultural values, open space and character of the park are further protected and will be further restored through the recommendations and implementation of the final master plan.

Conflict of Interest

28. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

29. There are no known risks associated with the approval and implementation of the final master plan.

Environmental Sustainability

30. The significant environmental values including Flora and Fauna Guarantee listed Moonah Woodlands have been identified and recommendations have been included to protect and enhance these values.

31. Further initiatives are aimed at expanding the overall area and condition of environmental values and tree canopy across the park.

32. Cultural values have also been identified and initiatives are focused on providing further protection to those values.

33. A small number of trees will need to be removed for the bowls pavilion. Tree offset costs and planting have been included in the project budget.

Attachments

1. Barwon Heads Village Park Master Plan (Final Plan) - Engagement Summary [2.3.1 - 13 pages]

2. Barwon Heads Village Park Master Plan (Final Plan) [2.3.2 - 54 pages]

2.4. Former South Geelong Landfill Landscape Plan

Purpose

1. To adopt the former South Geelong Landfill Landscape Plan (Attachment 1).

Background

2. The former South Geelong Landfill covers an area of 158 ha and is located between the Geelong Racecourse and the Barwon River.

3. The placement of waste material occurred approximately from 1945 to 1990.

4. The draft Landscape Plan was endorsed by Council for public comment on 22 June 2021. The engagement report (Attachment 2) outlines the results of the community engagement.

Key Matters

5. The former South Geelong Landfill Landscape Plan considers:

   1. stormwater management upgrades;

   2. amenity improvements, including dust control and weed management; and

   3. civil works associated with stabilising and revegetating existing embankments around the perimeter of the site.

6. The City’s Have Your Say website for the draft Landscape Plan received 70 visits and two submissions during the feedback period.

7. The two submissions supported the proposed Landscape Plan and based on the positive community feedback there have been no changes made to the draft Landscape Plan.

Resolution - Item 2.4

Councillor Kontelj moved, Councillor Mansfield seconded -

Carried.

Financial Sustainability

8. The implementation of the former South Geelong Landfill Landscape Plan will be funded from the annual budget cycle. Funding requests for phase 1 and phase 2 of the works has been submitted for the 2021-22 financial year. Funding applications for additional phases of works will be submitted for the 2022-23 financial year.

9. The estimated ongoing annual costs for site maintenance following the implementation of the Landscape Plan is $20,000.

Community Engagement

10. The purpose of the most recent community engagement was to:

    1. raise awareness of the project within the community particularly with residents and businesses within 500m of the site;

    2. share the draft Landscape Plan with the community; and

    3. seek community feedback.

11. Information leaflets were mailed to residents and businesses within 500m of the former South Geelong landfill.

12. The draft Landscape Plan was available for the community to view and leave their comments between 1 July to 30 July 2021 via the City’s community engagement ‘Have Your Say’ platform.

13. The ‘Have Your Say’ webpage received 70 views and two comments were submitted.

Social Equity and Sustainability

14. The implementation of the Landscape Plan will improve water, weed, and dust management and increase biodiversity and the amenity of the area.

Relevant Law/Policy/Legal Implications

15. The works will help ensure the site complies with the Catchment and Land Protection Act 1994, including management of declared noxious weeds and sediment runoff control.

Alignment to Community Plan and Vision

16. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Sustainable Growth and Environment.

17. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    Sustainable development that supports population growth and protects the natural environment.

Conflict of Interest

18. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

19. The Landscape Plan was developed to reduce public risk particularly with respect to dust and access to the site.

Environmental Sustainability

20. The implementation of the Landscape Plan will improve stormwater quality, weed and dust management and enhance local biodiversity.

Attachments

1. South Geelong Landfill Landscape Plan [2.4.1 - 2 pages]

2. Engagement Summary Report - Former South Geelong Landfill Landscape Plan [2.4.2 - 1 page]

2.5. Arts and Cultural Strategy

Purpose

1. To adopt the Arts and Cultural Strategy 2021-2031 (Attachment 1) and endorse the summary Arts and Cultural Strategy Overview 2021-2025 (Attachment 2).

Background

2. At its 23 March 2021 meeting, Council noted the draft Arts and Cultural Strategy (Strategy) and endorsed its release for community consultation for a period of no less than 6 weeks. Council further resolved to receive a report on the outcomes of the community engagement and 4 Year Action Plan.

3. The Draft Strategy Community Engagement Report was presented as a Councillor Update on 22 July and the 4 Year Action Plan 2021–2025 at a Councillor Briefing on 14 September.

Key Matters

4. Development of the Strategy has been informed by extensive stakeholder and community engagement including the release of the draft Arts and Cultural Strategy on the online portal ‘Have Your Say’ for a period of 6 weeks from 26 March to 7 May 2021.

5. Feedback and amendments highlighted in the Strategy Community Engagement Report, have been integrated into the final draft of the Strategy and the Strategy Overview 2021 – 2025.

6. Three key priority objectives and six strategies will guide the City’s decision making, operations and programs to implement and harness the strengths of the arts, culture and heritage industries, to contribute and play a pivotal role as the City begins its recovery from the (COVID-19) pandemic.  

7. The Strategy and the 4 Year Action Plan 2021 – 2025, provide a clear framework to guide Council’s role in collaborating with the community, all levels of government and other key stakeholders on arts and cultural opportunities, with a focus on sustainable growth, a strong local economy and the health and well-being of our community.

Resolution - Item 2.5

Councillor Sullivan moved, Councillor Kontelj seconded -

Carried.

Financial Sustainability

8. The Strategy and its 4 Year Action Plan identifies specific projects and initiatives to be considered in the annual planning and budgeting cycles. Funding and resourcing will be required to implement these projects to deliver on the priorities of the Arts and Cultural Strategy, identified in the 4 Year Action Plan 2021 – 2025. The City will also collaborate with potential partners to seek external funding opportunities, in addition to securing income from expanded programs and venue sales.

9. Creative Industries sectors were among the first and hardest hit by the pandemic and will be among the last to fully recover. Pre-Covid creative industries contributes 6.9%, $31.6B to the total Victorian economy (2019/20). In the G21 region the value was $2.1B in 2017 with a rise of 16.4% creative industry jobs.

10. Workers in the arts and entertainment sector together with connected industries such as hospitality and accommodation all play a part and contribute to the local economy through events, arts, cultural and heritage attractions, public art and cultural programs through our venues. With Council support and investment, it is anticipated that the creative industries contribution will again play a significant role in positioning the City for a strong and sustainable recovery and future growth.

Community Engagement

11. The Strategy has been informed by community and internal consultation, facilitated by consultants Positive Solutions and the Arts and Culture Department. This included:

    1. Internal working group meetings and workshops, Councillor workshop, briefings and updates, executive leadership team briefings and survey/data forms to key staff across departments;

    2. One on one interviews (20) with key stakeholders;

    3. Four G-CAR (Geelong Covid Arts Recovery) Advisory Panel workshops to understand the immediate impact of the pandemic and work through short, medium- and long-term issues;

    4. Ten focus group workshops across creative industries including Wadawurrung Traditional Owners and First Nations’ Peoples;

    5. One peak body workshop focussed on key issues which included executive representatives from the Arts Industry Council Victoria;

    6. Community engagement in response to a Key Issues Paper via the online web portal ‘Have Your Say’ in July-Aug 2020. Over 1,040 individuals were engaged;

    7. Public exhibition of the draft Arts and Cultural Strategy over six weeks from 26 March to 7 May 2021 with a further 750 individuals participating and 33 contributions;

    8. An online survey seeking feedback on future digital communications yielded a response of 70 individuals with a social media reach of 8,487;

    9. Internal workshops with senior staff across departments to identify opportunities for collaboration and partnership including financial implications; and

    10. Seven external workshops with key stakeholders to identify partnership opportunities.

Social Equity and Sustainability

12. The Strategy directly engages with social equity, notably leadership and respect for principles of inclusion and diversity for CALD, Refugees, LGBTQI+, First Nations (Wadawurrung), Gender Equity and People with lived experience of disability. These considerations are captured in the principles in the Strategy and will be monitored through an evaluation framework.

Relevant Law/Policy/Legal Implications

13. All policy, legal and statutory implications associated with this project have been adequately considered and managed by the Arts and Culture Department.

