Invite the Mayor and/or Councillors to an event

The Mayor is elected by the councillors to be the key spokesperson for Council. If you would like to invite the Mayor to your event, please complete the invitation information below.

The Mayor may delegate any formalities to another Councillor. Please indicate below who your invitation is for.

Please submit your invitation to the Mayor as early as possible, at least 1 month prior to the event is preferred.

Should you wish to discuss this information prior to submission, please contact [email protected]

If you wish to invite the City of Greater Geelong CEO to an event, email [email protected] or your officer contact person and they will follow internal process for inviting the CEO.

Event details

Invitation to

Mayor only
Mayor and all Councillors
Mayor and Ward Councillor
Councillor only

Please provide Invitation to

Please specify Ward Councillor/s

Please provide Please specify Ward Councillor/s

Event name

Please provide Event name

Name of Organisation/Community group requesting attendance

Please provide Name of Organisation/Community group requesting attendance

Address/Venue of the event

Please provide Address/Venue of the event

Date of the event

Open the calendar popup.

Please provide Date of the event

Start time of the event

Open the calendar popup.

Open the time view popup.

Please provide Start time of the event

End time of the event

Open the calendar popup.

Open the time view popup.

Please provide End time of the event

How long will invited person(s) be needed at the event?

Include the time and duration the invited person(s) needs to be at the event.

For example: 2 hours, 1pm to 3pm

Please provide How long will invited person(s) be needed at the event?

Type of EventPlease provide Type of Event

Dress codePlease provide Dress code

Please specify dress code

Please provide Please specify dress code

Provide details of the PPE required

Include any necessary PPE for the location.

For example: hard hat, flat/enclosed shoes/face mask etc

Please provide Provide details of the PPE required

Description of event and background

Please provide Description of event and background

Are there parking facilities?

Please provide Are there parking facilities?

Please provide details and directions of parking facilities

Please provide Please provide details and directions of parking facilities

Estimated numbers of attendees Please provide Estimated numbers of attendees

Media attending / invited

Please provide Media attending / invited

Is this an annual event?

Please provide Is this an annual event?

Has the Mayor or Councillors attended this event before?

Please provide Has the Mayor or Councillors attended this event before?

Please provide details of the previous attendance

Please provide Please provide details of the previous attendance

Attach your invitation if available

Select one or more files to upload (doc,docx,pdf,jpg,gif,xls,xlsx,ppt,pptx,txt). File size limit: 25MB

Please check for acceptable file types and file size is within the limitFilenames cannot contain the following characters *?"<>|

RSVP date

Open the calendar popup.

Please provide RSVP date

Event formalities

Does your event require the Mayor/Councillor to engage in any event formalities?

Formalities include presentations, speeches, photo opportunities etc.

Please provide Does your event require the Mayor/Councillor to engage in any event formalities?

FormalitiesPlease provide Formalities

Difference between the two photo options

Photo Opportunity
A scheduled, formal photo moment that requires the invited person to be present at a specific time (e.g. official group photo, award presentation, or media photo).

Available for Event Photos
The invited person may be photographed while attending the event, but no specific photo session or scheduled photo opportunity is required.

Briefly describe the other formality required

Please provide Briefly describe the other formality required

Provide six key messages for the mayor/councillors for the formalities

To ensure councillors are prepared for their engagement with speaking notes, please include at least Six (6) key messages (points of interest) you feel will resonate with those present.

This will provide our speech writing team with enough time to prepare notes.

Please provide Provide six key messages for the mayor/councillors for the formalities

Acknowledgments and VIPs attending/invited

Please indicate who may need acknowledgement in a speech, if required.

I will enter in text a list of VIPs attending this event
There is no VIPs attending this event that require acknowledgement in a speech

Please provide Acknowledgments and VIPs attending/invited

List of VIPs attending/invited to the event

Please provide List of VIPs attending/invited to the event

Order of Proceedings

The order of proceedings section will assist the Mayor/Councillor and our speech writing team understanding the running of the event and order of speeches.

I will enter an order of proceedings in text form
I will upload a document outlining the order of proceedings

Please provide Order of Proceedings

Order of proceedings

Provide a guide that outlines the times, activities, and important people in order for your event.

Please provide Order of proceedings

Order of proceedings

Select file to upload (doc,docx,xls,xlsx.pdf,pptx). File size limit: 20MB

Please check for acceptable file types and file size is within the limitFilenames cannot contain the following characters *?"<>|Please provide Order of proceedings

Attendance value

Ticket value

If the ticket value is $0, please detail the cost to your business for a Councillor to attend, for our reporting purposes.

Please provide Ticket value

Link to ticket

Provide a link to the ticketing system is a ticket needs to be purchased

Gifts, Benefits and/or Hospitality Value

Provide a complete dollar amount off all gifts/benefits etc for this event (if applicable)

Contact details

Event contact phone number

Please provide Event contact phone number

Event contact email

Please check the Email addressPlease provide Event contact email

Event contact name

Please provide Event contact name

We Acknowledge the Wadawurrung People as the Traditional Owners of the Land, Waterways and Skies. We pay our respects to their Elders, past and present. We Acknowledge all Aboriginal and Torres Strait Islander people who are part of our Greater Geelong community today.

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Invite the Mayor and/or Councillors to an event

Event details

Event formalities

Attendance value

Contact details

Our council

Our services

What’s happening

Invite the Mayor and/or Councillors to an event

Event details

Event formalities

Attendance value

Contact details

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