Council Minutes - Section 2: Reports - 23 November 2021
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Contents | Previous Page: Section 1 - Procedural Matters | Next Page: Section 3 - Informal Meetings of Councillors
Reports tabled at the Ordinary Meeting of Council on Tuesday date Livestreamed on our website,.
Dog Control Orders for Land Managed by Barwon Coast Committee of Management Inc
3.3. COGG Regional Livestock & Rural Information Exchange Hub & Truck-wash
3.4. The Geelong Museum of Motoring and Industry and The Big Ford Ute
Portarlington North East Group of Streets - SRC 340 - Finalisation of Scheme
2020-2021 Tourism Greater Geelong and The Bellarine (TGGB) Annual Report and Tourism Performance
T2100097 Tender for the Provision of Public Immunisation Services
T2200013 Tender for the Annual Supply of Bituminous Spray Sealing Works
Proposed Lease to Royal Geelong Yacht Club Inc Geelong Waterfront and Marina
Proposed Lease for Geelong Resource Recovery Centre, 100 Douro Street North Geelong
Proposed Sale of Land - Adjacent to 17 Rosemont Crescent, Bell Post Hill
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To adopt the Final Highton Village Urban Design Framework (Attachment 1).
The Highton Village Urban Design Framework (UDF) establishes the short and medium-term objectives, strategies and actions to guide future development in the Highton Village as well as work on streetscapes and movement and access.
The UDF includes a strategic framework, public realm improvements and built form controls to guide future development in the area.
Preparation of the UDF commenced in 2016 and has been informed by five phases of engagement with residents and traders between 2016 and 2021, including the release of an Interim Final UDF in response to the impacts of COVID-19.
The UDF supports Council’s goal of providing for 50% of future housing needs through urban infill, as well as delivering greater housing diversity and affordability.
It supports future retail needs, as identified in Council’s Retail Strategy and protects the ‘village’ character of the area and human scale in laneways.
The UDF proposes future development will be predominantly low to medium-rise mixed use with commercial, retail and residential uses.
The UDF also provides concepts for streetscape upgrade works, and addresses movement challenges for vehicles, pedestrians and cyclists aiming to enhance accessibility to and walkability in the area.
Councillor Nelson moved, Councillor Moloney seconded -
That Council defer consideration of the Final Highton Village Urban Design Framework report. |
Carried.
Once endorsed, the UDF will need to be incorporated into the Greater Geelong Planning Scheme, which, in addition to officer time, may entail costs associated with the procurement of expert witnesses and legal representation.
Council has allocated $606,000 to the design and delivery of laneway and Barrabool Road service lane upgrades.
Delivery of Belle Vue Avenue will be subject to further work, including detailed design and Council funding through the business case process. These works, once delivered, will be subject to ongoing maintenance costs.
Barrabool Road intersection upgrade will be subject to further work with Regional Roads Victoria including detailed design and funding from the State Government.
Five phases of community consultation have been undertaken between 2016 and 2021.
The first phase was undertaken in 2016, which included in-person workshops with the community and traders. In total 117 people participated, and 20 submissions were received.
The second phase was undertaken over six weeks in 2017, with consultation on the draft UDF, involving an online survey. In total 130 submissions were received.
The third phase was undertaken during 2018, with consultation on alternate options for Belle Vue Avenue involving workshops with traders, survey and online submissions. In total 30 people participated, and 50 submissions were received.
The fourth phase was undertaken during 2020, with consultation on alternate options for Belle Vue Avenue involving workshops with traders and 20 submissions were received.
The fifth phase was undertaken over six weeks during 2021, with consultation on the Interim Final UDF. In total, 65 submissions were received.
;The Community Consultation Summary Report (Attachment 2) identifies the main themes the community have supported or was concerned about as summarised below.
The UDF has also been informed by input received from departments across the City and from external stakeholders including the Department of Transport.
If the UDF is adopted, the community will have further opportunities to engage and provide feedback during the planning scheme amendment process and as part of the design of all future public realm upgrades.
The UDF contains social equity considerations, providing opportunities for increased housing supply, diversity and affordability and contributing to Council’s goal of providing for 50% of future housing needs through urban infill.
Universal design is a key consideration in the delivery of future public realm improvements enhancing the walkability and cyclability in and around the village.
The UDF is consistent with state and local planning policies relating to the delivery of urban consolidation, a range of housing types in well serviced locations, environmentally sustainable design and the preservation of neighbourhood character.
The UDF is consistent with the Housing Diversity Strategy, Settlement Strategy, One Planet Living principles and the Clever and Creative vision.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
Strong local economy.
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A destination that attracts local and international visitors.
A prosperous economy that supports jobs and education opportunities.
An inclusive, diverse, healthy and socially connected community.
People feel safe wherever they are.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Council’s Retail Strategy has identified demand for increased gross floor area in Highton Village, however, there is currently limited supply. Without new development, as proposed in the UDF, the activity centre may stagnate over time.
Several safety concerns have been raised in relation to the quality and maintenance of the footpaths in the village. If the proposed public realm upgrades are not delivered, there are risks of potential claims.
The informal roundabout at the intersection of Belle Vue Avenue and Taylors Court was identified as a safety risk by an independent road safety auditor during the development of the UDF, and Council may be liable if not addressed.
The UDF features “retain and enhance the tree canopy and greenery of the Village”, “encourage Environmentally Sustainable Design (ESD) in the architecture and design of buildings and public spaces” and “improve pedestrian and cyclist safety and amenity when designing new streets and buildings” as some of its core urban design guiding principles. Such principles and outcomes have important environmental implications.
The UDF meets the requirements of Greater Geelong Planning Scheme for solar access.
Attachment 1 - Council Report - Highton Village UDF [2.1.1 - 72 pages]
Attachment 2 - Council Report - Highton UDF Community Consultation Summary Report [2.1.2 - 5 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To adopt the Climate Change Response Plan 2021 - 2030.
The Climate Change Response Plan 2021 - 2030 (Attachment 1) has been developed to renew and consolidate the City’s Climate Change Adaptation Strategy, Zero Carbon Emissions Strategy 2017-2020 and the Community Zero Carbon Action Plan.
The Plan will guide the City’s response to climate change issues and associated impacts on our region.
The development of the Climate Change Response Plan was a key action contained within the Sustainability Framework and Environment Strategy 2020-2030.
The Plan has been developed as a roadmap for collaborative action. It seeks to improve the region’s response to climate change risks, reduce regional emissions and respond to the global climate emergency.
The Plan includes actions and support the City will provide to demonstrate leadership and accelerate further action across multiple sectors within our municipality.
The Plan sets a municipal wide community emissions reduction target of zero net emissions by 2035. This target is supported by an action plan that addresses the priority areas of community support, energy, transport, waste and climate resilience.
Feedback themes from the community engagement period during July and August on the draft Plan included:
Support for the Plan’s targets and principles;
Desire for Council leadership; and
Increased investment and engagement.
Councillor Moloney moved, Councillor Mansfield seconded -
That Council:
|
Carried.
Funding to implement actions contained within the Climate Change Response Plan will be derived from existing City budgets and future budget bids for consideration in the annual planning and budget process. Funding opportunities from external sources will also be sought.
The Plan was informed by extensive community engagement between September 2020 to March 2021 and feedback received on the Draft Climate Change Response Plan from 28 July to 25 August 2021.
There were 39 submissions received, many of which provided detailed and extensive feedback. All feedback has been itemised and addressed in the Climate Change Response Plan - Response to Submissions (attached).
Of the 39 submissions, 17 commended the City on preparing the Draft Plan, particularly Council’s acknowledgment of the climate change issue and its leadership role in supporting the community’s attainment of the mitigation target to achieve net zero community emissions by 2035. The Draft Plan was regarded as a well-considered, scientifically based, sound response to the issue, and submitters acknowledged the hard work involved in preparing such a document. Three submissions provided negative sentiments on the Draft Plan, whilst a further 19 either offered both positive and negative sentiments or didn’t indicate their sentiment one way or the other.
The following themes were identified from the engagement feedback:
Leadership, advocacy and support – participants expressed a desire for the City to take a proactive stance to help drive collective action, through public commitment and advocacy at the highest levels;
Coordination, collaboration and governance - there was a strong desire for the City to facilitate a collaborative and integrated approach across the region;
Transparency - the need for regular, public and transparent reporting, monitoring, target setting and evaluation. Desirable to see actions supported with clear timelines and measurables;
Raising awareness - participants noted that many people do not feel individually affected by climate change. Raising awareness of the issues and impacts is critical;
Utilising and building regional capacity - participants noted that the region has an impressive track record in climate action and has access to an extensive pool of community knowledge and skills;
Embedding climate action in decision making - participants emphasised the need for embedding climate action formally in all strategic documents and decisions; and
Funding and resourcing – participants noted that long-term funding commitments are needed to help provide certainty and a signal of commitment over the longer term.
The Climate Change Response Plan is based on the importance of equity, access and inclusion as a key priority area contributing to the long-term sustainability of our community.
Actions contained within the Plan will address and improve social equity including reducing climate change impacts and increasing access to affordable clean energy.
The Plan helps ensure that Council meets its Climate Change Act 2017 and Local Government Act 2020 obligations including the requirement for decision-makers to have regard to climate change for specific decisions, actions and risk mitigation.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The implementation of the Climate Change Response Plan will minimise risks to the environment, human health and infrastructure assets.
The implementation of the Climate Change Response Plan is supported by the Sustainability Framework and Environment Strategy 2020-2030. The Plan provides a roadmap for the City to support the region to reduce emissions, minimise climate change impacts and facilitate new opportunities and partnerships with community in relation to the global climate emergency.
Climate Change Response Plan 2021 [2.2.1 - 48 pages]
Climate Change Response Plan Engagement Report responses and submissions [2.2.2 - 8 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To adopt the Domestic Animal Management Plan 2022-2025 (as attached).
The Domestic Animals Act 1994 (the Act) requires all Victorian municipalities to develop a Domestic Animal Management Plan (DAMP) every four years. The DAMP outlines how the City intends to promote the following standards of animal management:
To promote and encourage the responsible ownership of dogs and cats;
To ensure that people comply with the Act, its regulations and any related legislation;
To minimise the risk of attacks by dogs on people and animals;
To address any over-population and high euthanasia rates for dogs and cats;
To encourage the registration and identification of dogs and cats;
To minimise the potential for dogs and cats to create a nuisance; and
To effectively identify all dangerous dogs, menacing dogs and restricted breed dogs in the municipal district and ensure that those dogs are kept in compliance with the Act and regulations.
Feedback received over two community engagement activities has been considered and utilised to finalise the City’s DAMP 2022-2025 (Attachment 2) which is now proposed for Council endorsement prior to submission to the Department of Jobs, Precincts and Regions by 3 December 2021.
Councillor Grzybek moved, Councillor Aitken seconded -
That Council:
|
Councillor Kontelj left the meeting room at 7:03pm.
Councillor Kontelj re-entered the meeting room at 7:05pm.
Carried.
Implementation of projects and activities identified in the DAMP will be considered annually as part of the Council’s budget process.
Community engagement was fundamental in the development of this Plan. It not only informed our priorities but has ensured our plan reflects community sentiments in the management of domestic animals in Greater Geelong. There have been two community engagement opportunities to finalise the plan.
To inform the development of the DAMP, initial community consultation was undertaken over 6 weeks during March/April to receive feedback on key aspects of animal management. The consultation received 719 submissions which were used to inform the development of the draft DAMP. An engagement report was created and published on the City’s website.
The draft Plan was then released for community feedback through the City’s Have Your Say Page for 28 days during August and September. Over this period the webpage received 421 views from 282 visitors and 38 submissions were received. Most of the feedback received supported the actions of the plan. Where suggestions were made, these have been reviewed and incorporated into the plan where relevant. An analysis of key feedback has been undertaken and summarised in an engagement report (Attachment 1).
Feedback received from the two engagement activities has been considered and utilised to finalise the City’s DAMP 2022-2025. The Plan has now been successfully reviewed by the community in the development and finalising stage. The main issues and themes in this Plan reflect community views and best practice in animal management.
A central aim of the DAMP is to promote the benefits of pet ownership and celebrate the positive aspects of owning a pet. This is something we wish for all community members, regardless of demographic. For this reason, the DAMP 2022-2025 includes reduced cost cat desexing, registration and microchipping programs, access to off-leash areas for exercising dogs across the municipality, free mediation in animal nuisance disputes and the provision of animal related information and resources at key community events.
We will partner with relevant agencies and local community groups to deliver outcomes for the community and their pets.
Programs and services will be guided by both community feedback and statistics gathered on key areas such as dog attacks, low compliance with registration, and nuisance reports, and target these appropriately.
The Domestic Animals Act 1994 (the Act) requires all Victorian municipalities to develop a Domestic Animal Management Plan (DAMP) every four years. The DAMP is required to be submitted to the Department of Jobs, Precincts and Regions by 3 December 2021. The scope of the Plan is limited to domestic dogs and cats, as defined by the Act.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
People feel safe wherever they are.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
If the DAMP 2022-2025 is not adopted by Council before the 3 December 2021 deadline, an extension will have to be requested from the Department of Jobs, Precincts and Regions.
The aims of the DAMP are to reduce the risk of negative animal related incidents and improve community safety.
Irresponsible pet ownership can have negative implications on native habitats, our water ways and open spaces. Actions to minimise these implications are included in the DAMP 2022-2025.
Domestic MP 22-25 Round 2 Engagement Report [2.3.1 - 7 pages]
2022-2025 Domestic Animal Management Plan v 2 [2.3.2 - 20 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To present community feedback regarding the first-year trial of dog control orders at Ocean Grove main beach and seek an Order to continue the second stage of the trial.
At Council’s 21 September 2020 meeting it resolved to authorise the making of an Order under Section 26 of the Domestic Animals Act 1994, for a one-year trial for the Ocean Grove main beach (Area D) on land managed by Barwon Coast Committee of Management (BCCM). For year one of the trial dog walking was allowed on leash from 1 May to 30 November and prohibited for the remainder of the year.
Council further resolved to support in principle a trial prohibition of dogs on the Ocean Grove main beach for the second year of the trial from late 2021 to 2022, subject to a further resolution of Council.
The City and BCCM contracted Kismet Forward to design and independently report on a community survey regarding year one of the trial. Feedback is summarised in Attachment 1.