Alignment to Community Plan and Vision

14. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Healthy, caring and inclusive community.

    High-performing Council and organisation.

    Strong local economy.

    Sustainable growth and environment.

15. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    A destination that attracts local and international visitors.

    A prosperous economy that supports jobs and education opportunities.

    An inclusive, diverse, healthy and socially connected community.

    Creative and diverse culture.

Conflict of Interest

16. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

17. The Strategy provides the City with an opportunity to harness the strengths of the arts and culture service to play a significant role in rebuilding and driving a creative economy. Failure to fully recognise, manage and consolidate this opportunity could diminish the organisations’ capability to respond to the impacts of Covid-19.

18. Arts and cultural participation play a significant role in building social cohesion, community connection and a sense of cultural identity and belonging. Responsibilities for cultural collections, facilities management and service programs require financial commitments and a clear strategic pathway. The Strategy provides the guidance and vision to achieve this.

Environmental Sustainability

19. As the City and region face considerable environmental challenges, the Strategy provides an opportunity for Artists to play a role addressing climate change and other environmental issues by working across industries, developing partnerships, creative programs and innovation in design. The Strategy provides the City with an opportunity to develop arts and cultural programs that respond to our cultural, social, economic and environmental functions enhancing our City sustainability.

Attachments

1. Arts Cultural Strategy 2021 [2.5.1 - 32 pages]

2. Arts & Cultural Strategy Overview 2021 – 2025 and Key Initiatives [2.5.2 - 2 pages]

Councillor Grzybek re-entered the meeting room at 7:41pm.

2.6. Geelong Thematic History

Purpose

1. For Council to note the preparation and public release of the thematic history for Greater Geelong: ‘About Corayo: A Thematic History of Greater Geelong’prepared by Authentic Heritage Services Pty Ltd.

Background

2. The preparation of the thematic history was identified as a key action in the Municipal Heritage Strategy (adopted September 2017).

3. The thematic history is based around themes; it does not provide a chronological account of the history of the municipality. It explains how and why the municipality looks like it does today by connecting the past through existing and lost physical evidence to aspects of cultural history.

4. A major aim of the thematic history was to give greater recognition to historically marginalised people and communities.

Key Matters

5. To our knowledge this is the first thematic history in Victoria to include First Nations, post-colonial and shared histories.

6. The thematic history was prepared by a specialist consultant who conducted extensive research and consulted with Traditional Owners, community and other organisations and individuals.

7. The history is expansive at over 1,500 pages. It has not been provided as an attachment due to its size. It has been made available to Councillors and will be made available to the community on the City’s website.

8. The thematic history is a significant resource for the City and the broader community. The work can be incorporated into many service areas of the City including Urban Design & Heritage, Capital Projects, Asset Planning & Management, Strategic & Statutory Planning, Arts & Culture and Economic Development and Tourism.

Resolution - Item 2.6

Councillor Grzybek moved, Councillor Murrihy seconded -

Carried.

Financial Sustainability

10. There are no financial implications resulting from the noting and public release of the thematic history.

Community Engagement

11. The thematic history was prepared using targeted consultation.

12. The project included close collaboration with the Registered Aboriginal Party; Wadawurrung Traditional Owners Aboriginal Corporation in relation to First Nations and shared history. Discussions with the Wathaurong Aboriginal Co-operative were also undertaken.

13. There are numerous organisations, groups and individuals that have contributed to the thematic history. There is a full list provided in the ‘Acknowledgment’ section of the thematic history (available on the website).

Social Equity and Sustainability

14. History has traditionally been documented by Anglo men whose colonial and patriarchal views rarely represented or offered perspectives different to their own. The thematic history has attempted to address the often-overlooked histories of First Nations people and the contributions of women and emigrants (including the contributions made by later non-British arrivals to Greater Geelong).

Relevant Law/Policy/Legal Implications

15. The development of the thematic history has been guided by Victoria’s Framework of Historical Themes (Heritage Council of Victoria, 2010); Aboriginal and Shared Heritage Themes (Heritage Council & Aboriginal Heritage Council of Victoria) and the Code of Ethics for Aboriginal and Torres Strait Islander Research (Australian Institute of Aboriginal and Torres Strait Islander Studies, 2020).

Alignment to Community Plan and Vision

16. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Healthy, caring and inclusive community.

17. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    Creative and diverse culture.

Conflict of Interest

18. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

19. There are no risks associated with noting the preparation and release of the thematic history.

Environmental Sustainability

20. There are no environmental implications associated with noting the preparation and release of the thematic history.

Attachments

1. Attachment 2 Thematic History Themes [LGU1] [2.6.1 - 2 pages]

Councillor Harwood declared a Conflict of Interest in relation to the following item - 2.7 Gambling Harm Minimisation Council Policy – Draft in that Councillor Harwood has been appointed Regional General Manager of AFL Barwon and left the meeting at 7.23 pm prior to discussion of the item.

2.7. Gambling Harm Minimisation Council Policy - Draft

Purpose

1. For Council to approve the release of the draft Gambling Harm Minimisation Council Policy for community engagement for a period of six weeks.

Background

2. The current Electronic Gaming Policy was adopted in May 2017 to be reviewed in May 2020.

3. A discussion paper was developed and distributed in May 2020 following discussion with Councillors and a draft Gambling Harm Minimisation Council Policy (attached) has been developed.

4. This draft policy is a significant shift from the current policy in that it expands on Council’s scope to include all forms of gambling, rather than a sole focus on Electronic Gaming Machines (EGMs).

5. In 2019/2020 in Greater Geelong $344,159 was lost to EGMs per day across 259 operational days. Over the year, that equalled more than $89 million and averages to be $425 spent on EGMs per community member within the municipality. In 2018/2019, the estimated loss from all forms of gambling in Greater Geelong was $247 million. Of this, $129 million was estimated to be from non-EGM gambling activities.

Key Matters

6. The policy shift acknowledges that gambling, though a legal form of entertainment, has unintended negative impacts on the Greater Geelong community. Council has the ability to influence outcomes that prevent or reduce gambling-related harm, whilst also balancing the right to entertainment.

7. The draft policy adopts a public health approach which is guided by harm minimisation principles. The policy focuses on reducing demand by supporting and promoting alternatives to gambling, reducing supply through the promotion of evidence-based sound planning, and reducing harm through community connection and safety.

8. The draft policy highlights Council’s planning and regulatory role when considering and responding to EGM applications. Applications for new gaming venues require a City planning permit. EGM licences are considered by the Victorian Commission for Gaming and Liquor Regulation (VCGLR). Local government can provide a submission regarding the net community benefit of EGMs and gaming venues.

Resolution - Item 2.7

Councillor Mansfield moved, Councillor Moloney seconded -

Carried.

Financial Sustainability

9. In relation to EGM applications, there is a financial cost to the City if the decision is made to contest EGM applications with the VCGLR. Costs associated include the engagement of legal counsel and expert consultants to represent the City.

10. Existing budget is available for community engagement, awareness, and education, with grant opportunities available for targeted projects.

11. Any programs or projects resulting from this policy and requiring additional resourcing will be considered as part of the Council budget cycle.

Community Engagement

12. It is recommended the draft Gambling Harm Minimisation Council Policy be released for community engagement for a minimum of six weeks. The City’s community engagement policy will guide engagement deliberative forums with key stakeholders.

13. Key stakeholders include local sporting clubs, community groups, organisations, and associations, EGM operators, and local counselling and support services.

Social Equity and Sustainability

14. The principles of social equity underpin the development of the draft Gambling Harm Minimisation Council Policy. This includes effective partnership and engagement with priority groups and areas, and the consideration of needs and obstacles faced by these groups when planning services and communication. The draft policy has been informed by current demographic and geographic information that has identified these specific priority areas and groups.

15. The policy recognises Council’s role to better target efforts to reduce the negative consequences of gambling, whist acknowledging that gambling is a legal activity.

Relevant Law/Policy/Legal Implications

16. The draft Gambling Harm Minimisation Council Policy has been developed within all state and federal legislative frameworks and policy contexts. It is the City’s role to respond to applications seeking to increase allocation of EGMs.

Alignment to Community Plan and Vision

17. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Healthy, caring and inclusive community.

18. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    An inclusive, diverse, healthy and socially connected community.

Conflict of Interest

18. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

20. There are no high or extreme risks associated with implementing the recommendations contained in this report.

Environmental Sustainability

21. There are no environment implications arising from the subject of this report.

Attachments

1. Gambling Harm Minimisation Council Policy DRAFT [2.7.1 - 8 pages]

Councillor Harwood declared a Conflict of Interest in relation to the following item - 2.8 G21 and AFL Barwon “Towards 2030 Strategy” in that Councillor Harwood has been appointed Regional General Manager of AFL Barwon and left the meeting at 7.23 pm prior to discussion of the item.

2.8. G21 and AFL Barwon - 'Towards 2030 Strategy'

Purpose

1. The purpose of this report is for Council to note the final G21 and AFL Barwon “Towards 2030 Strategy”.

Background

2. AFL Barwon, in partnership with G21 region local government authorities, commissioned the development of the G21 and AFL Barwon “Towards 2030 Strategy”.

3. The strategy provides an update to the current 2015 strategy. It identifies the future directions for AFL and netball, and the investment priorities for the sport across the region over the next ten years.

Key Matters

4. The strategy has been on public exhibition for a period of six weeks during May to July 2021. As a result of community feedback, a number of changes were made to the final document including data relating to all abilities netball, umpire facilities and partnership opportunities between football and netball. Detail of changes are included in the attached public exhibition summary.

5. The growth of AFL football and netball across the City of Greater Geelong has increased significantly over the past five years, with an overall growth of 38 per cent including a growth of 424 percent in women’s football, while also retaining high participation levels in netball.

6. The final strategy highlights a range of issues that AFL Barwon and G21 local government authorities face, particularly relating to growth in participation. The strategy seeks to develop a plan which drives participation and enhances the experience of all participants, while identifying the priorities for investment and related infrastructure.

7. The final strategy has considered a range of regional and local issues specific to the City of Greater Geelong including:

   1. a focus on ensuring player and umpire changerooms are gender neutral, accessible and universal in their design by 2030;

   2. development of partnerships with schools to advocate for access to facilities and consider collaborative investment in school facilities where increased usage outcomes can be demonstrated;

   3. facilitating the provision of sports lighting to assist in meeting demand for playing fields and courts; and

   4. continuing to provide more sporting fields and netball courts.

Resolution - Item 2.8

Councillor Murrihy moved, Councillor Sullivan seconded -

Carried.

Financial Sustainability

10. The final G21 and AFL Barwon ‘Towards 2030 Strategy’ outlines the priorities for the sport (AFL and Netball).

11. The strategy will act as guidance to the City when considering a range of social infrastructure priorities in future budget processes.

Community Engagement

10. Consultation with key stakeholders has taken place throughout the development of the strategy, and in May 2021 G21 region Council’s approved the release of the draft strategy for a six-week public exhibition period from 31 May to 11 July 2021.

11. During the public exhibition period there were 174 hits on the G21 website, and a total of 21 submissions, which resulted in four minor changes being made to the final strategy document.

12. AFL Barwon have provided a letter of support to confirm they are satisfied with the process undertaken throughout the development of the strategy, the public exhibition period and the steps taken to finalise the strategy.

13. The final strategy was endorsed by the Project Control Group on 26 August 2021 and by the G21 Sport & Recreation Pillar on 30 August 2021.

14. Each G21 Council will present the final strategy for endorsement or noting in October and once received, will be presented to the G21 board for noting.

Social Equity and Sustainability

15. Ensuring social equity in investment is one of the key principles underpinning some of the strategic priorities within the strategy, including, (but not limited to) an investment in gender neutral facilities to accommodate the rapidly increasing and extensive numbers of females participating in both AFL and netball.

Relevant Law/Policy/Legal Implications

16. There are no known statutory impediments to the arrangement proposed within this report.

Alignment to Community Plan and Vision

17. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Healthy, caring and inclusive community.

    Strong local economy.

18. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    An inclusive, diverse, healthy and socially connected community.

Conflict of Interest

19. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

20. If the final strategy were not received and noted by the City of Greater Geelong and other local government authorities, the strategy would not be able to be finalised, or noted by the G21 board.

Environmental Sustainability

21. The development of any new and upgraded facilities will need to consider the City’s Sustainability Framework and Universal Design Principles.

Attachments

1. G21 AFL Barwon Towards 2030 Strategy - Public Exhibition Summary [2.8.1 - 3 pages]

2. G21 AFL Barwon Towards 2030 Strategy - Final Strategy [2.8.2 - 100 pages]

Councillor Harwood declared a Conflict of Interest in relation to the following item - 2.9 Sport and Recreation Victoria Grant Programs 2021/22 in that Councillor Harwood has been appointed Regional General Manager of AFL Barwon and left the meeting at 7:23 pm prior to discussion of the item.

2.9. Sport and Recreation Grant Programs - 2021/22

Purpose

1. To resolve on the priority projects for submission to the 2021 Sport and Recreation Victoria (SRV) Community Cricket and Country Football Netball grant programs.

Background

2. The state government has recently opened the annual Community Cricket grant program and round two of the Country Football Netball grant program is due to be released in late September.

3. The broad eligibility and assessment criteria for applications includes alignment to Council’s strategic direction (Social Infrastructure plan, G21 Cricket Strategy, and G21 and AFL Barwon Strategy), asset condition and compliance, overall community benefit and project readiness.  

4. All applications require a $1: $1.5 contribution between Council and the state government, respectively. The maximum funding amounts available for each program are up to $100,000 per application (Community Cricket Program) and up to $150,000 per application (Country Football Netball Program).

5. Any financial contribution needs to be confirmed by Council prior to application.

Key Matters

6. An assessment of known projects has been undertaken against Sport and Recreation Victoria (SRV) funding criteria. Officers have consulted with SRV, peak sporting bodies (Netball Victoria and Cricket Victoria) and president of the Geelong Cricket Association (GCA) to outline the priority projects and seek feedback.

7. The priority project proposed for funding under the Community Cricket Program is for development of new cricket nets and practice facility at Newcomb District Cricket Club (Grinter Reserve). The total project cost is estimated at $400,000 with a contribution from Council of $300,000.

8. The priority project proposed for funding under the Country Football Netball Program is for the development of an additional compliant netball court at Anakie Football Netball Club (Anakie Reserve). The total cost of the project is estimated at $250,000 with a required contribution from Council of $100,000.

Resolution - Item 2.9

Councillor Murrihy moved, Councillor Kontelj seconded -

Carried.

Financial Sustainability

9. Council is required to commit funding to be made available within the 2022-23 budget to meet the SRV criteria as part of the application.

   1. Community Cricket Program:

      1. The maximum funding allocated to any individual project is $100,000. Should the project be successful in securing state funding, Council will be required to contribute the remaining cost required to complete the project.

      2. High level preliminary costings have been obtained for the Grinter Reserve cricket nets that indicate a cost of $400,000 to deliver the project.

      3. An allocation of $350,000 has been earmarked within the 2022-23 budget year to complete this project, if successful these funds would need to be pre-committed prior to the 2022-23 budget.

   2. Country Football Netball Program (Round two):

      1. The maximum funding allocated to any individual project is $150,000. Should the project be successful in securing state funding, Council will be required to contribute the remaining budget required to complete the project.

      2. High level preliminary costings have been obtained for the Anakie Reserve netball court development of $250,000.

Community Engagement

10. Officers have consulted with, and obtained letters of support from the following stakeholders:

    1. Community Cricket Program:

       1. Cricket Victoria;

       2. Geelong Cricket Association; and

       3. Newcomb District Cricket Club.

    2. Country Football Netball Association:

       1. Netball Victoria; and

       2. Anakie Football Netball Club.

Social Equity and Sustainability

11. Grinter Reserve experiences a high level of usage and visitation, with the cricket nets currently non-compliant, requiring both renewal and expansion to accommodate growth within the club. Redevelopment of the current training nets for the Newcomb District Cricket Club will ensure safe, compliant training facilities for the club and provide ongoing community access.

12. The project is identified as a development priority within a recently completed Facility Development Plan for the reserve.

13. The project has been identified as a Council priority having received a budget allocation of $350,00 within the 2022-23 budget.

14. The development of an additional netball court at Anakie will ensure the club meets the preferred facility guidelines for netball and support increased participation in sport for the local community.