Having completed year 1 of the trial and considered the initial community feedback City officers recommend authorisation of Orders for the second stage of the trial prohibiting dogs from Ocean Grove Main Beach (Area D) during 2022. It is intended to seek community feedback on the second stage trial during July and August 2022 and report to Council on the results during October and November. This timing allows for Council and BCCM decisions on the future of the dog Orders prior to the 2022-2023 summer period.
The proposed Orders for the BCCM land are included in this report as Attachment 2 with a map depicting the Order as Attachment 3.
The authorisation of the making of the Order will complete the process of legitimising a dog control order on the BCCM land for the second stage of the trial consistent with Council’s 21 September 2020 resolution.
Dog control orders often generate contrasting views between dog owners and non-dog owners. BCCM and the City seek to find an appropriate balance that provides areas to safely enjoy the coast for a variety of users, whilst protecting the significant environmental values.
Once the Ocean Grove main beach trial and second stage engagement is complete, City officers recommend a further review of the Orders to simplify them and consider community feedback on the main beach and more broadly across the BCCM land.
Councillor Mason moved, Councillor Sullivan seconded -
That Council:
|
Councillor Grzybek left the meeting room at 7:13pm.
Councillor Grzybek re-entered the meeting room at 7:15pm.
Carried.
Officer presence has a positive impact on compliance to dog control orders, however current resourcing levels do not allow for additional patrols. The BCCM currently contribute to fund approximately 0.5 of a City Environmental Ranger. There was strong community feedback that City officer presence along the coast is required to effectively monitor and educate the community and requires increasing. It is recommended the Chief Executive Officer ensures a review of animal management resources to educate and enforce dog Orders, in alignment with community expectation.
The City and BCCM contracted Kismet Forward to design and independently report on a community survey regarding year one of the trial. A six-week community engagement process was conducted throughout August and September 2021, where 1140 participants provided feedback through a survey. A report analysing the feedback has been produced by Kismet Forward Attachment 1.
Consultation findings indicated a majority (79%) of respondents were aware of the two-year trial. This is consistent with all advertising undertaken by BCCM and the City, where the commitment to a two-year trial approach, with community engagement at the completion of each period has been broadly communicated. The community is generally aware of and expecting a second year of the trial.
Some data trends in the community feedback may be influenced by the high percentage of respondents who were dog owners (76%). It could be assumed that dog owners are less likely to support conditions that limit or prohibit dogs than beach users who do not own dogs. It should also be noted that walking dogs is a passion of dog owners that contributes to their health and wellbeing, the dogs and owner.
When asked how they felt about the trial conditions on main beach in May - November, around half (48%) of respondents supported dogs being allowed off leash, 29% supported dogs being on leash and 22% would prefer dog are prohibited.
Many respondents commented on the dog orders more broadly, indicating support or disagreement with the conditions outside of the trial area. This is consistent with other recent animal management engagement activities and suggest the Orders are not consistent with other coastal areas in the region. Officers believe there is a need to further review the Orders following stage 2 of the trial that could reconsider the most appropriate location for dog free area and the length of time for summer application of the Orders.
Generally, there are low levels of compliance to dog Orders in the area. There is support (234 respondents) for more monitoring, education and enforcement from the City’s animal management team to improve community understanding of, and compliance with Orders. This feedback is consistent with the 82% of respondents who reported they had not encountered an animal management officer in the area.
Kismet Forward will conduct a further independent community engagement process in 2022 of the second-year trial period during July and August 2022. A final community engagement report will then be produced and presented to BCCM and Council prior to Summer 2022-2023. Any further revision of the Order's will then be considered.
The aim of the Order is to provide appropriate access to the coast for the entire community, including a balance between those with dogs and those without.
By approving the proposed Order, BCCM and the City will deliver safe and accessible public spaces for all to use and aim to reduce dog-related incidents.
In order for the subject dog control orders to have legal effect, Council, after agreeing to adopt the proposed orders and enter into an agreement with BCCM, is now required under Section 26 (2) of the Domestic Animals Act 1994 to formally authorise the ‘making’ of such Orders.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
People feel safe wherever they are.
No officer involved in the preparation of this report declared a general or material conflict of interest.
By implementing enforceable Orders on the subject land, Council has the opportunity to minimise risk and improve safety by minimising the occurrence of negative or dangerous incidents involving dogs.
Dog control orders on BCCM managed land have been the subject of community interest for the past two years since initial community engagement in 2019. It is important the City remain objective and meet its commitment to a two-year trial, to offer a balanced trial experience to both dog owners and non-dog owners.
The proposed Orders consider environmental values of BCCM managed land and where appropriate includes access restrictions to protect areas of environmental significance. This is a key objective of the proposed Orders.
Ocean Grove Dog Orders Trial Year 1 Survey Report [2.4.1 - 33 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To present to Council the financial performance information to 30 September 2021.
On 22 June 2021, the 2021-2022 budget was adopted with a recurrent operating deficit of ($8.1 million) and a non-recurrent surplus of $139.6 million, resulting in a net surplus of $131.5 million.
The financial statements and commentary are for the three month period from 1 July 2021 to 30 September 2021.
The recurrent operating result to 30 September 2021 is a surplus of $5.0 million, which compares to the budgeted deficit of ($2.3 million). This represents a better than anticipated outcome by $7.3 million. A summary of the year to date variances are provided in the attachment.
The non-recurrent result (including gifted assets from development, capital income, sale of properties, developer cash contributions to infrastructure etc.) for the period was a surplus of $13.3 million, compared to a budgeted surplus of $27.9 million. This represents a less than anticipated outcome by $14.5 million. A summary of the non-recurrent variances is provided in the attachment.
The total surplus of $18.3 million is ($7.3 million) unfavourable to the year to date budget.
Capital expenditure year to date is $35.4 million against a year to date budget of $42.9 million. Spend on capital projects will continually be reviewed throughout the year to identify any projects at risk of carryover. A summary of capital expenditure variances is provided in the attachment.
The cash and investment balance of $110.4 million is $12 million higher than budgeted off the back of higher developer contributions $7.8 million and higher first quarterly rate instalments $2.8 million.
An initial view of the full year forecast is an expected deficit of $4.8 million, which is $3.3 million favourable to budget. Despite unbudgeted service closures and the resulting loss of revenue, the full year forecast has been able to mitigate this loss. The favourable forecast is due to improved supplementary rates income of $0.9 million, favourable outcome for higher than expected Grants Commission grant income of $0.4 million, lower depreciation of $0.5 million, lower salaries and other costs of $1.5 million.
The current forecast excludes any additional COVID-19 pandemic support packages currently being assessed by Council. Any adopted packages will be considered in the next quarterly forecast, December 2021.
The adopted budget incorporated a $1.6 million general efficiency, whilst not specifically allocated to initiatives, is expected to be realised through various improved income and savings across the organisation.
There were no environmental upgrade agreements entered into for the quarter. There are two existing agreements in place valued at $115,000 and $122,000.
Councillor Aitken moved, Councillor Kontelj seconded -
That Council endorse the Financial Management Report to 30 September 2021. |
Carried.
As detailed within the attached Financial Management Report September 2021.
Community engagement occurred in the development of the 2021-2022 Budget. Internal consultation has occurred with managers on the development of the full year forecast. Project managers have been consulted and provided the latest project updates which have been factored into this report.
Incomes and expenditures on the City’s social equity programs are included in the attached Financial Management Report September 2021.
The report is provided in accordance with requirements under the Local Government Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no high or extreme risks arising from the subject of this report.
Incomes, expenditure and investments focus on the preservation and enhancement of the City’s commitment to environmental strategies and targets.
Quarterly Financial Management Report - September 2021 Attachment [2.5.1 - 9 pages]
Councillor Grzybek re-entered the meeting room at 7:41pm.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To revoke the COVID-19 Financial Hardship Council Policy adopt the Financial Hardship Council Policy.
A COVID-19 Financial Hardship Policy (policy) was approved by Council at a meeting on 14 April 2020 as part of a range of relief initiatives to support the impacts of the COVID-19 pandemic. The policy provided a range of relief measures for people and businesses in the community financially impacted by the pandemic and included applications for deferral of rates payments, suspension of current debt recovery action to 31 October 2020 and a waiver of interest on overdue rates, fees and charges to 31 October 2020.
The COVID-19 Financial Hardship Policy has been reviewed and is to be revoked in order for the updated version for the 2021-2022 financial year to be presented for adoption by Council as the Financial Hardship Council Policy.
Key changes to the Financial Hardship Council Policy include:
Document title changed and references to COVID-19 removed to bring the policy in line with the purpose.
An update to the waiver of rates at point 6 in the attached. Waivers can only be approved by the Chief Executive Officer for up to one instalment for residential rates on the condition that the customer meets with a financial counsellor and provides authority for the City to discuss the account with the financial counsellor. For commercial, industrial and farm rates the waiver will be for up to one instalment. The waiver is excluded for petroleum and vacant land rates.
Any waivers approved by the Chief Executive Officer will exclude the waste charge.
Refinement of the wording in the scope and minor editorial changes.
Updates to terminology as consistent with existing Council policies.
Key changes to the Application for Financial Hardship Consideration were updated as part of the policy review and include:
Remove references to ratepayers and replaced with customers.
Privacy statement updated with the City’s current standard collection statement.
Councillor Aitken moved, Councillor Grzybek seconded -
That Council:
|
Carried.
The policy relates to internal management of the City’s finances and supports the application of hardship relief and assists in reducing the burden of unpaid debt on other customers.
The financial impact of rate waivers approved within this Policy will be monitored and reported to Council.
Given hardship resulting from the COVID-19 pandemic there are potentially 2,900 retail, licenced premises, gyms and tourism operators that may be eligible to apply for a rate waiver for the 2021-2022 financial year. The value of one instalment for these properties is approximately $3.3 million dollars.
Although no formal community engagement has been undertaken in the review of this policy, feedback from customers, ratepayers and the key findings from the Ombudsman Report ‘Investigation into How Councils respond to ratepayers in financial hardship’ was considered.
Fair access to hardship relief is provided to all customers through application of the Financial Hardship Council Policy.
The policy has been reviewed and updated in reference to the Victorian Ombudsman Report ‘Investigation into How Councils respond to ratepayers in financial hardship’.
The policy has been reviewed by the Policy Review Committee and the Executive Leadership Team.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no high or extreme risks arising from the subject of this report.
There are no environmental implications arising from the subject of this report.
Financial Hardship Council Policy Version 2 [2.6.1 - 8 pages]
Attachment Application for Financial Hardship [2.6.2 - 10 pages]
Attachment Commercial Hardship Application November 2021 [2.6.3 - 6 pages]
Appeal against hardship form [2.6.4 - 1 page]
Source: |
Community Life |
Director: |
Robyn Stevens |
To seek Council approval of COVID-19 support initiatives for community, businesses, the arts and culture and tourism industries
The COVID-19 pandemic has continued to have a significant impact on the community and the economy.
In 2020/21, Council committed $16.9 million in support packages to the community, businesses and the tourism industry to assist due to the impact of the COVID-19 pandemic.
Unfortunately, due to unforeseen further lockdowns and restrictions in 2021 residents, community organisations and businesses have continued to experience significant social and financial impacts.
The City has continued to receive feedback from the community, businesses, the arts and culture and tourism industries on further financial strain as a result of ongoing lockdowns and restrictions.
New initiatives as attached, have considered the previous packages allocated, the current COVID-19 context, extensive State and Commonwealth funding provided, and feedback received. Considerations align with Victoria’s roadmap to deliver the National Plan announced in September 2021 and support reopening to our community.
Council and the City continue to provide support through business as usual including such activities as enhanced cleaning requirements for COVID-19; promoting and supporting access to vaccinations; partnership activities on preventative and early intervention activities with health services; community parking; and tourism, entertainment, hospitality and events support.
New initiatives include a grants program, support to community and recreation tenants and support to businesses, the arts and tourism industries. The new Financial Hardship Council Policy has clear eligibility criteria and considers permit waivers and relief on rates, rent and fees/charges.
Councillor Aitken moved, Councillor Sullivan seconded -
That Council:
|
Councillor Kontelj moved, Councillor Nelson seconded -
To amend the monetary figure in Point 2 and insert additional content to become Points 3 and 4.
That Council: To amend the monetary figure in Point 2 and insert additional content to become Points 3 and 4. That Council:
|
Carried.
Councillor Aitken moved, Councillor Sullivan seconded -
That Council:
|
Carried.
The value of these 2021-2022 COVID-19 support initiatives is to $1.81 million.
The new Financial Hardship Council Policy will potentially impact revenue by up to $3.5 million. Consider additional resourcing may be required to implement policy.
The impact of these COVID-19 support measures will potentially increase the full year operating deficit by up to $5.31m. The actual impact will be monitored and updated in the quarterly financial updates.
The City has continued to receive feedback from the community, businesses and the tourism industry in relation to ongoing financial impacts as a result of further lockdowns and restrictions due to COVID-19 pandemic. This report considers this feedback.
This report considers all social equity and sustainability commitments as per Local Government Act 2020 and Council adopted policy and strategies
This report considers relevant law/legal implications, Council policy and adopted commitments under the Local Government Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
A healthy, caring and inclusive community; and
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities;
An inclusive, diverse, healthy and socially connected community;
A destination that attracts local and international visitors; and
Creativity drives culture.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The COVID-19 pandemic has presented a major health risk to the community and has had resulting impacts on the community and businesses. The City’s response to the pandemic is within its legislated roles and responsibilities and best endeavours to support community and businesses at a time of need.
There are no environmental implications as a result of this report.
COVID 19 Support Initiatives 2021 2022 Attachment 1 [2.7.1 - 1 page]
COVID 19 Support Initiatives 2021 2022 Attachment 2 [2.7.2 - 2 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To seek Council endorsement to release the draft Road Safety Strategy 2022-2027 for a 30-day public exhibition and consultation period.
The previous Road Safety Strategy 2012-2017 was adopted by Council in 2013.
A new draft Road Safety Strategy 2022-2027 (Attachment 1) has been developed to replace this strategy.
The community engagement plan for the new Strategy is shown in Attachment 2.
In developing this Strategy, the City aims to align with the Toward Zero aspirations of both federal and state road agencies, which aims to have zero deaths on our roads by 2050.
The purpose of the new Strategy is to work towards the target set in the Victorian Road Safety Strategy 2021-2030, which aims to halve fatal and serious injuries on our roads. This will keep us on track to help reach the longer-term target of zero deaths by 2050.
Our approach to road safety is based on a safe system approach that aligns with the Victorian State Government Road Safety Strategy.
One of the aims of our new Road Safety Strategy is that people feel safe wherever they are, including all our roads. This aim aligns strongly with the Victorian Road Safety Strategy.
The draft Road Safety Strategy provides some key strategic directions that will drive our road safety program.
The updated strategy sets four strategic themes to drive our road safety program and action plan over the next four years.
The action plan within the strategy sets clear directions for how we can guide our response to road safety as a road authority, planning authority and community advocate.
As part of our action plan, we commit to continuing to work with other road safety partners, such as the Department of Transport, Victoria Police and TAC, to achieve the road safety targets in both our strategies.
Community feedback, road safety data and input from road safety experts have been used to inform the new draft strategy, which is presented in Attachment 1.
Councillor Grzybek moved, Councillor Nelson seconded -
That Council:
|
Carried.
Infrastructure projects arising from the strategy will be referred to the City’s capital works programs or the future Council budget process for consideration.
The community engagement data we have collected supplements our road safety data and provides insight into road safety issues that matter to the community.
The following engagement activities have informed this strategy;
Online community survey with 275 respondents.
Five community consultation drop-in sessions, at the following locations:
Clifton Springs - four participants
Geelong - 10 participants over two sessions
Ocean Grove - one participant
Lara - one participant
A stakeholder workshop with key road safety partners.
Feedback was also collected as part of regular forums with interest groups, through our website and via other communication channels.
The community raised their concerns relating to driver behaviour, vulnerable road users and concerns with the adequacy of infrastructure.
The draft Strategy contains a number of actions designed to promote social equity and improve sustainability. These actions include:
Increase safety for vulnerable road users around schools aims to introduce safety treatments around schools to reduce road trauma.
Aims to introduce safety treatments in high pedestrian areas to improve safety outcomes for vulnerable road users.
This strategy aims to work towards the targets set in the Victorian Road Safety Strategy 2021-2030 including:
Progressive reduction in fatalities and serious injuries from road trauma over the next 10 years
Embed a culture of road safety in the Victorian community
Deliver initiatives that have an immediate impact on road safety, but also prepare for the future
Ensure all Victorians are safe and feel safe on and around our roads
The strategy supports obligations under key State legislation such as the Victorian Road Safety Act 1986 and the Road Management Act 2004.
This report aligns with Our Community Plan 2021-2025 strategic priority of a healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration of a fast, reliable and connected transport network.
The proposals in this report and the draft strategy primarily align with our Community Plan 2021-25 objective of increasing active living by improving our public and active transport and better connecting our networks. A key priority is to deliver better connected walking, cycling and trail paths across our region.
Other connections to the Community Plan are to create a healthy, caring and inclusive community, by addressing public safety. Key priorities relate to providing safer public spaces, support active living and working towards having the safest roads in Victoria.
A more inclusive and diverse community by recognising all members of the Geelong community and not leave anyone behind. Key priorities relate to supporting activities that improve social connections in our community and improving access to facilities and programs for people of all abilities.
Through effective environmental management when maintaining roads demonstrates leadership to address waste, climate change and environmental challenges. A key priority is to use sustainable materials to maintain, construct and renew roads, footpaths and street furniture.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The release of the draft Road Safety Strategy 2022-2027 for consultation will provide greater insights into the needs and expectations of the community.
The strategy seeks to reduce road toll and trauma in Geelong and has a focus on improving safety for our vulnerable roads users which include pedestrians and cyclists.
Improving road safety outcomes for vulnerable road users may increase mode share of walking and cycling which will lead to improved environmental outcomes for Geelong.
Draft Road Safety Strategy 2022-27 [2.8.1 - 27 pages]
Draft Road Safety Strategy Engagement Plan 2022 [2.8.2 - 10 pages]
Source: |
City Services |
Director: |
Guy Wilson-Browne |
To declare a Special Rates and Charges Scheme for the Ocean Grove Principal Pedestrian Network.
The Ocean Grove Town Centre Urban Design Framework (UDF) adopted by Council in June 2014, recommended that a Principal Pedestrian Network (PPN) be developed to create a network of paths connecting activity centres, sport facilities and schools.
Following extensive community engagement, Council resolved its intention to declare a Special Rates and Charge Scheme (SRC) at its meeting on 23 March 2021. To progress the formal engagement, a public notice and letters were sent to each benefiting property owner, supported by an online information portal.
Following on from the intention to declare decision, formal engagement on the scheme was undertaken in April 2021. Of the 298 submissions received, 57 respondents opted to present to the Submissions Review Panel. All 57 were invited to attend and 11 property owners or their representatives presented at the Panel on 14 July 2021. The minutes of the Submission Review Panel meeting are in Attachment 1.
In response to feedback from submissions, the proposed total footpath network estimated costs have been reduced to $6,530,543, delivering 24.3 kms of new footpaths and shared paths. This is a reduction of 1km due to removal of the Begola Wetlands section.
The revised cost estimate reduces the total SRC portion estimated at $6,063,945 with contributions from private property owners totalling $3,031,972 based on an apportionment of cost of equal share across rateable properties. This excludes properties that have previously contributed to a footpath SRC.
The City’s contributions include $3,031,972 to match the property owners’ contribution, plus $466,597 for shared paths plus $41,494 for City owned properties within the scheme. The City’s total contribution is $3,540,065 representing 54% of the project cost.
Councillor Mason moved, Councillor Sullivan seconded -
That Council:
|
* The Mayor called for a ten-minute recess to discuss the item.
The meeting adjourned at 8:50pm; the meeting resumed at 9:02pm.
Councillor Nelson moved, Councillor Grzybek seconded –
That Council defer consideration of the Ocean Grove Principal Pedestrian Network – Proposed Footpath Construction – Special Charge Scheme 354 – Declaration report. |
Carried.
The total project includes 24.3 km of new paths valued at $6,530,543, split as follows (Table 1).
Table 1 - Cost Breakdown - Total Project Costs and Funded by SRC
|
SRC funded |
Funded by the City |
Total project |
|---|---|---|---|
21.1 km of 1.5 metre wide concrete footpaths |
$5,486,205.14 |
$281,052.39* |
$5,567,642.13 |
3.2 km of 2.5 metre wide concrete or gravel ‘shared’ paths |
$577,740.84 |
$185,545.16 |
$962,901.40 |
|
$6,063,945.98 |
$466,597.55 |
$6,530,543.53 |
*(includes a 2.5 wide exposed aggregate footpath in The Avenue commercial area)
The scope of works under the proposed scheme is focused on the delivery of concrete paths including project management, survey, design, supervision and construction noting that:
In accordance with Council’s Special Rates and Charges Policy a standard footpath width of 1.5 metre shall be used as a benchmark for property owner contributions. The additional 1.0m path width to create a 2.5m wide shared path or exposed aggregate path is to be fully funded by the City, valued at $466,597; and
To deliver on the entire PPN as proposed, further network improvement works outside of the scheme are required. These works would establish rest points, wayfinding signage and amenity improvements such as trees and lighting and will be referred to the capital works program and fully funded by the City.
The City’s contribution reflects the wider community benefit and the costs associated with non-rateable properties. In determining the ‘special’ benefit and ‘community’ benefit the following is considered:
Land use and exclusions (i.e. crown land, utilities sites). There are 9,914 rateable properties in the township of Ocean Grove, 6,357 properties are included in the SRC. The properties within the scheme are informally known as ‘old’ Ocean Grove; and
There are 87 properties within the scheme area which are either owned by the City or are public, freehold and exempt properties considered exempt from the scheme. Contributions from these properties of $41,494 are to be funded by the City.
Table 2 - Split of City contributions to project
Project expenditure |
Net budget |
|---|---|
Shared path contribution and exposed aggregate path (upgrades as per policy) |
$466,597.55 |
Community benefit (50% of scheme costs, as per policy) |
$3,031,972.99 |
City owned property charges (public, freehold & exempt properties) |
$41,494.68 |
Maximum levy rounding (minor rounding adjustment on special charges) |
0.00 |
|
$3,540,065.22 |
No funding has been allocated in the 2021-2022 budget for the City’s scheme contribution and would be subject to the scheme being declared, resolution of VCAT appeals (if required) and funding submissions referred to future budgets.
The project would not start construction earlier than July 2023 as funding would be sought in the 2023-24 budget for stage 1 construction works. Construction to be complete within five years of commencing.
A dedicated Project Manager would be engaged to administer and manage the project from planning in 2022-23 for the duration of the project, as required.
High priority works have been identified and aligns with the >11km of priority footpath network previously nominated by the Ocean Grove Community Association and used as a scope option in the 2019-20 community engagement.
The timing for recouping special charges can occur any time after the scheme works commence. Given the scale of this project it is proposed to deliver the works in stages, with invoicing to benefitting property owners to occur at the commencement of each stage based on the pathway works in the vicinity of their property:
On completion and finalisation of all works, invoice adjustments will be calculated, and revised notices sent to property owners in accordance with the Local Government Act 1989.
It is recognised that there may be instances when property owners may find themselves in difficult financial circumstances. If the scheme is declared, property owners may approach the City’s Finance Department to arrange a payment schedule which suits their individual circumstances.
In times of emergency, such as the COVID-19 pandemic, the City recognises the significant hardship that can be experienced by members of the community and businesses. The City has a framework for financial relief to individuals and businesses who need assistance from the impacts of the COVID 19 pandemic.
Table 3 - Project phasing and budget plan
Financial Year |
Project Phase |
Project Expenditure |
Scheme Income |
Net Budget |
|---|---|---|---|---|
2021-2022 |
Project initiation, Declaration Report |
$0.00 |
$0.00 |
$0.00 |
2022-2023 |
Project initiation, planning, design & procurement |
$150,000.00 |
$0.00 |
$150,000.00 |
2023-2024 |
Project delivery (Stage 1, works – 11.7 km) |
$3,088,000.00 |
-$1,400,000.00 |
$1,688,000.00 |
2024-2025 |
Project delivery (Stage 2, works – 8.0 km) |
$2,271,690.00 |
-$900,000.00 |
$1,371,690.00 |
2025-2026 |
Project delivery (Stage 3, works – 4.6 km). |
$1,020,853.53 |
-$731,972.99 |
$288,880.54 |
2026-2027 |
Project handover and evaluation / finalisation |
$0.00 |
$0.00 |
$0.00 |
Totals |
$6,530,543.53 |
($3,031,972.99) |
$3,498,570.54 |
|
There have been three formal engagements with the Ocean Grove community to gauge support of the proposed scheme. Feedback from each round of consultation has been used to refine the footpath network and determine the community’s preferred scheme contribution model.
Urban Design Framework Engagement 2014, reported in 2016;
Network Design Community Engagement December 2019 - March 2020 and;
Intention to Declare April - May 2021.
Each of the above consultations considered the benefits of delivering a footpath network in Ocean Grove which are along and south of Thacker Street and Shell Road as shown in Attachment 2 – Plan. Consultation findings are detailed below.
The Urban Design Framework Engagement in 2014 informed the development of the Ocean Grove Principal Pedestrian Network Consultation Findings report delivered in 2016. This engagement confirmed the locations of priority footpaths and the community’s support for which cost sharing model to fund the PPN. Of the 777 responses, the most favoured option (55.8%) was for all property owners to contribute equally. This instigated further planning and design to develop the project and special charge scheme options. The results of the 2016 engagement are shown at Table 3.
Table 4 - 2016 community engagement results of funding option
Funding Option |
Count |
Percent |
|---|---|---|
Option 1 - Business as usual, only property owners adjoining a new footpath should contribute |
144 |
18.5% |
Option 2 - A sliding scale, all property owners within a short walk (400m) of a network of new paths should contribute |
199 |
25.6% |
Option 3 - Everyone contributes, all property owners in PPN scheme should contribute to a network of new paths |
434 |
55.8% |
|
777 |
|
The Network Design Community Engagement held between December 2019 and March 2020 further investigated two footpath network options (11.3 km or 22.8 km). Four funding models for these network options were presented to the community.
Survey results showed that 591 respondents (57%) were in favour of the footpath network. Of these, 66% supported the 22.8km network (over the 11.3km network) and 63.8% preferred an equal share funding model. The results are shown in Figure 2 below.
Figure 1 - 2019 community engagement, survey results for funding options (option description in)
A number of footpaths were added to the network as a result of feedback from the engagement. This resulted in the footpath network expanding to 25.3 km.
Council resolved its Intention to Declare a Special Charge Scheme for this project at its meeting on 23 March 2021 which commenced a formal engagement process in accordance with the Local Government Act 1989, Council’s Special Rates and Charges Policy and Community Engagement Guidelines outlined in Attachment 6– Scheme Process.
A Public Notice was placed in the Geelong Advertiser on 24 April 2021 with a copy sent to all benefitting property owners.
An online information portal was established on the City’s website containing scheme information.
During the 28-day engagement period, the City received 298 submissions and responded to informal enquiries on the apportionment of scheme costs and questions about the pedestrian network.
A letter acknowledging submissions and a summary of response themes were sent to respondents on 9 June 2021.
A Submission Review Panel was held on 14 July 2021, where 57 submitters requested to present to the panel, of which 11 presented their feedback in person. The meeting minutes are included at Attachment 1.
In response to the submissions the proposed network has been modified by removing the 1km Begola Wetlands section as it is not considered to significantly improve pedestrian connections and would impact the environmental values of the wetlands.
Properties that have previously contributed to footpaths under a Special Rates and Charge or Upfront Scheme were removed from this scheme.
Based on consultation feedback it has been determined that a 24.3 km footpath network best meets the needs of the community. This reduces the project costs to $6.53 million, which reduces the contribution per property to $476.95. This is a reduction of $30.05 from the estimate used for Council’s Intention to Declare of $507.
Further correspondence will be sent to all affected property owners following Council’s resolution to declare the SRC scheme and at milestones through planning and delivering the project.
The pedestrian network encourages people to walk because it is appealing, comfortable and uninterrupted. Ocean Grove has a beautiful landscape and a setting that makes it a good place for walking, which will be supported by the expansion of the footpath network and result in users enjoying the benefits of walking such as:
Supports sustainable transport options;
Promotes a healthy and active lifestyle;
Improves safety; and
Improves accessibility to key destinations.