15. The delivery of these projects will increase the capacity of facilities within the City’s outdoor sport and recreation network.

Relevant Law/Policy/Legal Implications

16. There are no known legal or statutory impediments to the arrangement proposed in this report.

Alignment to Community Plan and Vision

17. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Healthy, caring and inclusive community.

18. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    An inclusive, diverse, healthy and socially connected community.

Conflict of Interest

19. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

20. The risk to Council may be that the existing preliminary costs obtained for each project may change/increase as detailed design and construction is completed. If this was to occur Council would be required to increase its contribution to deliver the projects.

Environmental Sustainability

21. There are no known environmental implications.

Attachments

Nil.

Councillor Harwood re-entered the meeting room at 8:02 pm.

2.10. Adoption of Street Lighting Policy

Purpose

1. For Council to adopt the revised Public Street Lighting Policy and note the related Engineering Design Note 15.

Background

2. The existing Street and Public Place Lighting Policy was adopted by Council in 2008 and is due for review.

3. The updated Public Street Lighting Policy ('the Policy', Attachment 1) sets the direction for new and replacement street lighting aiming for more contemporary, innovative and energy efficient street lighting with a consistent approach across the City.

4. A 30-day public exhibition period ending 22 July 2021 was completed for the Draft Public Street Lighting Policy and the related Engineering Design Note 15
   (Attachment 2).

5. The City received 12 submissions, three were from the land development sector and nine from the public. A consultation report (Attachment 3) has been attached that includes how the submitter’s comments have been considered and incorporated into the documents, where appropriate.

Key Matters

6. In response to feedback the Policy and Engineering Design Note have been updated to allow three types of decorative poles (that is: Manningham, Promenade and Lincoln), matching light fittings and a range of approved colours.

7. The benefit of standard (non-decorative) lighting is that the Distributor (Powercor) will replace failed or damaged street lights under the current maintenance agreement known as Operations, Maintenance and Repair (OMR). The OMR is budgeted with a high degree of confidence relative to funding the maintenance and replacement of the standard street lighting fleet which the City funds 100%.

8. The Distributor is engaged to replace the non-standard lighting for quality assurance under the OMR arrangements. The City funds 100% of the replacement costs of non-standard decorative street lights. The revised Policy requires a contribution equivalent to 100% of capital cost for future maintenance and replacement that cannot be incorporated into the OMR with the Distributor. The maintenance levy has been benchmarked within the local government sector, specifically Wyndham, Melton, Cardinia and Casey. In summary, Cardinia and Casey apply the 100% levy and Melton applies 20% (which matches the City’s current levy). Wyndham permits decorative street lighting  in Activity Centres only.

Original Recommendation - Item 2.10

Amendment - Item 2.10

Councillor Grzybek moved, Councillor Aitken seconded -

Carried.

Amended Motion – Item 2.10

Councillor Grzybek moved, Councillor Moloney seconded -

Carried.

Financial Sustainability

9. The City manages an estimated 24,030 street lights. Table 1 shows the distribution of street-lights by category

   Table 1 - City managed street lights

Street lighting category	Pedestrian	Vehicle	Total
Standard	16,600	5,500	22,100
Decorative	1,700	230	1,930
Total	18,300	5,730	24,030




10. The replacement of the standard street lighting fleet is funded by the OMR. The Distributor invoices the City an estimated $1,423,000 per year for approximately 22,100 street lights. The full replacement cost of the standard street lighting fleet over 30 years amounts to approximately $42.69 million. The life span design of the typical galvanised steel street light pole and fitting is 30 years. The luminaire (bulb) may require replacing every 4-10 years and is covered by the Operations, Maintenance and Repair (OMR) contract the City has with the Distributor.

11. It costs the City an average of $3,500 to replace a decorative light. A recent example of the replacement of a single decorative pole and fitting cost over $12,100. Considering the City manages a fleet of 1,930 decorative street lights (8.7% of the total street light fleet), this amounts to $6.77 million (15.8% of the total replacement cost of the standard street lighting fleet) of assets the City needs to fund for eventual replacement over their 30 year life in addition to the OMR for the standard street lighting fleet (Table 2).

12. In 2020/2021 the City collected $102,676 income from the street lighting maintenance levy for decorative street lighting, this is $122,845 less than the estimated annual City-funded non-standard decorative lighting maintenance and replacement of $225,521. The increase in maintenance levy to 100% provides sufficient funds for the first replacement of decorative lights with ‘like for like’, however subsequent replacement would be with standard poles and fittings.

    Table 2 - Cost comparison between standard and non-standard street lighting

	Decorative	Standard	Total
Full replacement cost over 30 years	6,765,615	42,690,000	49,455,615
Annual replacement OMR	225,521	1,423,000	1,648,521
Estimated number of street lights	1,930	22,100	24,030
Full replacement cost / lantern	395	200
Full replacement cost/ pole	3,500	1,000
Full replacement of pole and lantern (minimum)	3,895	1,200




13. The Policy permits land developers to install non-standard decorative street lighting using three lighting styles (Manningham, Promenade and Lincoln). Each non-standard decorative installation will incur a maintenance levy of 100% of the initial capital cost of the street light to meet the initial replacement costs of these assets to achieve the developer’s preferred aesthetic outcome and to balance the disproportionate replacement costs.

14. Alternative decorative lighting styles are permitted in Major Activity Centres to meet urban design and place making outcomes. The lighting styles for major activity centres is defined in City masterplans or similar precinct planning documents.

15. This approach allows better management of the street lighting fleet at the lowest cost to the community while minimising the long-term maintenance financial burden for decorative street lights.

Community Engagement

16. Following engagement with the development sector in 2020, further consultation on the revised Policy occurred in June and July 2021 through a 30-day public exhibition period. The revised Policy was published on the City's Have Your Say website and mailed out to development industry stakeholders including Urban Development Institute of Australia and Association of Land Development Engineers.

17. The City received 12 submissions from the June-July 2021 engagement. Nine comments were from residents and three from the land development industry, including the Urban Development Institute of Australia (Victoria). The engagement feedback is detailed in Attachment 3.

18. The main themes of the submissions related to:

    1. Concern about who would pay for the extra level of service that decorative street lighting requires. Some were willing to pay for the increased costs while some developers were advocating using the previous levy structure in the Infrastructure Design Manual; 

    2. Supporting the narrower field of decorative street light choices whilst allowing developers to define the aesthetic in residential areas;

    3. Preference for more decorative street lighting options by expanding the acceptable decorative street lights to Manningham, Promenade and Lincoln;

    4. Decorative/non-standard lighting provides a sense of place/connection; and

    5. Definition of a precinct and how different developments create uniqueness from others.

19. Several submissions suggested changes to how the street lighting network is managed, namely:

    1. Reduce light spill for wildlife or observing the night sky -the City’s adoption of LED street lights (new and replacement) reduces light spill by better focusing of the street light itself; and

    2. Turn off at certain times to reduce power costs/greenhouse gas emissions – this suggestion would significantly reduce public safety and encourage anti-social behaviour (e.g. graffiti and loitering). The Policy permits the implementation of control management systems and the Engineering Design Note defines the type of control management system that would ultimately control light output by dimming at certain times by area but not turn off entirely thus reducing power costs/greenhouse gas emissions.

Social Equity and Sustainability

19. The Policy takes an equitable approach with prescribed minimum standards for street lighting throughout the municipality.

20. The Policy defines where standard or decorative lighting can be applied. Applying decorative lighting at Major Activity Centres and other high pedestrian areas, enables urban design and place making outcomes.

Relevant Law/Policy/Legal Implications

21. Through the policy review process, it was determined that the detailed engineering information would be better incorporated in an Engineering Design Note to align with current Policy documentation that provides clarity on the City’s technical requirements. The primary design documents are the Australian/New Zealand Standard AS/NZS 1158 Road Lighting Standards and the Infrastructure Design Manual.

    22.  There is no foreseen policy, legal, or statutory implications associated with the adoption of this policy.

Alignment to Community Plan and Vision

23. This report aligns with Our Community Plan 2021-2025 strategic priority:

    1. Sustainable growth and environment.

24. This report aligns with the community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    1. A leader in developing and adopting technology

    2. An inclusive, diverse, healthy and socially connected community.

    3. Development and implementation of sustainable solutions.

    4. People feel safe wherever they are.

Conflict of Interest

25. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

26. The revised Policy promotes further standardisation of the street lighting fleet and this incrementally improves the City's response to street light faults where their replacement reverts to standard street light fitting and pole.