The proposed scheme has been designed to equally distribute the project costs to property owners that receive a special benefit from the scheme.
The scheme has been prepared in accordance with the Special Rate and Charge provisions of the Local Government Act 1989 and Council’s Special Rates and Charges Policy and Community Engagement Guidelines. The policy’s contribution guidelines for footpaths state:
Property owner contributions shall be in accordance with the Benefit Ratio calculation or 50% of the scheme cost, whichever is less; and
A standard footpath width of 1.5 metre shall be used as a benchmark and any width greater than this (i.e. a shared path) is to be funded from sources other than property owners – and will be fully funded by the City.
This project aligns with Our Community Plan 2021-2025:
Healthy, caring and inclusive community; and
Sustainable growth and environment.
This project aligns with the 30-year vision, “Greater Geelong: A Clever and Creative Future” community aspirations:
A destination that attracts local and international visitors;
A fast, reliable and connected transport network;
An inclusive, diverse, healthy and socially connected community;
People feel safe wherever they are; and
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
When making its intention to declare the scheme, Council has incorporated a submission process in accordance with Section 223 of the Local Government Act 1989 and subject to the scheme being referred to VCAT for final determination.
In assessing the risks for delivery, the following have been considered:
As a moderately complex project, an experienced project manager will be engaged to oversee delivery and project governance in line with the City’s Project Management Framework;
While a significant amount of investigation and design work has been completed for community engagement and scheme development purposes, further detailed design is needed to finalise construction documentation, confirm streetscape treatments including trees, blending with existing infrastructure and pedestrian crossings;
To manage works around contractor availability and ideal seasonal construction periods it is not practical for the whole project to be delivered within one construction period and is proposed as stages over multiple years; and
As the construction would not commence for some time and delivered over multiple years, it is expected the construction costs may increase, therefore the cost estimate includes contingency for additional costs.
Existing vegetation and trees will be managed in accordance with the City’s Tree Management Policy and planning permit requirements. The applicable planning scheme provisions are:
Significant Landscape Overlays (SLO 07 and SLO 15);
Vegetation Protection Overlays (VP01 and VP02); and
Clause 52.31 Local Government Projects.
Recycled materials to supplement the use of traditional quarry materials and/or recycled concrete, plastics and other materials will be included in the construction tender specifications.
Detailed design at the commencement of the project will confirm any impact on trees, streetscapes and planning permit requirements, where these amenity aspects can be protected, and the design treatment required as per the City’s Tree Management Policy.
Attachment 1 - Submission Review Panel Meeting Minutes - Ocean Grove Principal Pedestrian Network [2.9.1 - 5 pages]
Attachment 2 - Plan of Scheme Area - Ocean Grove Principal Pedestrian Network [2.9.2 - 1 page]
Attachment 3 - Schedule A Cost Estimates Ocean Grove Principal Pedestrian Network D21 31502 [2.9.3 - 4 pages]
Attachment 4 - Schedule B Benefit Ratio Ocean Grove Principal Pedestrian Network D21 315035 [2.9.4 - 2 pages]
Attachment 5 - Schedule C Property Special Charge Ocean Grove Principal Pedestrian N [8X8V] [2.9.5 - 161 pages]
Attachment 6 - Scheme Process - Ocean Grove Principal Pedestrian Network [2.9.6 - 2 pages]
As per the Governance Rules (3.37.2) a meeting may not continue after 10pm unless a majority of members present vote in favour of its continuance.
Councillor Grzybek moved, Councillor Mason seconded -
That the meeting continues to proceed as per the Governance Rules (3.37.2). |
Carried.
Councillor Aitken moved, Councillor Grzybek seconded -
That Council bring forward the following Notices of Motion for discussion: 3.1. Building Better Bike Connections - Southern Link Stage 2 High Street Retail Precinct (Between Mt Pleasant Road and Roslyn Road) 3.2. Planning Reforms 3.3. COGG Regional Livestock & Rural Information Exchange Hub & Truck-wash 3.4. The Geelong Museum of Motoring and Industry and The Big Ford Ute. |
Carried.
Councillor Grzybek declared a Conflict of Interest in Notice of Motion 3.1 Building Better Bike Connections – Southern Link Stage 2 High Street Retail Precinct (Between Mt Pleasant Road and Roslyn Road), in that Councillor Grzybek is employed by TAC who fund the bike lanes and left the meeting room at 9:05pm.
The City received a $4.7 million grant from the Transport Accident Commission’s (TAC's) Safer Pedestrian and Cyclist Fund to contribute to the development of a Southern Link cycle route in Greater Geelong.
The Southern Link will connect Central Geelong with Waurn Ponds and be completed in two separate stages. Stage 1 - Central Geelong to the Barwon River is currently under construction.
Stage 2 - Barwon River to Waurn Ponds via High Street, Belmont, is currently progressing to detailed design. Stage 2 is informed by community engagement undertaken in 2018/19 on four potential design options for the Southern Link retail precinct in Belmont.
In April 2019 Council resolved to progress design option 2B for the High Street retail precinct between Roslyn Road and Mt Pleasant Road and to proceed to tender subject to an additional funding request being approved by TAC. The supported resolution is outlined below.
That Council:
endorse Option 2B (as per Attachment 3) as the preferred option for High Street (between Mt Pleasant Road and Roslyn Road) and to commence further engagement to finalise detailed design;
endorse the design of the remainder of Stage Two (as per Attachment 2) including High Street (between Barwon Heads Rd and Mt Pleasant Rd); High Street (between Roslyn Road and Settlement Road) and High Street Service Lane (between Cambra Road and Reynolds Road);
note that a variation request has been submitted to the Transport Accident Commission (TAC) and VicRoads requesting additional funding for Stage Two (Barwon River to Waurn Ponds); and
endorse the preferred design for Stage Two (Barwon River to Waurn Ponds) of the Southern Link Building Better Bike Connections Project to proceed to tender, subject to receipt of external funding as requested from the TAC and VicRoads.
At that time, an alternate resolution was presented but not supported:
That Council:
endorse Option 1 (as per Attachment 4) as the preferred option for High Street (between Mt Pleasant Road and Roslyn Road) and to commence further engagement to finalise detailed design;
endorse the design of the remainder of Stage Two (as per Attachment 2) including High Street (between Barwon Heads Rd and Mt Pleasant Rd); High Street (between Roslyn Road and Settlement Road) and High Street Service Lane (between Cambra Road and Reynolds Road);
note that a variation request has been submitted to the Transport Accident Commission (TAC) and VicRoads requesting additional funding for Stage Two (Barwon River to Waurn Ponds); and
endorse the preferred design for Stage Two (Barwon River to Waurn Ponds) of the Southern Link Building Better Bike Connections Project to proceed to tender, subject to receipt of external funding as requested from the TAC and VicRoads.
Following the impact to traders throughout the COVID pandemic, concerns have been raised about the timing of the Stage 2 construction. Additional loss of parking and approximately three months of major civil construction activity is anticipated with delivering option 2B for High Street (Mt Pleasant Road - Roslyn Road) which will create further impost on businesses. The funding agreement requires that the project is completed by December 2022.
This Notice of Motion proposes to develop two designs – option 2B and option 1 for the High Street retail precinct. Both options will be tendered to enable Council to consider staging the project construction should this be seen as more appropriate for the economic situation in 2022.
Consideration will be given to implementing option 1 initially (minimising parking loses and construction activity) with the potential to deliver option 2B in future years.
Delivery of option 2B in future years would require a new procurement process and budget provision. A project evaluation would be conducted within 18 months of completing option 1 works to measure cyclist use, safety of all road users and community feedback.
The Notice of Motion was withdrawn by Councillor Nelson. |
Councillor Grzybek re-entered the meeting room at 9:06pm
The Victorian Government’s commitment for major reforms to respond to the Commissioner for Better Regulation’s review of planning and building approvals processes and the Building Victoria’s Recovery Taskforce is acknowledged.
The removal of unnecessary regulation and targeted measures to boost economic recovery and acknowledge the important role that local government can play to advance such reforms is also supported.
However, in the last 12 months, the Minister for Planning has introduced several amendments to all planning schemes in Victoria with limited, or no, consultation with local government or the community prior to their gazettal. Refer Attachment 1.
The outcome of these amendments has resulted in local councils no longer being the responsible authorities for applicable applications (instead it is the Minister for Planning or Minister for Energy, Environment and Climate Change) and/or developments being exempt from the standard public notice/appeal rights. Therefore, the community no longer has an opportunity to be a part of the planning process.
Further significant planning reforms are being discussed within State Government. It is critical that the State Government consult with local councils before implementing any further planning reforms. We need to make sure that Geelong’s local policies and needs are being considered in developments along with those of the community.
Any proposed reforms that may lead to the State calling in additional applications to streamline and triage assessments could include changes to third party appeal rights, or reduced consultation processes. This could have significant potential implications on matters such as:
incorporating local needs and policy considerations in large scale developments;
working with local stakeholders and communities; and
resource implications if council officers are required to provide advice to the State Government on matters such as engineering, heritage, traffic and urban design, without receiving the associated application fees that help to offset these resource impacts.
Council strongly requests that consultation is undertaken with local government and the wider community on all the proposed planning system reform proposals before they are introduced, in particular on reforms where third party appeal rights will be removed. All councils in Victoria should be provided with an opportunity to input and shape the proposed reforms that will have different implications for different councils.
Councillor Grzybek moved, Councillor Harwood seconded -
That Council:
|
Carried.
VC192 (approved 16 November 2020)
This amendment made the Minister for Planning the responsible authority for all energy generation facilities with an installed capacity of 1 megawatt or greater.
The proposed facility at 164-200 McManus Road Lara fits this requirement as it proposes to generate approximately 35 megawatts of electricity.
VC187 (approved 1 December 2020)
This amendment introduced clause 53.20 (Housing by or on behalf of the Director of Housing).
Council will remain the responsible authority for these applications except where the development is for 10 or more dwellings and any apartment developments (where the Minister for Energy, Environment and Climate Change becomes the responsible authority).
Planning applications under this clause are exempt from public notice and there are no appeal rights to VCAT.
Planning applications under this clause do not need to meet the normal requirements of the planning scheme (for example: any zone, overlay, local policy or ResCode requirements). Instead Clause 53.20-6 of the planning scheme sets out development standards that should be meet when assessing an application.
VC190 (approved 1 December 2020)
This amendment introduced clause 52.20 (Victoria’s Big Housing Build).
Where a housing project is:
funded under Victoria’s Big Housing Build; and
supported by the Director of Housing;
a planning permit is not required from Council.
Instead, the Minister for Energy, Environment and Climate Change will be the responsible authority.
Projects under Victoria’s Big Housing Build must undertake consultation with the public and relevant municipal council. However, the Minister for Energy, Environment and Climate Change can vary or waive this requirement. There are no appeal rights to VCAT for these projects.
A project under this clause does not need to meet the normal requirements of the planning scheme (for example: any zone, overlay, local policy or ResCode requirements). Instead Clause 52.20-6 of the planning scheme sets out development standards for dwellings and buildings that any development under Victoria’s Big Housing Build should meet.
VC180 (approved 4 December 2020)
This amendment introduced Clause 53.19 (Non-government schools).
The Minister for Planning is the responsible authority for new and/or upgrades/extension to non-government primary and secondary schools lodged after the gazettal date.
Council’s may be consulted as part of the process although it’s not mandatory. There are no appeal rights to VCAT.
VC194 (approved 25 March 2021)
This amendment introduced Clause 52.30 (State Projects).
Where the Minister for Planning declares a project to be a “state project”, the project will not require any amendments to the planning scheme or planning permits. This means that the project will not need to meet any requirements of the planning scheme and that there will not be a requirement for public notification to the community or appeal rights to the Victorian Civil Administrative Tribunal (VCAT). Before a use or development starts, the municipal council should be consulted about the project. However, the Minister for Planning can vary or waive this requirement.
The City currently has two projects in our municipality as State Projects:
the Dennys Place Geelong break through project; and
the North Shore station commuter car park project.
To provide the Chief Executive Officer clear direction and a framework from the Council on the City’s Regional Livestock & Rural Information Exchange project to assist moving this project forward.
The City has a Clever and Creative Future. We are an Innovative City of Design, we are an Urban City, a Rural and Regional City, a City with enviable Natural Resources, resources that need to be preserved.
Through the Planning for Melbourne’s Green Wedges and Agricultural Land Strategy the Victorian Government is committed to protecting Melbourne’s green wedges and keeping farms on our urban fringes working and producing for generations to come. Some of Victoria’s most productive agricultural land is within 100 km of central Melbourne. As our climate changes, the ideal conditions of agricultural land become even more important to Victoria’s food production.
Geelong plays a very important role in this strategy; we have some of the most productive agricultural land within 100 km of central Melbourne and is further enhanced by the many community planning consultations, including the Bellarine and Surf Coast Distinctive Area and Landscapes. These planning frameworks have unequivocally confirmed a strong desire for "green wedges" between settlements and cities in the Geelong region, defined settlement boundaries and importantly maintain the rural ambience, productive agricultural land and enhance the natural environment.
Reports also confirm a proliferation of smaller holdings - in lifestyle and agriculture. Most of these properties are supported by off farm income. Many smaller agricultural holdings generate less than $40,000 per annum. Many others may occupy less than 30 ha.
Many farms (including cropping, wineries and horticulture) carry small holdings of livestock from time to time to manage fertility, control weeds, allow fallowing, grass growth and reduce fire risk. All contribute to the local economy, and to the natural environment. Both are under threat.
Productivity relies on efficiency of operation, distances travelled, and increasingly, zero-emissions policies. Local food production is increasingly favoured over importing similar products from elsewhere in Victoria, from interstate and overseas.
Reports have confirmed the need to facilitate services for smaller farm holdings, and even much larger holdings. Rural and farming ratepayers need a variety of services to assist their operations, mental wellbeing, and future financial sustainability and information exchange.
Many producers would benefit from a livestock exchange which can handle small lots sales. All in the agriculture sector including the aquaculture would benefit from a Rural Information Exchange Centre if located in Geelong.
The COVID-19 pandemic has exposed us to the biosecurity threats the world must now live with. The Acting Chief Vet of the State Department of Agriculture has written to Council confirming biosecurity threats to animals, plants and the natural environment from pathogens, pests and weeds are real and increasing. These threats reduce animal health, production and welfare. Systems must be in place to mitigate these threats and regulate animal movements. Agricultural and environmental education and rural community sustainability flow on from this.
The Victorian Farmers Federation and Truck Transport Industry has identified the need for a publicly accessible Truck Wash facility in the Western Melbourne/Geelong Region because of the biosecurity threats. Both organisations have committed to work with Council should Geelong wish to be identified as the preferred site for such a facility.
It is the responsibility of all, private individuals and the 3 tiers of government to collaborate on these matters. Monitoring through regulated activities, such as through a livestock exchange and truck wash mitigates these threats. This is consistent with the advice of the Chief Veterinary Officer.
The former Geelong Saleyards operated on Mondays and focused on livestock. This day suited the large niche of stakeholders who have day jobs and can deliver their stock for sale over the weekend. No other saleyards in our region offered that convenience. This choice can be reoffered to the region and expanded to support the region’s emerging rural and peri urban stockholders and provide the opportunity to attract diverse primary producers to Geelong to contribute to the local general business and agricultural economy.
Online sales are emerging tools in the rural sector but it is acknowledged that they do not always provide a satisfactory solution for producers. A “hands-on, face to face” mix provides improved productivity, certainty and peace of mind to all producers and land holders that carry stock.
Since the closure of the former Geelong Sales Yards the rural community has identified it has lost a major non-financial benefit of the weekly sales; that is information exchange and rural mental health fellowship. When the original recommendation was made to close the Geelong Sales we did not understand or appreciate the loss of information exchange it would cause in our rural community and the important role the facility played in the mental health of our rural community. The closure of the saleyards removed the last physical place for the rural community to regularly meet, exchange information and support each other with the ongoing challenges faced by our rural sector and individual farmers.
Operating models will need to be explored as the facility will be multi-dimensional. Some activities may be able to be provided under a cost recovery basis; others like rural information exchange and mental health and wellbeing will need to be subsidised to be able to be delivered. Preliminary operating models include owned and fully operated by Council, owned by Council and operated by a contractor/consortium or a mixture of the both models.
Council has made financial estimates towards this project in the 2021-2022 budget for $150K of which $50K has been spent, and $2M in 2022-23 and a further $2M in 2023-24. State and Federal Governments and other agricultural industry bodies need to be approached to investigate what other funding sources may exist outside of Council.
Councillor Mason moved, Councillor Aitken seconded -
That Council:
|
Carried.
City of Greater Geelong Regional Livestock and Rural Information Exchange Hub and Truck-wash.
A City of Greater Geelong Regional Livestock & Rural Information Exchange Hub as a minimum should include:
A physical multipurpose livestock/rural sales exchange facility (which can initially cater for: up to 120 head cattle, 1000 head sheep, 1000 poultry and a diversity of other livestock such as pigs, goats and alpacas etc);
A co-located and shared multipurpose rural health and wellbeing and information exchange centre to provide opportunities for Council, State and/or Federal Departments of Agriculture, Victorian Farmers Federation, Landcare Groups, other rural focused organisations, other government departments (including aquacultural) and the rural community to meet, share and exchange information and facilitate a focus on biosecurity monitoring, agriculture extension work, rural social wellbeing and rural mental health;
A “Truck Wash” for cleaning and hygiene of commercial and private transport and machinery. This facility would service livestock, grain, farm and contactor vehicles and machinery. It would also service fertiliser, ferry and Geelong Port biosecurity and other potential new users eg. caravan owners waste dumping, future waste to energy or recycling transport providers, etc;
Specialist individual animal and transport vehicle weighing facilities. (Consideration should be given to the design to support other Department of Transport operations.);
Designs which enable in-situ adaptable online capacity for buyers, sellers and agents to remotely participate and access the sales (ie. Cloud based Video Conferencing and Sales Infrastructure);
High level design for animal presentation, safety and welfare using automation for drafting and counting, maximizing electronic identification, artificial intelligence robotic gate operation, interface auction systems and easy-care soft flooring;
A large roofed area to collect and recycle water, capture solar energy, and provide shelter for animals and people;
Access for all types of vehicle delivery and pickup;
Holding paddocks for transit and emergency relocation of stock and stray animals in the event of a fire or other emergency response;
A fodder exchange for the sale of grain and hay with the ability for quality assessment for weed and chemical free status;
Potential to include a farmers market venue. It should encourage agribusiness, a value-add local produce visibility and outlet, and support local and regional Tourism;
Capacity to include ancillary Services facilities – especially catering for small operators- drenching, vaccinating, tagging, shearing, veterinary services, artificial insemination, pregnancy testing; and
Capacity to adapt to demand and new opportunities.
The draft scoping business case should consider items such as:
Investigate and rank potential site locations on Council land (ie. such as: Unsold GREP land, Corio New Estate, Elcho Drainage Basin Farming Zoned precinct), Barwon Water land, and private land close to processors;
Investigate co-funding opportunities, advocacy and messaging and responsibilities including State and Federal Govt Depts of Agriculture, Transport, Economic Development, Environment, and other private entrepreneurial operators;
Investigate design costs, capital cost and operational budgets of the facility. Consideration should be given to options including a Subsidised Service, owned by the City and fully operated by a contractor/consortium, that would develop and set an operational timetable;
A complementary website/online presence for the City of Greater Geelong Regional Livestock & Rural Information Exchange Hub which is friendly to both newcomers and long-term operators, including information and recommendations on environmental and agricultural best practices;
Report on the progress and potential of merging the proposed Rural Living Information Platform project which identifies using current resources, existing G21 online capabilities, and focusses on the identified areas resulting from the consultation of the study eg. best practice land management, current livestock solutions, access to current available information, Council programs and resources into the hub project; and
Identify the best operational division(s) of Council that rural strategy, the proposed rural hub site, facilities, services and operations can sit under.
To investigate the potential of the following projects within the City of Greater Geelong: A Geelong Motoring & Industrial Museum & The Big Ford Ute.
Recently, K-ROCK radio station and their presenters Herbie and Josh submitted a petition (more than 700 signatures) to the City. The petition called on the City to “bring more tourists to Geelong post COVID by building a ‘Big Thing’.” The project identified a giant 1934 Ford Ute, the biggest ute you’ll see as the ‘Big Thing’ Geelong could become nationally and internationally famous for.
In December 2020 the Geelong Museum of Motoring & Industry closed at its temporary home at Western Heights Secondary College in Hamlyn Heights. The Museum has not been able to find a temporary or permanent home since closure and the collection remains in storage throughout Geelong and Melbourne.
Council has formed a working group of councillors, committee members of the Geelong Motoring & Industrial Museum and city officers to explore the feasibility of this project and potential site locations.
It is an opportune time now to join these potential projects together and seek Council endorsement to progress the feasibility of both projects.
Geelong is known for some remarkable inventions. In 1851, the world’s first commercial refrigerator was invented in Geelong. This life changing invention that is now a popular household appliance around the globe was designed by James Harrison right here in Geelong. Lewis Bandt in 1934 designed and invented the concept of a ute and the now famous Ford Ute was born at the Geelong based Ford Motoring Company which was located in Norlane.
Both of these inventors are remembered by bridges being named after them in Geelong, but these inventions deserve so much more. They deserve to be on permanent display and commemorated for future generations. They deserve to become a tourist attraction which complements the region as a place to visit and enhances our opportunity to capture the tourist dollar from exciting new ventures like the Spirit of Tasmania moving to Corio Quay in the Spring of 2022.
We all know of the Big Banana in Coffs Harbour, the Giant Koala in the Grampians and the Big Prawn in Exmouth. With Instagram and personal mobile phone cameras these sites have entrenched themselves to tourists on the must visit list, but what is our big thing? Why can’t it be the Big Ute collocated on the same site as a Geelong based Museum which showcases our rich industrial history, inventions and aspirations as a UNESCO City of Design?
The Museum of Vehicle Evolution (MOVE) in Shepparton is a local, state and federal governments’ funded example of what we can achieve in Geelong.
Both these projects have momentum and deserve to be properly supported and investigated.
Councillor Grzybek moved, Councillor Aitken seconded -
That Council:
|
Carried.
Source: |
City Services |
Director: |
Guy Wilson-Browne |
For Council to approve the finalisation of the Special Charge Scheme 340 for road construction works in Portarlington.
Council resolved its Intention to Declare the Special Charge at its meeting 17 February 2015 and Declared the Special Charge Scheme at its meeting 27 January 2016.
The works included sealing all unsealed portions of roads bounded by Fisher, Clarke, Mercer and Hood Streets Portarlington refer to the map at Attachment 1. There was 8.5 km of roads sealed with 502 properties benefiting from the scheme.
The City funded additional intersection safety improvements, including roadside drainage, road sealing in excess of 7.6 metre road width and intersection lighting.
The scheme works are complete as shown in Attachment 3. The total actual cost of $3,336,861.70 is a 14% decrease from the initial estimate of $3,888,838.42.
Councillor Mason moved, Councillor Sullivan seconded -
That Council:
|
Carried.
With the Scheme now complete, the total actual cost of $3,336,861.70 is a 14% decrease from the initial estimate at Declaration of $3,888,838.42 and includes:
Contributions from the City for the community benefits of the scheme $446,443.19 ($73,849.70 lower than estimated); and
Property owner special benefit contributions totalling $2,890,418.52 ($478,127.01 lower than the estimated amount). Property owner’s will be refunded $478,127.01 variance to align their contribution to actual costs.
The Special Charge Scheme can be finalised based on the recommended cost as shown in Attachment 2 – Schedule A:
The total cost is less than the total declared value representing an overall decrease of $551,976.72. This was due to the variation in the actual cost of the pavement construction.
The final design and construction costs are summarised below:
Table 1 - summary of final design and construction costs
|
Estimate |
Actual |
Variance |
Variance (%) |
|---|---|---|---|---|
Scheme cost to owners |
$3,368,545.53 |
$2,890,418.52 |
-$478,127.01 |
-14.19% |
Scheme cost to the City |
$520,292.89 |
$446,443.19 |
-$73,849.70 |
-14.19% |
Scheme Total |
$3,388,838.42 |
$3,336,861.70 |
($551,976.71) |
-14.19% |
2012 -2013 – Establishment and monthly meetings held with a Community Reference Panel.
12 May 2013 – Public meeting (open forum with over 150 attendees) held at the Portarlington Community Hall. This meeting disclosed all information in relation to the proposed scheme including scope of work, cost apportionment and Benefit Ratio Calculation.
May 2013 – Update letter, information sheet and property owner survey.
19 July 2013 – Update letter to property owners informing results of survey.
16 May 2014 – Update letter to property owners on revised timing of the scheme.
Council resolved its Intention to declare the scheme on 17 February 2015. The City received 16 submissions from a possible 502 benefitting properties.
A Submissions Panel Hearing took place on 27 October 2015. Three submitters formally requested to be heard, however a total of 19 property owners made a verbal submission at the hearing.
After considering all of the submissions, the panel endorsed the scheme with two changes at its meeting 27 January 2016 and levy notices were sent to residents on 4 February 2016. The changes endorsed were:
A reduction in front unit charges of a multi-unit development site. In the original scheme these properties received a full benefit due to their full access benefit and frontage to the new road. The amended scheme reduced the amenity charge for these units which resulted in a $905 reduction to their charge. The same principle was applied to smaller properties that had been subdivided from parent land.
To increase the City’s contribution by $109,000. This fund injection maintained the current charges for all remaining properties in the scheme and was considered to be a reasonable compromise.
The provision of properly sealed and drained roads provides improved amenity, connectivity, safety for pedestrians and reduced environmental impacts.
The scheme has been prepared in accordance with the Special Rate and Charge provisions of the Local Government Act 1989 and guided by Council’s Special Rates and Charges Policy (2015). The process chart for implementation of this scheme is shown in Attachment 4.
In accordance with Council’s Special Rates and Charges Policy, with the works completed and all costs aggregated, the next step is for Council to finalise the scheme. Cost adjustments are in accordance with requirements of the Local Government Act 1989.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A fast, reliable and connected transport network.
An inclusive, diverse, healthy and socially connected community.
Development and implementation of sustainable solutions.
People feel safe wherever they are.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Improved sealed roads and drainage delivers a higher level of service.
Construction of the unsealed roads and the intersection lighting improvements in Portarlington provides safer driving conditions for motorists. The improved roadside drainage reduces hazards associated with water over roads and the effects of nuisance flooding to property.
The new sealed road provides improved sealed access and amenity as dust, mud and stormwater concerns are mitigated.
No significant vegetation removal was required to complete the project. No natural habitats were affected.
Attachment 1 Map Portarlington North East Group of streets Road Construction Final [3MNL] [2.10.1 - 1 page]
Attachment 2 Schedule A Property Charges Portarlington North East Gr [3GFX] [2.10.2 - 11 pages]
Attachment 3 Photos Portarlington North East Group of streets Road Construction Fi [6F32] [2.10.3 - 2 pages]
Attachment 4 Special Charge Scheme process Portarlington North East G [9X2R] [2.10.4 - 1 page]
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To provide Council with an update on the progress and performance of Tourism Greater Geelong and The Bellarine Inc (TGGB) and local visitor economy, as per the 2020-2021 Annual Report recently adopted at TGGB’s Annual General Meeting on 13 October 2021.
The City of Greater Geelong has long recognised the importance of the visitor economy in strengthening and diversifying the economic base of the municipality since 1993. Council has supported the tourism sector through a formal partnership with the industry via a Memorandum of Understanding (MOU), recently re-signed for the period 2021-2022 to 2024-2025.
The 2020-2021 year marked the end of TGGB’s previous four-year Visitor Economy Strategy. As per the MOU, TGGB’s Visitor Economy Strategy 2017-2018 – 2020-2021 set the vision, opportunities and priorities relating to promotion, development and leadership. An Annual Action Plan is developed and implemented to guide the activities of the organisation that corresponds to the results of the 2020-2021 Annual Report (Attachment 1).
The 2020/21 Annual Report reflects a year challenged by the COVID-19 pandemic, a year that proved to be one of the most challenging the tourism industry has ever faced.
The Greater Geelong visitor economy was worth $637 million to the local economy in 2020-2021. This is down 42% on 2019 pre-COVID levels, attracting 3.5 million visitors, with nights spent in the region down 51% to 2.8 million.