27. This approach addresses the current financial risk by streamlining the range of lighting options in new developments, thereby reducing the life cycle cost of street lighting to the City.

Environmental Sustainability

28. The City is rolling out more energy efficient LED lighting. By updating street lighting principles, the City can leverage SMART and energy efficient street lighting technologies which are rapidly evolving with the potential for sensors to monitor air quality, pedestrian and traffic movement etc.

29. Enhanced lighting management extends the lighting asset life and reduces power consumption by mandating the use of energy efficient street light fittings and control management systems with the ability to dim street lights.

Attachments

1. Attachment 1 - Public Street Lighting Policy [2.10.1 - 7 pages]

2. Attachment 2 - Draft Public Street Lighting Engineering Design Note 15 [2.10.2 - 15 pages]

3. Attachment 3 - Public Street Lighting Policy Engineering Design Note Consultation Report [2.10.3 - 15 pages]

2.11.      Birnam Court, Belmont - Declaration - Street Construction - Special Charge Scheme 365

Purpose

1. This report seeks a resolution by Council to declare a Special Charge Scheme to fund the road construction and sealing of Birnam Court, Belmont.

Background

2. The proposed road construction and sealing works have been developed in response to several requests from residents to seal Birnam Court, Belmont. As a no-through road, Birnam Court is the final road in the local area that is unsealed. Sealing the road will improve amenity, road safety and limit impacts from dust to adjacent properties.

3. As part of the road construction works delivered as part of the Scheme, the City will fund the renewal of kerb, channel, and associated drainage infrastructure.

4. Council resolved its intention to declare a Special Charge Scheme at its meeting on 22 June 2021 and following the statutory engagement process it is recommended to progress declaring the Scheme.

Key Matters

5. The total project cost of $138,042 is separated in two parts:

   1. The total Scheme cost is estimated at $78,750. Property owners will be required to contribute the full amount of $78,750 based on the apportionment of cost and special benefit to adjacent properties.

   2. The City will fund the renewal of kerb, channel, and drainage in the court at an estimated cost of $59,292.

6. There are eight residential properties abutting the proposed Scheme that will receive special benefit. There are no City owned properties in the Scheme.

7. Based on the majority support, the Scheme has been prepared in accordance with the special rate and charge provisions of the Local Government Act 1989, along with the City of Greater Geelong’s Special Rates and Charges Policy and community engagement guidelines.

8. One formal submission has been received in relation to the proposed charge.

Original Recommendation – Item 2.11

Revised Officer Recommendation – Item 2.11

Resolution – Item 2.11

Councillor Harwood moved, Councillor Moloney seconded -

Carried.

Financial Sustainability

9. The total project cost is $138,042, proposed contributions from property owners for the road construction and sealing Scheme is $78,750.

10. The City will fund $59,292 for renewal of kerb, channel, and drainage. These works are excluded from the Scheme.

11. The estimated cost and apportionment are shown in Attachment 3 - Schedule C.

12. Special charges are the key source of revenue for City of Greater Geelong’s road and footpath construction programs to ensure the ongoing delivery of a range of important transport services to the local community on an equitable basis.

13. In times of emergency, such as with the COVID-19 pandemic, it is recognised that significant hardship can be experienced by the members of the community.

    1. The City will consider an application for financial hardship relief confidentially and objectively based on the information provided by the person in the application and will advise of its decision in writing after receiving the application and all supporting information.

Community Engagement

14. At the 22 June 2021 Council Meeting, Council resolved its Intention to Declare a Special Charge Scheme and the following occurred:

    1. Letters to all benefitting property owners were sent on 30 June 2020 advising of the Intention to Declare and avenues of providing feedback.

    2. A Public Notice was placed in the Geelong Advertiser on 10 July 2021 with a copy sent to all benefitting property owners.

15. Thereare eight residential properties abutting the proposed road construction and sealing that will receive special benefit. Responses were received from six property owners. Of these, four respondents expressed their support for the road sealing and two respondents did not support on grounds of cost.

16. One submission was received requesting that residents who own more than one property in the Court only receive one charge. Their submission would result in re-apportioning costs across all benefitting properties after combining the fee for the two properties under single ownership. This effectively reduces their total contribution from $19,687.50 to $11,250.00 and increases the contributions for the other properties in the Scheme by $1,406.25. Table 1summarises the impacts to all properties of the submitter’s suggestion. This proposal was not considered as the two properties are separately titled and rated and could be held in different ownership. Further details of the submission can be found in Attachment 6.

    Table 1 – Changes to property contributions based on submission feedback

Description	Adopted	Alternative	Difference
Properties	8	7	1
Contribution	$9,843.75	$11,250.00	$1,406.25




17. Further correspondence will be sent to benefitting property owners following Council’s decision on the declaration.

18. Should Council resolve to declare the charges, all benefitting property owners have a right of appeal to VCAT. If appealed, and VCAT confirm the scheme, the City is cleared to proceed to construction.

19. The Special Charge Scheme process is described in Attachment 5.

Social Equity and Sustainability

20. The proposed Special Charge Scheme has been developed as the benefitting properties receive all of the benefits and not the wider community.

Relevant Law/Policy/Legal Implications

21. The Scheme has been prepared in accordance with the Special Rate and Charge provisions of the Local Government Act 1989 including the 2004 Ministerial Guideline and The City of Greater Geelong’s Special Rates and Charges Policy and Community Engagement Guidelines.

Alignment to Community Plan and Vision

22. This report aligns with Our Community Plan 2021-2025:

    1. Strategic Direction 2 – Sustainable growth and environment

       1. Four-year priority – meet existing and future transport needs

    2. Strategic Direction 4 - High-performing council and organisation

23. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    1. Development and implementation of sustainable solutions.

Conflict of Interest

24. No officer involved in the preparation of this report declared a general or material conflict of interest.

25. During the design stage, it was identified that there is an asbestos pipe owned by Barwon Water. Barwon Water have assessed the site and confirmed construction can proceed with care when working in proximity to the pipe. To manage this risk, it should be specified in the tender and contract of this Scheme that contractors are aware of this pipe and a modified construction methodology be developed for working near this water main. Liability for damage to this water main would rest with the contractor.

26. Sealing Birnam Court will provide safer driving conditions for motorists with a defined and standard road profile. The renewed drainage, kerb and channel will reduce the hazards associated with water over roads and the effects of nuisance flooding.

Environmental Sustainability

27. The road infrastructure proposal provides sealed access and improved amenity as dust and mud concerns are mitigated.

28. No significant vegetation removal will be required to complete the project.

29. The City will encourage the use of recycled materials for the project construction.

Attachments

1. Attachment 1 Schedule A Cost Estimates Birnam Court Belmont SRC 365 D21 3 [2.11.1 - 1 page]

2. Attachment 2 Schedule B Benefit Ratio Birnam Court Belmont SRC 365 D21 338722 [I88H] [2.11.2 - 2 pages]

3. Attachment 3 Schedule C Property Cost Birnam Court Belmont SRC 365 D21 338726 [AXDA] [2.11.3 - 1 page]

4. Attachment 4 Map of Scheme Area Birnam Court Belmont SRC 365 D21 338737 [B5Q3] [2.11.4 - 1 page]

5. Attachment 5 Scheme Process Birnam Court Belmont SRC 365 D21 338768 [2.11.5 - 1 page]

6. Attachment 6 Summary of submission Birnam Court Belmont SRC 365 D2 [ZBPQ] [2.11.6 - 1 page]

2.12. Amendment C399ggee Armstrong Creek NVPP Correction - Consideration of Panel Report and Adoption  

Purpose

1. To consider the Panel Report on Amendment C399ggee and adopt the Amendment.

Background

2. Shortly after the original Native Vegetation Precinct Plans (NVPPs) for the Armstrong Creek Town Centre and Horseshoe Bend Precincts were gazetted, the Department of Environment, Land, Water and Planning updated the way that offsets were calculated. Generally, this correction results in a reduction of species-specific offsets required, and an increase in general offsets being required for the removal of any native vegetation that is permitted to be removed under these two NVPPs.