For TGGB, 2020/21 was largely about finding ways to support the industry in their time of greatest need. This included working closely with the tourism industry to understand and disseminate government information; recovery marketing during reopening periods and promotion to our local community to support businesses at times when travel wasn’t allowed.
The last 12 months has been a time of learning lessons and the future will see implementation of activities to respond to recovery. This includes marketing and industry development programs focused on our key recovery markets (Melbourne and Regional Victoria).
Councillor Sullivan moved, Councillor Murrihy seconded -
That Council note the progress and performance of the Regional Tourism Board - Tourism Greater Geelong and The Bellarine Inc. and local visitor economy as per the 2020-2021 Annual Report. |
Carried.
Funding for TGGB is agreed via Council’s annual budget process. As per the MOU, Council funds the staffing and administration costs with further specific budget lines for Business Events and Visitor Services functions.
The City’s financial contribution to TGGB for 2020-2021 was $2.097 million relating to Tourism administration $1,308,683, Visitor Information Centres $337,131 and Business Events Geelong $451,606 plus an additional $633,000 related to the City of Greater Geelong COVID Community and Economic Support Package, confirmed in late June 2020. The COVID funding was delivered during 2020-2021 across leisure marketing, business event procurement and international student support.
TGGB’s operating result (Council, State Government and Industry) was $3.062 million with non-Council revenue of $965,000 to support the Annual Action Plan.
State Government funding of $275,000 to TGGB is subject to a formal contract and is specifically directed towards the implementation of the Annual Action Plan. Other non-Council revenue is received via tourism business memberships and partnerships, grants and industry buy-in to marketing and development programs.
TGGB has invested significantly in the development and implementation of an enhanced digital footprint that engages with both industry and visitors to our region. TGGB delivers a dedicated industry engagement program that includes weekly newsletters to industry, surveying, quarterly networking functions delivered virtually and constant engagement with Industry Engagement Officers.
TGGB develops community, visitor and tourism industry engagement actions for individual projects to ensure that projects are developed with evidence-based research.
TGGB rolled out a new membership model in January 2021 which included a level that enabled local businesses and staff to subscribe to TGGB for free, broadening the organisations reach and ability to engage with a broader sector than those directly involved in the visitor economy and financially capable of contributing to the association. This also included waiving all membership fees from April 2020 until December 2020 to support businesses.
As of 30 June 2021, TGGB signed on 197 new subscribers and 48 financial member businesses increasing total membership to 846 local businesses.
As a recognised Regional Tourism Board, TGGB participate in and engage with Visit Victoria, Regional Development Victoria, Victorian Tourism Industry Council, Tourism Australia and relevant State and Federal Government departments.
Pre-COVID, the visitor economy contributed $1.1 billion to the local economy and directly employed over 7,551 people and 3,713 people indirectly in a diverse range of jobs across the region in the tourism and hospitality sector.
Due to the ongoing impacts of COVID-19, restricted travel and subsequent business closures over the last year, it is estimated that 1,875 jobs had been lost within the accommodation and food services industry alone, down 25%.
TGGB has been a key driver in the development of the Destination Accessible program with the Australian Federation of Disability Organisations (AFDO), which focuses on building capability of tourism businesses in the region to cater for community and visitors with a disability.
TGGB has led the continued development of Study Geelong to engage with international students who are living within Geelong, so they are fully connected into our community through student activities, ambassador programs and professional mentoring.
The social impacts of tourism have been well documented and will continue to play a major role in guiding the future development of the region and activities of TGGB.
There is no policy, legal or statutory implications resulting from this report.
The partnership arrangement between Council and the tourism industry via Tourism Greater Geelong and The Bellarine Inc. is consistent with Council’s Tourism Policy.
As an Incorporated Association, TGGB Inc. complies with the legislation and management principles that govern incorporated associations in Victoria, namely the Associations Incorporation Reform Act 2012. The Annual Return will be lodged with Consumer Affairs Victoria to record the Annual General Meeting held on 13 October 2021.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A destination that attracts local and international visitors.
No officer involved in the preparation of this report declared a general or material conflict of interest.
TGGB plays a pivotal role in advocating on tourism related issues and opportunities in a variety of settings and at different levels of government.
Without an organised and united approach, the tourism industry would most likely suffer or remain stagnant. The partnership allows for long term planning to be adopted in cooperation with the tourism industry and neighbouring Regional Tourism Boards.
TGGB has a Tourism Development Plan for the region designed to guide advocacy efforts and prioritise projects that will meet visitor expectations, service future demand and ensure the visitor economy in Greater Geelong and The Bellarine reaches its full potential.
TGGB has continued to evolve its corporate risk profiling in cooperation with the City and the TGGB Board to ensure that risks are identified, analysed and evaluated to either control or eliminate risks. This has included a TGGB Board Governance Evaluator process which is conducted by external governance consultants.
TGGB recognises the need to plan for balanced growth that delivers economic, social and environmental benefits for future generations to enjoy. Sustainable Destination Development is now a strategic priority identified within the 2021-2022 to 2024-2025 Corporate Plan.
The 2020-2021 Annual Report highlights TGGB’s environmental sustainability achievements to ensure tourism continues to be an enabler to our region’s health.
TGGB continues to implement and support accreditation programs Earth Check and City Switch. Earth Check is a program aimed at reducing the impact of tourism related activities on the environment and includes training and incentives for those who participate and meet the prescribed benchmarks and standards.
TGGB received a 6-star rating from City Switch for the business’s environmental standards and usage in 2021.
TGGB Annual Report 2021 FA LR singles [2.17.1 - 44 pages]
Source: |
City Planning & Economy |
Director: |
Gareth Smith |
To inform Council of the preparation of the Geelong City of Design Membership Monitoring Report (2017-2021) to be submitted to UNESCO Creative Cities Network (UCCN) by 30 November 2021.
In October 2017, the City of Greater Geelong was designated to the UNESCO Creative Cities Network (UCCN) in the creative subfield of Design.
The City is the secretariat for the designation and responsible for the delivery of a Membership Monitoring Report every four years.
The report has pre-set criteria which cities are asked to provide responses, with examples. It does not allow for a comprehensive list of all initiatives. The report is evaluated by the UCCN and by peers from each creative subfield.
The Monitoring Report profiles Geelong’s participation in UCCN activities, highlights a range of local and international initiatives that contribute to the objectives of the UCCN, describes our key actions for the next four years and outlines examples of Geelong’s response to COVID-19. Geelong’s first four-year Membership Monitoring Report (2017-2021) is provided in Attachment 1.
The local and international initiatives included in the report are profiled against our work towards the delivery of the UNESCO Sustainable Development Goals and three Guiding Principles being embrace a design mindset, nurture creative talent and foster our design culture.
The Report details initiatives that support design collaborations, design that has been adapted, inclusive and resilient practice, growing and strengthening talent, profiling our creative sector and telling important stories relevant to our culture.
Councillor Harwood moved, Councillor Murrihy seconded -
That Council note the City of Greater Geelong’s Membership Monitoring Report 2017 to 2021 (Attachment 1), to be submitted to the UNESCO Creative Cities Network by 30 November 2021. |
Carried.
Council has committed $100,000 annual budget to deliver programs and actions, overseen by the UNESCO Working Group, that support Geelong’s commitment to the UCCN.
In 2018 a UNESCO City of Design Working Group was established comprising membership of Deakin University, Geelong Arts Centre, Design Institute of Australia, Creative Victoria, the Geelong Manufacturing Council, Gordon TAFE, Office of the Victorian Government Architect, GenU, Geelong Tech School and officers from across the City.
The Working Group has provided oversight and input to the proposed direction and activities including the development of the Guiding Principles. In 2019 a sub-group was established to curate the Geelong Design Week program and includes representatives across the arts and creative sectors, education, cultural industries, urban design and manufacturing.
Over the last 4 years there have been multiple engagements and initiatives with key stakeholders and opportunities for the community to learn and engage in creativity and cultural life. These include:
Geelong Design Week (2019-2021);
The development of our Guiding Principles;
CODE Souvenir to support creative industries;
Geelong led the establishment of the Victorian Creative Cities Network (VCCN),with Bendigo, Ballarat and Melbourne in conjunction with Creative Victoria;
UNESCO stakeholder day with international speakers;
Pecha Kucha nights;
Designing Geelong Webinar Series;
Clever and Creative lecture series in partnership with Deakin University and
The City’s Arts Industry Commissions, in response to COVID-19 recovery.
Projects included in the Monitoring Report are from across the Geelong community including the City of Greater Geelong, Deakin University, the Gordon Tech School, Geelong Gallery, Geelong Arts Centre and industry.
Members of the UCCN acknowledge commitment to UNESCO’s 2030 Sustainable Development Goals (SDGs), sharing best practice, developing partnerships, promoting creativity and the creative economy, strengthening engagement and participation in cultural life, and integrating culture and creativity in urban development plans.
Sustainable development is at the centre of the UCCN mission and a core strategic direction for the City of Greater Geelong. As a Creative City of Design, Geelong has a focus on putting people at the centre of all we do and developing policies and actions to support social inclusion and equity. This can be demonstrated through the Social Infrastructure Framework, the Health and Wellbeing Plan, the development of a new Social Equity and Inclusion Policy, and an Indigenous Design Policy in partnership with Traditional Owners.
Initiatives such as Geelong Design Week, Pecha Kucha nights, Designing Geelong Webinar Series contribute to the City’s values of creating an inclusive, diverse, healthy and socially connected community, by providing accessible and low-cost programming and experiences that promote wellbeing and encourage learning and participation.
There are no legal implications related to this report.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
Strong local economy.
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A destination that attracts local and international visitors.
A prosperous economy that supports jobs and education opportunities.
An inclusive, diverse, healthy and socially connected community.
Creative and diverse culture.
Development and implementation of sustainable solutions.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
As a City of Design within the UCCN, the City of Greater Geelong has an obligation to submit a 4-year Membership Monitoring Report outlining our work towards meeting the Network’s objectives. The report will be evaluated by the UCCN and peers within the Cities of Design subnetwork. As secretariat, failure to submit a Monitoring Report is a reputational risk to the organisation and reflects poorly on the City’s commitment to shared learnings and contributions at the local, national and international level.
There are no environmental sustainability issues related to this report.
GCOD Monitoring Report 21 Oct DRAFT [2.12.1 - 13 pages]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
Councillor Mansfield declared a Conflict of Interest in Agenda Item 2.13 T2100087 Tender for the Provision of Immunisation Services, in that Councillor Mansfield’s husband is an employee of Barwon Health. Councillor Mansfield remained in the meeting room but abstained from voting.
To award Contract C2100097 for the Provision of Public Immunisation Services to Barwon Health (ABN 45 877 249 165).
The City of Greater Geelong has approximately 3000 births per year and provides a public immunisation service to the local community.
The current immunisation service operates throughout the municipality from 3 sites ranging in frequency from three times per week to fortnightly sessions. Sessions are on an appointment-based system for infants, pre-schoolers, school aged children and adults. These sessions may return to open sessions once Covid-19 safe systems are no longer required.
All secondary schools are offered site visits for the administration of the school-based immunisation program.
The Procurement Services unit administered an open tender process on behalf of the Family Services unit for the Provision of Public Immunisation Services.
The submission was evaluated in accordance with the processes detailed in the City’s ‘Procurement and Contracts Manual’.
Based on the tenderers past service experience and qualified & trained resources, the Tender Evaluation Panel recommend that Barwon Health be awarded the contract for the provision of these services.
The lump sum price for the delivery of these services is $2,939,850.00 excluding GST plus the tendered schedule of rates. Subject to Council awarding the contract, the project will commence in February 2022.
Councillor Mason moved, Councillor Murrihy seconded -
That Council:
|
Carried.
The services come in within the allocated recurrent budget.
The Commonwealth Government fund $6.00 per infant encounter.
The State Government fund $9.91 per infant encounter, flu injection and secondary school injection.
There was no community engagement undertaken for this tender.
There were no collaboration opportunities in relation to this tender; there are limited suppliers available to undertake this service.
This service provides a free immunisation service to all eligible children and adults as identified in the Australian Department of Health National Immunisation Program schedule.
This tender was advertised in accordance with the requirements of section 186 of the Local Government Act 1989 and the tender process has been conducted in accordance with the City’s Procurement Policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The tender evaluation process involved the assessment of work, health and safety policies, procedures and risk assessment documents.
Any environmental or sustainable risks are the responsibility of the successful tenderer.
Contract C2100097: Provision of Public Immunisation Services.
The City issued an open tender T2100097, closing 2pm Wednesday 1 September 2021, seeking to appoint a suitably qualified and experienced contractor for the Provision of Public Immunisation Services.
Table 1 Invitations to Tender
Medium |
Date Advertised |
|---|---|
Geelong Advertiser |
Saturday 7 August 2021 |
eProcure |
Saturday 7 August 2021 |
The Tender Evaluation Panel comprised the following staff:
Table 2 Tender Evaluation Panel
Position Title |
Panel role |
|---|---|
Procurement Specialist |
Chair |
Manager Family Services |
Member |
Coordinator Community Child Health |
Member |
Community Child Health Team Leader |
Member |
Tenders had to meet the following mandatory criteria:
OH&S system – if the tenderers OH&S processes and procedures do not meet a minimum standard determined by the City, the tenderer will not be considered for the contract;
Must have a minimum of five (5) years experience in the delivery of a public immunisation program; and
Must be accredited against the National Safety and Quality Health Service Standards (NSQHS) or other relevant service standards.
Table 3 Tender Submissions Received
Tender |
Conforming tender |
|
|---|---|---|
A |
Barwon Health |
Yes |
The Tender Evaluation Panel used the following qualitative criteria (in order of weighting) to assess the submission:
Table 4 Comparative Criteria Weighting
Comparative Criteria |
Weighting % |
|---|---|
Capability and experience, past performance over the last 5 years |
30 |
Proposed personnel |
20 |
Methodology/plan for performing contract |
20 |
Customer service – flexibility and responsiveness |
10 |
Quality management policy; quality and audit systems |
10 |
Economic & local content contribution (mandatory) |
10 |
The tender was evaluated by the tender evaluation panel in a two staged process:
Qualitative assessment of a weighted score totalling 100%; and
Evaluation of price against weighted score:
VFM = Tendered Price ÷ Weighted Score (lowest VFM Score = preferred supplier).