3. The proposed changes to the NVPPs are to implement this up-dated methodology for the calculation of native vegetation offsets, no changes to the status of native vegetation in either precinct are proposed, that is: there will be no native vegetation that was originally to be retained that can now be removed or vice versa.

Key Matters

3. Exhibition of the Amendment in March/April 2020 resulted in two submissions.

4. The submissions were considered by Council Officers under delegation on 21 December 2020 and it was resolved to submit all submissions to an Independent Panel appointed by the Minister for Planning.

5. Following a hearing held on 3 March 2021 the Panel Report dated 7 April 2021 was received by Council. Under Section 27 of the Planning and Environment Act 1987, the Planning Authority must consider the Panel’s report before deciding whether or not to adopt the Amendment.

6. The Panel found the Amendment to be strategically justified by policy and recommends that the Amendment be adopted with changes.

7. The changes to the exhibited Amendment recommended by the Panel relate to specific drafting and content improvements to Urban Growth Zone Schedules 4 (Armstrong Creek Horseshoe Bend Precinct) and 5 (Armstrong Creek Town Centre Precinct), and the Native Vegetation Precinct Plan that applies to each precinct. Council officers support the panel’s recommended changes.

8. Amendment C399ggee therefore changes the following Greater Geelong Planning Scheme provisions recommended for adoption:

   1. Schedule 4 to Clause 37.07 Urban Growth Zone (UGZ4);

   2. Schedule 5 to Clause 37.07 Urban Growth Zone (UGZ5);

   3. Schedule to Clause 52.16 Native Vegetation Precinct Plan; and

   4. Schedule to Clause 72.04 Documents incorporated in this planning scheme.

Resolution - Item 2.12

Councillor Grzybek moved, Councillor Harwood seconded -

Carried.

Financial Sustainability

10. There will be no financial implications for Council as a result of the adoption of this Amendment.

Community Engagement

11. The Amendment was exhibited in accordance with the provisions of the Planning and Environment Act 1987 from Thursday 19 March 2020 until Monday 20 April 2020.

Social Equity and Sustainability

12. The amendment will result in a positive social impact by facilitating the more efficient and effective use of the land.

Relevant Law/Policy/Legal Implications

13. The Amendment supports the following State Policies from the Planning Policy Framework:

    1. Clause 12.01-1S Protection of Biodiversity;

    2. Clause 12.01-2S Native Vegetation Management; and

    3. Clause 12.05-3 Biodiversity.

14. The Amendment supports the following Policies from the Local Planning Policy Framework:

    1. Clause 22.11 Armstrong Creek Urban Growth Area; and

    2. Clause 22.11-2 Objectives.

Alignment to Community Plan and Vision

15. This report aligns with Our Community Plan 2021-2025 strategic priority: Sustainable growth and environment.

16. The repost aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    Sustainable development that supports population growth and protects the natural environment.

Conflict of Interest

17. No officer involved in the preparation of this report declared as a general or material conflict of interest.

Risk Assessment

18. There are no identified risks associated with implementing the recommendations contained in this report.

Environmental Sustainability

19. The proposed Amendment C399ggee will facilitate the assessment of any proposed offset requirements associated with applications for the removal of native vegetation.

Attachments

1. Attachment 1 - Discussion [2.12.1 - 8 pages]

2. Attachment 2 - Instruction Sheet [2.12.2 - 1 page]

3. Attachment 3 - Clause 37.07-4 [2.12.3 - 7 pages]

4. Attachment 4 - Clause 37.07-5 [2.12.4 - 12 pages]

5. Attachment 5 - Clause 52.16 - Schedule [2.12.5 - 1 page]

6. Attachment 6 - Clause 72.04 - Schedule [2.12.6 - 3 pages]

7. Attachment 7 - Native Vegetation Precinct Plan - Armstrong Creek Town Centre Precinct [2.12.7 - 52 pages]

8. Attachment 8 - Native Vegetation Precinct Plan - Horseshoe Bend Precinct Armstrong Creek Urban Growth Area [2.12.8 - 110 pages]

2.13. T2200023 - LED and Smart Control Delivery Project

Purpose

1. To award Contract C2200023 for the LED and Smart Control Delivery Project to Schreder Australia Pty Ltd (ABN 17 604 331 937).

Background

2. The City owns or pays for the operation and maintenance of over 25,000 street lights at a cost of $3.2m per year (2018). Conversion of existing light fittings to more efficient light-emitting diodes (LEDs) with smart control technology would deliver a vast range of benefits including operational cost savings, a reduction in energy consumption and greenhouse gas emissions and improvements to road safety, public security, public amenity, lighting service and asset management.

3. Works for the entire project shall comprise of an accelerated bulk replacement of approximately 25,000 existing street lights that the City either owns or pays for with modern LED luminaries. The new luminaries will also include a smart control device which will be connected to a new wireless network and will enable remote control and adjustment of the lighting output, also creating a platform for additional smart city infrastructure to be added.

4. Works under this engagement (Phase 2) will include the replacement of approximately 5,500 existing street lights which includes most of the regions ‘V category’ lights.

Key Matters

5. Procurement Services managed a select tender process, using a Municipal Association of Victoria (MAV) panel contract outlined below, seeking to appoint a suitably qualified and experienced lighting supplier to undertake the supply of the associated LED light fittings and smart control devices for Phase 2 of the project.

6. The City is utilising the existing Municipal Association of Victoria (MAV) Contract SL3911: Panel of Providers for Approved Energy-Efficient Street Lighting Hardware (luminaires and associated components) and Installation Services and aligns with the terms and conditions of this panel.

7. The submissions were evaluated in accordance with the processes detailed in the City’s ‘Procurement and Contracts Manual’.

8. Based on the tenderers project experience, expertise and value for money the Tender Evaluation Panel (TEP) recommend that Schreder Australia Pty Ltd be awarded the contract for the supply of lighting hardware.

9. The lump sum price for the delivery of the project is $3,174,858.00 (excl. GST).

Resolution - Item 2.13

Councillor Aitken moved, Councillor Moloney seconded -

Carried.

Financial Sustainability

10. The project has come in within the allocated budget.

Community Engagement

11. Media and social media campaigns were completed during the design phase to gather feedback and comments to be considered in the design and will also continue through implementation of the project to keep the community updated on progress and timing of the works in specific areas.

12. This tender was a standard supply and delivery project off an existing Municipal Association of Victoria (MAV) panel contract and did not have any opportunities for collaboration.

Social Equity and Sustainability

13. Research recognises that quality street lighting improves road safety and particularly white light provided by LEDs, makes people feel safer in the public domain at night and can be more of a deterrent to antisocial behaviour. Implementing LED and smart controlled lighting will help community members of all genders and age groups feel safer on our roads and where they live.

Relevant Law/Policy/Legal Implications

14. This tender was advertised in accordance with the requirements of section 186 of the Local Government Act 1989 and the tender process has been conducted in accordance with the City’s Procurement Policy.

15. The planned and systematic conversion of street lighting to LED’s will also ensure improved compliance with the Public Lighting Code which is regulated by the Essential Services Commission.

Alignment to Community Plan and Vision

16. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Sustainable growth and environment.

17. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    Development and implementation of sustainable solutions.

Conflict of Interest

18. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

19. The tender evaluation process involved the assessment of Work, Health and Safety policies, procedures and risk assessment documents.

Environmental Sustainability

20. The bulk change out of existing public lighting to LED technology would reduce energy consumption by 63.5% from 12.52GWh (gigawatt hours) per year to 4.57GWh per year. This presents a reduction in greenhouse gas emissions of 8,664t of CO2 per year.

21. The project will also ensure that redundant mercury vapour lamps are disposed of in methodical and environmentally responsible manner.

Tender Details

Contract Details

22. Contract C2200023: LED and Smart Control Delivery Project.

Invitation to Tender

23. The City issued a select tender T2200023, closing 2pm Tuesday 14 September 2022, seeking to appoint a qualified lighting supplier to undertake the supply of the associated LED light fittings and smart control devices for Phase 2 of the project which includes most of the regions ‘V category’ lights.

    Table 1 Invitations to Tender

Medium	Date Advertised
eProcure	31 August 2022

Tender Evaluation Panel

24. The Tender Evaluation Panel comprised the following staff:

    Table 2 Tender Evaluation Panel

Position Title	Panel role
Procurement Specialist	Chair
Manager Capital Projects	Member
Project Manager, Capital Projects	Member
Technical Services Officer, Engineering Services	Member

Tender Submissions

25. Tenderers had to meet the following mandatory criteria:

    1. OH&S system – if the tenderers OH&S processes and procedures do not meet a minimum standard determined by the City, the tenderer will not be considered for the contract.

       Table 3 Tender Submissions Received

Tender		Conforming tender
A	Schreder Australia Pty Ltd	Yes
B	Tender B	Yes

Tender Evaluation

26. The Tender Evaluation Panel used the following qualitative criteria (in order of weighting) to assess submissions.

    Table 4 Comparative Criteria Weighting

Comparative Criteria	Weighting %
Methodology/Plan for performing contract (incl. Capability)	50
Clever and Creative (Innovation)	40
Economic & Local Content contribution (mandatory)	10




27. The tender was evaluated by the tender evaluation panel in a two staged process:

    1. Qualitative assessment of a weighted score totalling 100%; and

    2. Evaluation of price against weighted score:

       VFM = Tendered Price ÷ Weighted Score (lowest VFM Score = preferred supplier).

28. Schreder Australia Pty Ltd were deemed the best value for money tenderer, demonstrating best value for money for the City, and placing them as the preferred tenderer

Tender Evaluation Scores

29. At the conclusion of the valuation the teners were ranked in the following order.

    Table 5 Tender Evaluation Scores

Tender		Rank
A	Schreder Australia Pty Ltd	1
B	Tender B	2

Post Tender Contact

30. The Tender Evaluation Panel sought clarification on two line items in writing. Schreder Australia Pty Ltd provided a detailed response which the Tender Evaluation Panel was satisfied with.

Probity

31. No probity Issues were identified

Attachments

Nil.

2.14.   Proposed Lease to Powercor - Part of 110-122 Unity Drive, Mount Duneed

Purpose

1. To seek Council approval to undertake community engagement in accordance with section 115(4) of the Local Government Act 2020 and Council’s Community Engagement Policy for the intention to enter into a lease with Powercor Australia Limited (Powercor) for the site of a power substation at 110-122 Unity Drive, Mount Duneed.

Background

2. An electrical substation is required to be installed in the Leased Area of the new Armstrong Creek West Community Hub currently under construction at 110-122 Unity Drive, Mount Duneed as shown attached.

Key Matters

3. Powercor require the Greater Geelong City Council (City) to enter into a lease for the Leased Area within the community hub, for a term of 30 years with one further term of 20 years to protect Powercor’s asset.

4. The Powercor substation is necessary to provide adequate electrical supply to the premises.

5. The City must comply with section 115(4) of the Local Government Act 2020 which requires that City undertake community engagement in accordance with its Community Engagement Policy in respect of the proposal to enter the lease.

Resolution - Item 2.14

Councillor Moloney moved, Councillor Sullivan seconded -

Carried.

Financial Sustainability

6. Powercor is responsible for maintaining the substation for the term of the lease and any period of overholding. The City is not required to budget for any expenses.

7. The City shall not charge a lease fee, in line with other agreements with Powercor.

Community Engagement

8. Community engagement on the proposed lease will be undertaken in accordance with the Council’s Community Engagement Policy. Community feedback received will be considered by Councillors prior to the approval of the lease.

9. Any person will have an opportunity to make a written submission on the proposed lease. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission

Social Equity and Sustainability

10. There are no social equity and sustainability implications of completing the community engagement process for the lease.

Relevant Law/Policy/Legal Implications

11. Council must comply with section 115 of the Local Government Act 2020 which requires that, as the proposed lease is for a period of greater than 10 years, community engagement must be undertaken in accordance with the Council’s Community Engagement Policy.

Alignment to Community Plan and Vision

12. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Strong local economy.

13. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    A leader in developing and adopting technology.

Conflict of Interest

14. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

15. The substation enclosure proposed shall comply with all building codes, regulations and Powercor standards.

16. The lease establishes Powercor’s management rights and obligations for its asset to mitigate risks to the City.

Environmental Sustainability

17. The project in which the substation will service is seeking a green star certification and as such will ensure compliance with green star requirements.

Attachments

1. Survey Plan Powercor Substation [2.14.1 - 1 page]

2. Locality Plan Proposed Lease to Powercor Unity Drive Mt Duneed [2.14.2 - 1 page]

2.15.    Proposed Road Discontinuance - New Station Estate

Purpose

1. To seek Council approval to initiate the statutory process for the proposed discontinuance of roads within the New Station Estate, Broderick Road, Corio.

Background

2. The New Station Estate is located within the Geelong Regional Employment Precinct in Broderick Road, Corio.

3. This is an historic inappropriate subdivision dating back to the 1930’s with the registration of the plan of subdivision LP13379, and although it was subdivided into 227 lots and road reserves, it was never developed so the roads were not constructed, and the land was not serviced.

4. The City introduced a voluntary purchase scheme in 2002 to facilitate the purchase of allotments from private owners and has acquired most of the lots through that scheme.

5. There is a New Station Estate Restructure Plan 2010 (Amended 2017) applied to the land, which establishes the principles for redeveloping the land and includes a drainage basin for a wider catchment area.

6. A Public Acquisition Overlay (PAO) has been imposed on all the lots which are required for roads and drainage as identified in the Restructure Plan.

7. The City is finalising the compulsory acquisition of lots within the PAO and is in the process of purchasing the land back via both the voluntary purchase scheme and compulsory acquisition for the drainage basin and new roads.

Key Matters

8. The City has commenced the project to redevelop the land for industrial purposes in line with its objective to grow development and employment opportunities in the precinct.

9. As part of the redevelopment the location of some of the existing roads will not be included in the final design in accordance with the restructure plan.

10. Prior to the redevelopment, the existing road reserves will need to be discontinued.

11. Public notice is required in accordance with section 223 of the Local Government Act 1989 for the road discontinuances.

Resolution - Item 2.15

Councillor Grzybek moved, Councillor Aitken seconded -

Carried.

Financial Sustainability

12. There are no financial implications of giving public notice of the proposed road discontinuances.

Community Engagement

13. Public notice will be undertaken in accordance with section 223 of the Local Government Act 1989 to consider the proposed road discontinuances. This provides an opportunity for the community to provide its feedback to Council on the proposal, to assist in further consideration.

14. Any person will have an opportunity to make a written submission on the proposed road discontinuances. A submitter is entitled to request in the submission, that the person wishes to appear or be represented by a person specified in the submission, at a meeting to be heard in support of their submission

Social Equity and Sustainability

15. There are no known social equity issues by the recommendation to undertake community engagement for the proposed discontinuances.

Relevant Law/Policy/Legal Implications

16. Council has the authority to discontinue a road.

17. Council must comply with section 223 of the Local Government Act 1989 which requires that if Council proposes to discontinue a road in accordance with Clause 3 of Schedule 10 of the Local Government Act 1989 by notice in the Government Gazette, Council must undertake public notice. This engagement will inform decision making on whether to discontinue the roads.

Alignment to Community Plan and Vision

18. This report aligns with Our Community Plan 2021-2025 strategic priority:

    Strong local economy.

19. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    A prosperous economy that supports jobs and education opportunities, as the redevelopment will result in employment opportunities in the Geelong Ring Road Employment Precinct.

Conflict of Interest

20. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

21. There are no notable risks in issuing this public notice.

Environmental Sustainability

22. There are no environmental sustainability impacts.

Attachments

1. Proposed Road Discontinuances - New Station Estate, Broderick Road, Corio ( D 21-408777) [2.15.1 - 1 page]

2.16.    Harriott Estate Stages 1 and 2 - Revocation of Flood Prone Area Designation of New Lots

Purpose

1. To revoke Council’s designation of 12 December 2006 of flood affected land at Harriott Estate, Stages 1 and 2 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.

Background

2. Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.

3. The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.

4. This revocation will result in two stages of new lots in Harriott Estate, both fronting 2 Harriott Road Armstrong Creek, being free of their flood prone status, paving the way for homes to be built on this land.