Barwon Health were deemed the best value for money tenderer, demonstrating best value for money for the City, and placing them as the preferred tenderer.
At the conclusion of the evaluation the tenders were ranked in the following order:
Table 5 Tender Evaluation Scores
Tender |
Rank |
|
|---|---|---|
A |
Barwon Health |
1 |
There was no post tender contact.
No probity issues were identified.
Nil.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To award Contract C2200013 for the Annual Supply of Bituminous Spray Sealing Works to Head, Transport for Victoria T/A Sprayline Road Services (ABN 97 481 088 949).
To facilitate the Annual Supply of Bituminous Spray Sealing works program, Procurement Services undertook an open (public) tender on behalf of Engineering Services.
The operation cost of the contract will be covered by the approved Council budget for the Road Surfacing Reseal Program. The contract value is within the operation budget.
Based on the high quality of the written tender submission and competitive pricing offered, the recommended tenderer provided a value for money option for the City.
Procurement Services managed an open tender process on behalf of Engineering Services to complete the annual supply of bituminous spray seal works program for the City of Greater Geelong.
The submissions were evaluated in accordance with the processes detailed in the City’s ‘Procurement and Contracts Manual’.
Based on the tenderers’ past project experience, expertise and value for money the Tender Evaluation Panel (TEP) recommends that Head, Transport for Victoria T/A Sprayline Road Services be awarded the contract for the provision of these services for the next year.
Subject to Council awarding the Contract, the works will commence in November 2021 and conclude in June 2022.
The lump sum price for the delivery of the services is $1,597,049.00 (excl. GST) to complete the scheduled program.
Councillor Kontelj moved, Councillor Sullivan seconded -
That Council:
|
Carried.
The operation cost of the contract will be covered by the approved Council budget for the Road Surfacing Reseal Program. The contract value is within the operation budget.
There is no community engagement conducted for this program as it is an annual program run by the City based on existing road conditions.
Collaboration opportunities were considered for this contract but given the time constraints of the procurement and subsequent program delivery, collaboration for this program of works was not suitable on this occasion. Opportunities will be considered in planning future contracts.
There are no social equity and sustainably implications of awarding the tender
This tender was advertised in accordance with the requirements of section 186 of the Local Government Act 1989 and the tender process has been conducted in accordance with the City’s Procurement Policy.
In accordance with the Council to CEO instrument of delegation, the delegate must not determine the issue, take the action or do the act or thing if the issue, action, act or thing involves entering into a contract exceeding the value of $2,000,000 (excluding GST), or exceeding $1,000,000 (excluding GST) where it is proposed not to accept the lowest tender.
Therefore, this contract requires Council approval as the proposed contract value exceeds $1,000,000 (excluding GST) and is not the lowest tender submitted.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A fast, reliable and connected transport network.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The tender evaluation process involved the assessment of work, health and safety policies, procedures and risk assessment documents. Any other risks associated with the acceptance of this tender will be managed through the contract conditions.
Any environmental implications associated with this contract will arise from the execution of the works. It is considered that these are the responsibility of the contractor and will be managed through the contract documentation.
Contract C2200013 Annual Supply of Bituminous Spray Sealing Works
The City issued Tender T2200013, closing 2:00pm Wednesday 6 October 2021, seeking to appoint a contractor to complete the annual supply of bituminous spray seal works program for the City of Greater Geelong.
Table 1 Invitations to Tender
Medium |
Date Advertised |
|---|---|
City of Greater Geelong website – eProcure |
11/09/2021 |
Times Printed Publications |
16/09/2021 |
The Tender Evaluation Panel (TEP) comprised the following staff.
Table 2 Tender Evaluation Panel
Position Title |
Panel role |
|---|---|
Senior Procurement Specialist |
Chair |
Principal Delivery Engineer |
Member |
Civil Project Officer |
Member |
Coordinator Program Delivery |
Member |
At tender close the City received 2 tender submissions.
Table 3 Tender Submissions Received
Tender |
Conforming tender |
|
|---|---|---|
A |
Head, Transport for Victoria T/A Sprayline Road Services |
Yes |
B |
Tender B |
Yes |
The TEP used the following qualitative criteria (in order of weighting) to assess the submissions:
Table 4 Comparative Criteria Weighting
Comparative Criteria |
Weighting % |
|---|---|
Economic & local content contribution |
10 |
Clever and creative (innovation) |
5 |
Capability and experience |
45 |
Methodology and plan for performing the contract |
25 |
Proposed staffing levels, plant & equipment, and extent of subcontracting |
10 |
Quality management |
5 |
At the conclusion of the qualitative evaluation a single submission was deemed capable of providing services to the City.
Table 5 Tender Evaluation Scores
Tender |
Rank |
|
|---|---|---|
A |
Head, Transport for Victoria T/A Sprayline Road Services |
1 |
B |
Tender B |
2 |
No post tender clarifications were required.
No probity issues were identified.
Nil.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcome of the community engagement process relating to the proposed lease to the Royal Geelong Yacht Club Inc and to seek Council’s approval to enter into a 21-year leasewith the Royal Geelong Yacht Club Inc. which will replace existing leases.
The City as Committee of Management has been directed by Department of Environment Land Water Planning to replace the existing leases once Stage 1 of the Geelong Waterfront Safe Harbour Project was completed, to include additional land and seabed areas into one lease.
Council approved the commencement of the statutory process in accordance with section 115(4) of the Local Government Act 2020 and its Community Engagement Policy at the Council meeting on 28 September 2021 for the proposed lease to the Royal Geelong Yacht Club Inc at 25 Eastern Beach Road, Geelong 3220.
To govern the occupation of the additional seabed area where the wave attenuator has been built and consolidate the existing land and seabed leases, it is proposed to enter into a new lease for the site.
The new lease will replace the existing leases for a term of 21-years over Crown Allotment 18, Section 29, Crown Allotment 31, Section 86A, Crown Allotment 2026 and Crown Allotment 2036, in the Parish of Corio.
Community engagement was undertaken, inviting submissions. No submissions were received.
Councillor Kontelj moved, Councillor Harwood seconded -
That Council:
|
Carried.
The rent payable under the lease will commence at a market rate determined by a property valuation. A portion of the rental income will be reserved by the City on behalf of the Club to contribute to future repair and maintenance obligations for the upkeep of the on-water components that are accessible by the Club and members of the public.
Public notice and community engagement was undertaken providing an opportunity for the community to provide its feedback to Council on the proposed lease, by publishing a notice in the Geelong Times publication on 30 September 2021 and the Geelong Australia website via Have Your Say from 1 October 2021 to 29 October 2021.
There are no social equity and sustainability implications forentering into the lease.
Council complied with section 115 of the Local Government Act 2020 which required that, as the proposed lease is for a term of greater than 10 years, community engagement must be undertakenin accordance with the Council's community engagement policy in respect of the proposal, to inform decision making on whether to enter into the lease.
As the site proposed to be leased is on Crown land, the lease will be as17D Crown Land Lease and require the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Strong local economy.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A destination that attracts local and international visitors.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The lease will address obligations for each party in managing the risks associated with the site.
There are no notable environmental implications associated with entering into the lease.
Nil.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcome of the community engagement process relating to the proposed lease of the Level 4 office space at the Geelong Library and Heritage Centre and to seek Council’s approval to enter into a 5-year lease with Geelong Regional Library Corporation.
On 8 August 2017, the City entered into a lease with Geelong Regional Library Corporation for Level 4 office space at the Geelong Library and Heritage Centre, 49-51 Little Malop Street, Geelong 3220 for a term of 4 years and 3 months which expired on 26 June 2021.
On 25 June 2021, the Minister’s Delegate provided consent to grant and purpose to commence negotiations for a new lease with the Geelong Regional Library Corporation.
Council approved the commencement of the statutory process in accordance with section 115(4) Local Government Act 2020 and its community engagement policy at the Council meeting on 28 September 2021 for the proposed lease at Level 4, 49-51 Little Malop Street, Geelong 3220.
The market value of the office space to be occupied by Geelong Regional Library Corporation is between $145,000 per annum and $203,000 per annum and has triggered the requirement to comply with section 115 of the Local Government Act 2020 and the City’s Community Engagement Policy.
Community engagement was undertaken; submissions were invited, and no submissions were received.
Councillor Nelson moved, Councillor Mansfield seconded -
That Council:
|
Carried.
There are no financial implications of entering into a lease with Geelong Regional Library Corporation.
Public notice and community engagement was undertaken providing an opportunity for the community to provide its feedback to Council on the proposed lease, by publishing a notice in the Geelong Times publication on 30 September 2021 and the Geelong Australia website via Have Your Say from 1 October 2021 to 29 October 2021.
Submissions were invited, and no submissions were received.
There are no social equity and sustainability implications entering into the lease.
Council complied with section 115 of the Local Government Act 2020 which requires that, as the proposed lease has a market value above $100,000 plus GST per annum, community engagement must be undertaken in accordance with the Council's community engagement policy in respect of the proposal, to inform decision making on whether to enter the lease.
As the site proposed to be leased is on Crown land, the lease will be a s17D Crown Land Lease and requires the approval of the Ministers Delegate in accordance with the Crown Land (Reserves) Act 1978.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing Council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with entering into the lease.
There are no notable environmental implications associated with entering into the lease.
Nil.
Source: |
Customer & Corporate Services |
Director: |
Guy Wilson-Browne |
To advise Council of the outcome of the community engagement process relating to the proposed lease of the Geelong Resource Recovery Centre and to seek Council’s approval to enter into a 5-year lease with GDP Industries.
Council resolved at the meeting on 24 August 2021 to award the Contract C2100080 for Operation and Management of The Geelong Resource Recovery Centre to GDP Industries (ABN 96 004 811 116) for a term of 5 years.
Council approved the commencement of the statutory process in accordance with section 115(4) Local Government Act 2020 and its Community Engagement Policy at the Council meeting on 28 September 2021 for the following proposed lease at 100 Douro Street, North Geelong 3215 and contained in Certificate of Title Volume 10147 Folio 138.
To govern the occupation of the Geelong Resource Recovery Centre, it is proposed that the City enters into a new lease with GDP Industries Limited for a term of 5 years, collateral with Contract C2100080.
Community engagement was undertaken; submissions were invited, and no submissions were received.
Councillor Mansfield moved, Councillor Harwood seconded -
That Council:
|
Carried.
The City will enter into a peppercorn lease with GPD Industries Limited. GDP Industries Limited operate the Geelong Resource Recovery Centre on behalf of the city via the awarded contract.
Public notice and community engagement was undertaken providing an opportunity for the community to provide its feedback to Council on the proposed lease, by publishing a notice in the Geelong Times publication on 30 September 2021 and the Geelong Australia website via Have Your Say from 1 October 2021 to 29 October 2021.
Submissions were invited, and no submissions were received.
GDP Industries (Geelong Disabled People’s Industries) is an ADE (Australian Disability Enterprise) offering long term supported employment to people with a disability.
Council complied with section 115 of the Local Government Act 2020 which requires that, as the proposed lease has a market value above $100,000 plus GST per annum, community engagement must be undertaken in accordance with the Council's Community Engagement Policy in respect of the proposal to inform decision making on whether to enter into the lease.
This report aligns with Our Community Plan 2021-2025 strategic priority:
Healthy, caring and inclusive community.
High-performing Council and organisation.
Sustainable growth and environment.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
An inclusive, diverse, healthy and socially connected community.
Sustainable development that supports population growth and protects the natural environment.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with entering into the lease.
There are no notable environmental implications associated with entering into the lease, however the contract for the operation and management of the waste facility addresses any environmental implications.
Nil.
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To advise Council of the outcome of the community engagement process relating to the proposed sale of 2 Bayley Street, Geelong and to seek Council’s approval to sell 2 Bayley Street, Geelong.
The City purchased 2 Bayley Street, Geelong to ensure any future development of this site does not compromise the Council’s investment in the new Civic Precinct, Wurriki Nyal.
The land contains 4 residential units which are currently tenanted, and includes 2 lots and common property, being certificate of title volume 10934 folio 696, lot 1 PS504306 and certificate of title volume 10934 folio 697, lot 2 PS504306 and common property no 1 on plan of subdivision 504306.
Currently the planning scheme would not restrict height of development on this site. More recently the Minister has foreshadowed height restrictions to 28 metres in a proposed new planning framework to apply to the central Geelong area.
Now that the design of the Civic Precinct is finalised, the City can confirm that 2 Bayley Street, Geelong is not required for the development however should the maximum height of 28 metres be reached in development of the site this would still cause overshadowing and amenity issues.
At the Council meeting of 27 April 2021, Council resolved to undertake community engagement of its intention to sell the land.
Community engagement was undertaken in accordance with the City’s Community Engagement Policy and no submissions were received.
Various options for the sale of the land have been considered which include:
Selling with restriction the height of any future development to ensure the protection of the integrity of the Civic Precinct: This option is favoured as it assists in avoiding overshadowing and development bulk given the adjoining Council building and landscaped reserve. It also provides opportunity for redevelopment or retention of the existing site.
Selling without any restrictions: This is not favoured as it may lead to a purchaser successfully redeveloping the land to the maximum height allowed under the planning framework. While development to height maximum may provide the best return for a developer, it would be at the detriment of the new Council building and precinct.
This option is not preferred. While the property value will appreciate over time, the surrounding precinct is currently experiencing a lot of renewal and holding the land may result in this opportunity being lost.
Councillor Murrihy moved, Councillor Mansfield seconded -
That Council:
|
Carried.
The financial return on the land may be influenced by any restrictions imposed on the property title.
A current market valuation will be obtained prior to the sale of the land, which will reflect the implications of any restrictions imposed on the property title. The sale price will be no less than market valuation.
If the land is sold rental income will not be received, however, capital income can reduce the City’s borrowings liability.
The financial impact of lease and own vs. sell is marginally in favour of holding the asset as an investment. The City has no further strategic use and will not hold the asset as an investment as a sale supports the City’s budget for capital expenditure and repayment of borrowings.
Community engagement was undertaken in accordance with section 223 of the Local Government Act 1989 and the City’s Community Engagement Policy, submissions were invited and no submissions were received.
There are no social equity and sustainability implications in relation to the sale of the land.
Due to the staged implementation of the Local Government Act 2020, notice of intention to sell the land and community engagement was undertaken in compliance with the sections 189 and 223 Local Government Act 1989 and section 114 of the Local Government Act 2020.