Key Matters

3. The flood mapping is subject to a revision due to the subdivision and development at 2 Harriott Road, Armstrong Creek. Prior to subdivision the parent lots were considered liable to flooding. These development stages achieve flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.

4. The recommendation by City engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).

5. It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.

Resolution - Item 2.16

Councillor Harwood moved, Councillor Moloney seconded -

Carried.

Financial Sustainability

8. There are no financial implications arising from the subject of this report.

Community Engagement

9. A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.

10. Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.

Social Equity and Sustainability

11. The City has a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.

Relevant Law/Policy/Legal Implications

12. The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989 and 2020, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.

13. The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.

Alignment to Community Plan and Vision

14. The recommendations of this report align with Community Plan 2021-2025 Strategic Direction: Sustainable Growth and Environment - meet the housing needs of our future community.

Conflict of Interest

15. No Council officers or contractors who have provided advice in relation to this report have declared a general or material conflict of interest regarding the matter under consideration.

Risk Assessment

16. The City has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.

17. The revocation of the designation is the final step in minimising risk.

Environmental Sustainability

18. The revocation of flood-prone areas designation and revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.

Attachments

1. Harriott Estate Stage 1 2 Current flood map [2.16.1 - 1 page]

2.17.    Ashbury Estate Stages 18 and 19 - Revocation of Flood Prone Area Designation of New Lots

Purpose

1. To revoke Council’s designation of 12 December 2006 of flood affected land at Ashbury Estate Stages 18 and 19 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.

Background

2. Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.

3. The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.

4. This revocation will result in another two stages of new lots in Ashbury Estate, both fronting 530 Barwarre Road Armstrong Creek, being free of their flood prone status, paving the way for homes to be built on this land.

Key Matters

5. The flood mapping is subject to a revision due to the subdivision and development at 530 Barwarre Road, Armstrong Creek. Prior to subdivision the parent lots were considered liable to flooding. These development sites, which are also known as Ashbury Estate achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.

6. The recommendation by City engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).

7. It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.

Resolution - Item 2.17

Councillor Moloney moved, Councillor Harwood seconded -

Carried.

Financial Sustainability

8. There are no financial implications arising from the subject of this report.

Community Engagement

9. A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.

10. Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.

Social Equity and Sustainability

11. The City has a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.

Relevant Law/Policy/Legal Implications

12. The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989 & 2020, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.

13. The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.

Alignment to Community Plan and Vision

14. This report aligns with Our Community Plan 2021-2025 Strategic Direction:

    Sustainable growth and environment – meet the housing needs of our future community.

15. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    Sustainable development that supports population growth and protects the natural environment.

Conflict of Interest

16. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

17. The City has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.

    The revocation of the designation is the final step in minimising risk.

Environmental Sustainability

18. The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts.

Attachments

1. Ashbury Estate Stage 18 19 Current flood map [2.17.1 - 1 page]

2. Ashbury Estate Stage 18 19 Amended flood map [2.17.2 - 1 page]

2.18.    Warralily Stage 40 – Revocation of Flood Prone Area Designation of New Lots

Purpose

1. To revoke Council’s designation of 12 December 2006 of flood affected land at Warralily, Stage 40 as liable to flooding pursuant to regulation 153 of the Building Regulations 2018.

Background

2. Council has a statutory obligation under the Building Regulations 2018 to designate land as liable to flooding where it reasonably knows it to be prone to flooding. Conversely, there is an obligation to remove the encumbrance of designation from land that is no longer considered to be flood-prone.

3. The current designated flood mapping (Attachment 1) was designated by Council at its meeting of 12 December 2006.

4. This revocation will result in another stage of new lots in Warralily Estate fronting 113 Ambrosia Drive, Armstrong Creek being free of their flood prone status, paving the way for homes to be built on this land.

Key Matters

5. The flood mapping is subject to a revision due to the subdivision and development at 113 Ambrosia Drive, Armstrong Creek. Prior to subdivision the parent lot was considered liable to flooding. This development site, which is also known as Warralily, Stage 40 achieves flood immunity for newly created lots for flood events up to and including the 100 year Average Recurrence Interval (ARI) event due to the completion of approved internal works.

6. The recommendation by City engineers that the flood prone status can be removed includes assessment of internal drainage, road construction and earthworks to contain potential floodwaters from the 100 year ARI event within road and drainage reserves (Attachment 2).

7. It should be noted that designation is separate to the creation of flood overlays within the Planning Scheme, which generally follows designation. In the case of this development, the planning scheme amendment to create post-development flood zones or overlays is proposed after the design of the proposed precincts.

Resolution - Item 2.18

Councillor Moloney moved, Councillor Harwood seconded -

Carried.

Financial Sustainability

8. There are no financial implications arising from the subject of this report.

Community Engagement

9. A revocation of designation does not warrant public consultation as it constitutes the removal of an encumbrance on land.

10. Relevant City databases and flood maps will be revised and updates sent to the Corangamite Catchment Management Authority.

Social Equity and Sustainability

11. The City has a responsibility to the community to provide the best possible information on areas that are flood prone. The removal of flood prone designation allows owners to build on their land without a special permit from the City, and without raising the floor level of their home. It also reduces the cost of property insurance.

Relevant Law/Policy/Legal Implications

12. The City has various statutory responsibilities for drainage management and flood management (prevention, response and recovery) as set out in the Local Government Acts 1989 & 2020, Local Government Act 2020, Local Government Regulations 1990, Planning and Environment Act 1987, Building Regulations 2018, Water Act 1989, Subdivision Act 1988 and Emergency Management Act 2013.

13. The works have resulted in the lots being protected from flooding during a major storm event that has a one per cent probability of occurring in any one year, and occurs on average once in 100 years. This is the required standard for new subdivisions.

Alignment to Community Plan and Vision

14. This report aligns with Our Community Plan 2021-2025 strategic direction:

    1. Sustainability Growth and Environment- meet the housing needs of our future community

15. This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:

    1. Sustainable development that supports population growth and protects the natural environment.

Conflict of Interest

16. No Council officers or contractors who have provided advice in relation to this report have declared a general or material conflict of interest.

17. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

18. Council also has some risk exposure with any failure to disclose the flood-prone status of a property in a Land Information Certificate.

19. The revocation of the designation is the final step in minimising Council’s risk.

Environmental Sustainability

20. The revocation of flood-prone areas designation and designation of revised flood data through the design of this stage is considered unlikely to result in any known adverse environmental impacts

Attachments

1. Warralily Estate Stage 40 Current flood map [2.18.1 - 1 page]

2. Warralily Estate Stage 40 Revised flood map [2.18.2 - 1 page]

2.19.    Planning Authorisation - Council to Staff

Purpose

1. To appoint City officers as authorised officers under the Planning and Environment Act 1987 (P&EA).

Background

2. City officers are appointed as authorised officers to exercise statutory powers under various Acts and regulations. Appointments as authorised officers are to individual staff members.

3. The P&EA regulates enforcement and is reliant on authorised officers acting on behalf of the responsible authority (Council).

Key Matters

4. Where there is a specific power within an Act, Council should appoint authorised officers pursuant to that Act. This is the case for the P&EA.

5. Attachment 1 sets out the Instrument of Appointment and Authorisation under the P&EA and lists the staff members to whom this authorisation applies.

Resolution - Item 2.19

Councillor Grzybek moved, Councillor Harwood seconded -

Carried.

Financial Sustainability

6. There are no financial sustainability implications arising from the subject of this report.

Community Engagement

7. Relevant City managers have been consulted regarding this recommended appointment and authorisation.

Social Equity and Sustainability

8. There are no social equity sustainability  implications arising from the subject of this report.

Relevant Law/Policy/Legal Implications

9. The recommended appointment and authorisation of staff members complies with the relevant provisions of the P&EA and the Local Government Act 2020.

Alignment to Community Plan and Vision

10. This report aligns with Our Community Plan 2021-2025 strategic priority:

    High-performing council and organisation.

Conflict of Interest

11. No officer involved in the preparation of this report declared a general or material conflict of interest.

Risk Assessment

12. There are no significant or high risks associated with the subject of this report.

Environmental Sustainability

13. There are no environmental sustainability implications arising from the subject of this report.

Attachments

1. Planning Authorisations Council to Staff 26 October 2021 [2.19.1 - 2 pages]

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