A restrictive covenant registered on title will require that any future development to be limited in height.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions.
No officer involved in the preparation of this report declared a general or material conflict of interest.
The risks of future development on this land having a negative impact on the Wurriki Nyal precinct will be minimised by the City imposing height restrictions on future development as part of the sale of the land.
There are no known environmental implications.
Title Plan - 2 Bayley Street, Geelong [2.18.1 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 114 of the Local Government Act 2020 and the Council’s Community Engagement Policy for the proposed sale of land of Lot 1 on TP196009 with an area measuring approximately 120m2 in Rosemont Crescent, Bell Post Hill.
The land is Lot 1 on TP196009 and is an historic road reserve which was discontinued by the Shire of Corio.
At the time of discontinuance most of the parts of the road reserve were sold and transferred to adjoining property owners. This parcel of land was not sold.
The garage, driveway and garden for the property at 17 Rosemont Crescent, were constructed on the land by a previous owner.
The current abutting owner has been paying rates on Lot 1 on TP196009 since July 2013.
The occupier of the land has contacted the City with an expression of interest to enter negotiations to purchase the land.
Councillor Kontelj moved, Councillor Mansfield seconded -
That Council:
|
Carried.
The City has obtained a current market valuation of the land.
If approved the land will be sold at a negotiated value with consideration to the valuation and the existing long-term encroachment and development by the proposed purchaser, which would prevent any competitive market sale.
An engagement process is required to be conducted in accordance with section 114 of Local Government Act 2020 and the Community Engagement Policy for the proposed sale outlined in this report. This provides an opportunity for the community to provide its feedback to Council on the proposed sale.
Any person will have an opportunity to make a written submission on the proposed sale. A submitter is entitled to request in the submission that the person wishes to appear or be represented by a person specified in the submission, at a meeting of a Submission Review Panel to be heard in support of their submission.
There are no social equity and sustainability implications of conducting the community engagement process or the proposed sale.
Council must comply with section 114 of the Local Government Act 2020 which requires that a notice must be published of its intention to sell land and undertake community engagement in accordance with its Community Engagement Policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no notable risks associated with the implementation of the recommendations.
There are no environmental implications to this proposal.
Aerial Image - Land abutting 17 Rosemont Cres, Bell Post Hill [2.19.1 - 1 page]
Location Plan - Land abutting 17 Rosemont Cres, Bell Post Hill [2.19.2 - 1 page]
Source: |
Customer & Corporate Services |
Director: |
Michael Dugina |
To seek Council approval to undertake community engagement in accordance with section 114 of the Local Government Act 2020 and the Council’s Community Engagement Policy for the proposed sale of 275 Forest Road South, Lara contained within certificate of title volume 09623 folio 672 being lot 1 TP99704 with an area of 7,063m2.
The land is within the Geelong Ring Road Employment Precinct (GREP) and is encumbered by an easement to the State Transport Authority (or successor) for rail purposes. The use for rail purposes will only be needed if or when a rail siding into the GREP is established.
There is a drain over the property which requires redevelopment to upgrade it to a suitable standard. A drainage easement will also be created over the drain, and a licence has been issued for its discharge onto the abutting rail land.
While the Council has previously resolved to sell its industrial zoned properties in the GREP, this site was not considered for disposal due to the rail purposes easement and drain constraining any use of the land.
One company owns the properties on both sides of this land and has requested to purchase this property to enable it to be used for access between sites and storage.
If the City were to sell the property, the easement for rail purposes will remain registered on title to protect that potential future use and the City would complete the drainage upgrade and register a drainage easement on the land prior to the sale.
The proposed sale provides an opportunity for the land to be used in line with its zoning, while protecting the encumbrances.
Councillor Grzybek moved, Councillor Aitken seconded -
That Council:
|
Carried.
There are no financial implications with undertaking community engagement on the proposed sale.
If sold, the sale price of the land will be no less than the current market value of the land.
The sale will represent income from the land, in addition to reimbursing the cost of preparing the land for sale, including the construction of the drain and the sales expenses.
The sale of the land will reduce the City’s cost in maintaining the land.
An engagement process is required to be conducted in accordance with section 114 of Local Government Act 2020 and the Community Engagement Policy for the proposed sale outlined in this report. This provides an opportunity for the community to provide its feedback to Council on the proposed sale.
Any person will have an opportunity to make a written submission on the proposed sale. A submitter is entitled to request in the submission that the person wishes to appear or be represented by a person specified in the submission, at a meeting of a Submission Review Panel to be heard in support of their submission.
There are no social equity and sustainability implications of conducting the community engagement process or the proposed sale.
Council must comply with section 114 of the Local Government Act 2020 which requires that a notice must be publish a notice of its intention to sell land and undertake community engagement in accordance with its Community Engagement Policy.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
A prosperous economy that supports jobs and education opportunities.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no risks in undertaking community engagement for the proposed sale of land.
The works to upgrade the drain prior to selling the land will support the sustainability of the drainage infrastructure for the catchment.
Title Plan - 275 Forest Road South, Lara [2.20.1 - 1 page]
275 Forest Road South Lara Locality Plan [2.20.2 - 1 page]
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To appoint a Chair to the Planning Committee, in accordance with section 63 of the Local Government Act 2020 (the Act).
To appoint an Alternative Chair to the Planning Committee.
To endorse Councillor Mason’s nomination for the Committee of Management of the Australian Coastal Council's Association Inc for the period 2021 – 2023.
In accordance with section 63 of the Act, Council must appoint at least two Councillors as committee members to a Delegated Committee, one of which must be appointed by the Mayor or Council as Chair. In December 2020, Councillor Grzybek was appointed as the Chair of Council’s delegated Planning Committee, and Councillor Harwood as the Alternative Chair. The appointment of Chair is reviewed on an annual basis; the current term will expire in December 2021.
Councillor Mason was previously appointed to the Committee of Management of the Australian Coastal Councils Association Inc in a casual vacancy in early 2021. Council is required to endorse any further nomination.
In accordance with section 63 of the Act and 7.4 of the Planning Committee’s Terms of Reference, Council must appoint a Councillor as Chair of the Committee on an annual basis. It is proposed that Council also appoint an additional Councillor as the Alternative Chair for the 2021-2022 term. Remaining Councillors will continue to participate as panel members.
All other Delegated Committee and Community Asset Committee appointments remain in accordance with Council resolution dated 1 September 2020.
In accordance with part 4, section 1 of the Rules of the Australian Coastal Councils Association Inc. nominations must be endorsed by a resolution of Council to be considered valid.
Councillor Harwood moved, Councillor Mansfield seconded -
That Council:
|
Carried.
There are no financial implications associated with this report.
Outcomes of Councillor appointments will be communicated to all relevant stakeholders.
There are no social equity considerations associated with this report.
Appointment of Councillor representatives is compliant with the Council Committee Representation Policy and the Act.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
Development and implementation of sustainable solutions.
No officer involved in the preparation of this report declared a general or material conflict of interest.
Councillors are required to consider the risks and regulatory requirements of any appointment to a Council Committee, including conflicts of interest, confidentiality of information and adherence to the Governance Rules.
There are no direct environmental implications arising from this report.
Nil.
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To seek Council endorsement of the schedule of Council meeting dates for 2022.
Council must establish an appropriate schedule of meetings to ensure the business of Council is completed effectively.
Council establishes the schedule of meeting dates, so the community is aware of the upcoming dates and times of these decision-making forums of Council and also to ensure arrangements are made to conduct each meeting.
The schedule of 2022 Council meetings which are to be held monthly is attached (Attachment 1).
The schedule shows that Council Meetings in 2022 are:
Generally planned for the fourth Tuesday of each month. Exceptions to this are the January meeting deferred until February and the December meeting, which is held on the second Tuesday of that month; and
Set to commence at 6:00pm at either the Council Chambers, City Hall, Geelong or off-site, subject to COVID-19 directions, at locations to be determined and advertised.
The proposed schedule has been developed to adapt to the impacts of the COVID-19 pandemic. Meetings will continue to be live streamed and recorded to provide public access to meetings, particularly where a limited number of people are able to attend a meeting in person.
The Council also plans to bring its meetings to the community by holding meetings at a venue throughout the municipality four times each year. This continues the Council’s focus on transparency and accessibility to its decision making.
As well as holding off-site meetings, Council will continue to meet with members of the community in their wards in different ways throughout 2022, including ‘Listening Posts’ where residents will be invited to ask questions and hear from Councillors and City officers on issues that relate to their local community. These events will be advertised and communicated in the new year, again, subject to COVID-19 Directions.
Councillor Sullivan moved, Councillor Mason seconded -
That Council endorse the schedule of Council meeting dates for 2022 as listed in Attachment 1. |
Carried.
Costs associated with conducting meetings, such as live streaming, or venue or equipment hire at remote locations, are included in the Council budget.
Provision of meetings at locations other than City Hall together with internet live streaming of City Hall meetings will enhance community participation in Council’s decision-making processes.
Information in relation to Council meetings is available on the Geelong Australia website and will be advertised in local media.
The proposal continues to provide for improved access for community participation in the decision-making processes of Council.
All meetings are conducted subject to the applicable COVID-19 directions in place.
This proposal complies with the provisions of the Public Question and Submission Time Policy, the Governance Rules and the Election Period Policy.
In response to the COVID-19 pandemic, temporary provisions of the Local Government Act 2020 (LGA 2020) allow councils to conduct virtual meetings. These temporary provisions will expire on 27 April 2022.
The proposed meeting schedule aligns with the commitment to transparency made by the Council in its Public Transparency Policy adopted in 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
This report aligns with the Community led 30-year Vision, “Greater Geelong: A Clever and Creative Future” community aspiration:
An inclusive, diverse, healthy and socially connected community; and
Development and implementation of sustainable solutions.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no significant risks associated with the matter under consideration.
There are no environmental implications identified for the subject of this report.
Council Meetings Dates for 2022 [2.22.1 - 1 page]
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To review and update the Greater Geelong City Council (Council) Instrument of Delegation (Instrument) to members of Council staff.
The Local Government Act 2020 (the Act) provides for the delegation of Council’s powers, duties and functions under that Act or any other Act.
Council delegates its powers, duties and functions, subject to some exceptions and limitations, to the members of Council staff where they cannot be delegated through the Chief Executive Officer (CEO).
Council last reviewed the delegation to members of Council staff on 27 July 2021 with the implementation of the Environment Protection Act 2017.
The powers conferred on the Council under some legislative instruments cannot be delegated through the CEO and must be delegated by resolution directly to members of Council staff.
It is important to ensure that Council has properly delegated powers, duties and functions, in order to avoid any issues arising regarding the legality of a decision or an action purportedly made or taken on behalf of the Council.
The schedule to the instrument of delegation has been updated to reflect:
Maddocks lawyers recommendation that the Chief Executive Officer is included as a delegate;
position changes and organisational structure changes, including Health and Local Laws department reporting to City Services Directorate; and
legislative changes as advised by Maddocks lawyers, including:
repeal of the Environment Protection Act 1970;
inserting the Residential Tenancies Regulation 2021; and
new requirements under the Planning and Environment Act 1987 to make certain information/documents available in accordance with the public availability requirements.
Councillor Kontelj moved, Councillor Nelson seconded -
In the exercise of the powers conferred by the legislation referred to in the attached Instrument of Delegation, the Greater Geelong City Council (Council) resolves that:
|
Carried.
There are no financial sustainability implications associated with this report.
The attached Instrument to members of Council staff has been prepared to reflect consultation with relevant Council officers.
There are no social equity or sustainability issues arising from the subject of this report.
The powers conferred on the Council under some legislative instruments cannot be delegated through the CEO and must be delegated by resolution directly to Council officers.
The Acts and Regulations referred to in Attachment 1 are among those which require direct delegation.
Maddocks lawyers conducted a review of the templates in their delegation and authorisation service. The review recommended the inclusion of the Chief Executive Officer as a delegate, to ensure consideration of any conditions or limitations that may affect the CEO’s capacity to receive the delegation, which might otherwise not be considered if the Council to CEO delegation template was relied upon in isolation.
Legislative updates as advised by Maddock’s lawyers include removal of the provisions of the Environment Protection Act 1970 and inclusion of new provisions in the Food Act 1984, the Residential Tenancies Act 1997 and updates to the Planning and Environment Act 1987 including the requirement to make certain information/documents available.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no high or extreme risks associated with the subject of this report.
There are no environmental sustainability implications identified for the subject of this report.
Instrument of Delegation Council to Members of Council November 2021 [A21O] [2.23.1 - 144 pages]
Source: |
Office of the Chief Executive |
Chief Executive Officer: |
Martin Cutter |
To appoint City officers as authorised officers under the Planning and Environment Act 1987 (P&EA).
City officers are appointed as authorised officers to exercise statutory powers under various Acts and regulations. Appointments as authorised officers are to individual staff members.
The P&EA regulates enforcement and is reliant on authorised officers acting on behalf of the responsible authority (Council).
Where there is a specific power within an Act, Council should appoint authorised officers pursuant to that Act. This is the case for the P&EA.
Attachment 1 sets out the Instrument of Appointment and Authorisation under the P&EA and lists the staff members to whom this authorisation applies.
Councillor Grzybek moved, Councillor Harwood seconded -
In the exercise of the powers conferred by s 147(4) of the Planning and Environment Act 1987, Council resolves that: 1.1. City staff referred to in the Instrument (Attachment 1) be appointed and authorised as set out in the Instrument; 1.2. The Instrument comes into force immediately upon the resolution of Council; and 1.3. The Instrument be signed by the Chief Executive Officer on behalf of Council. |
Carried.
There are no financial sustainability implications arising from the subject of this report.
Relevant City managers have been consulted regarding this recommended appointment and authorisation.
There are no social equity sustainability implications arising from the subject of this report.
The recommended appointment and authorisation of staff members complies with the relevant provisions of the P&EA and the Local Government Act 2020.
This report aligns with Our Community Plan 2021-2025 strategic priority:
High-performing council and organisation.
No officer involved in the preparation of this report declared a general or material conflict of interest.
There are no significant or high risks associated with the subject of this report.
There are no environmental sustainability implications arising from the subject of this report.
Planning Authorisations Council to Staff 23 November 2021 [2.24.1 - 2 pages]
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