Community hall or hub booking enquiry form

Please complete the form below to request a community hall or hub managed by the City of Greater Geelong.

This form will enable you to request multiple bookings and dates.

Important information:

To check availability or make enquiries before submitting online call 03 5272 4732.
Booking requests need to be submitted at least one week before your event, except major events at the Geelong West Town Hall require two weeks' notice.
Your booking request is not considered final until you have received confirmation and paid all outstanding fees.

Booking enquiry details

Please select the community hall or hub

Please provide Please select the community hall or hub

Select the options required for the Armstrong Creek East Community HubPlease provide Select the options required for the Armstrong Creek East Community Hub

Select the options required for the Cobbin Homestead and Chapel

Chapel
Homestead

Please provide Select the options required for the Cobbin Homestead and Chapel

Select the options required for the Geelong West Town Hall

Main hall
Supper room
Kitchen use only

Please provide Select the options required for the Geelong West Town Hall

Select the options required for the Lara Hall

Main hall
Meeting room

Please provide Select the options required for the Lara Hall

Select the options required for the Newcomb Hall

Main hall
Meeting room

Please provide Select the options required for the Newcomb Hall

Select the options required for the Portarlington Parks Hall

Bayview Room
Main hall
Parkview Room

Please provide Select the options required for the Portarlington Parks Hall

Booking times must include the set up prior to your event starting, and the clean up time after your event has finished.

Are you enquiring about a single date?

Please provide Are you enquiring about a single date?

Booking date/time from

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Booking date/time from

Time you will exit the hall/hub

Please provide Time you will exit the hall/hub

Are you a regular hirer?

For enquiries for additional days outside the regular hire times, please click on the single date option.

Please provide Are you a regular hirer?

What day of the week would you like to book?

Please provide What day of the week would you like to book?

Select frequency of booking

Weekly
Fortnightly
Monthly

Please provide Select frequency of booking

Select week each month

First
Second
Third
Fourth

Please provide Select week each month

Would this booking for school terms only?

Please provide Would this booking for school terms only?

Booking date and start time (first date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Booking date and start time (first date)

Booking date and end time (last date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Booking date and end time (last date)

Are there any dates throughout the year that you would not be coming in?

Please provide Are there any dates throughout the year that you would not be coming in?

Dates not required

Please provide Dates not required

Would you like to book consecutive days?

Please provide Would you like to book consecutive days?

Will your start and end times be the same for each day of hire?

Please provide Will your start and end times be the same for each day of hire?

Booking date and start time (first date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Booking date and start time (first date)

Booking date and exit time (last date)

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Booking date and exit time (last date)

First date of consecutive booking

Open the calendar popup.

Please provide First date of consecutive booking

Last date of consecutive booking

Open the calendar popup.

Please provide Last date of consecutive booking

Please advise start/end times for specific dates

Please provide Please advise start/end times for specific dates

Booking date/time from

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Booking date/time from

Is this booking a ticketed event?

Please provide Is this booking a ticketed event?

Provide contact details the person who can answer ticketing enquiries

Please provide Provide contact details the person who can answer ticketing enquiries

Time you will exit the hall/hub

Use the 'add another booking enquiry' button at the bottom of this section to add in a new enquiry date.

Please note: 12am = midnight and 12pm = noon/midday

Open the calendar popup.

Open the time view popup.

Please provide Time you will exit the hall/hub

Select relevant function planned

Special conditions apply for 18th birthday parties - please refer to limit of hiring in our conditions of hire.

Please provide Select relevant function planned

Please provide details about your birthday event

For example:

40th birthday
60th birthday
etc

Please provide Please provide details about your birthday event

Please provide details about your community group/event

For example:

type of event
fundraiser
etc

Please provide Please provide details about your community group/event

Please advise other function

Please provide Please advise other function

Number of persons expected

Please provide Number of persons expected

Do you require wi-fi?

Please provide Do you require wi-fi?

Your details

Public liability insurance

You must maintain public liability insurance (PLI) for the use of the premises for cover of not less than $20 million, for Death or Personal Injury, Loss or Damage to Property. Policy must be current and in same name as the hirer.

Do you have public liability insurance cover for a minimum of $20 million to cover this booking request?

Please provide Do you have public liability insurance cover for a minimum of $20 million to cover this booking request?

Please note:

By agreeing to rely on the community public liability insurance policy, you:

acknowledge that the City cannot advise on whether this insurance policy is suitable for your booking.
have considered the suitability of the policy for yourself and will seek qualified financial advice if you have any questions.
agree to pay the City an administration fee of $25 per hire covered by this insurance policy.

You agree

Please provide You agree

Who is this booking for?

Registered Charity
Incorporated Community Group
Private Business
Individual

Please provide Who is this booking for?

Registered Charities and Incorporated Community Groups may be eligible for a discount on hire fees. Would you like to apply for a discount?

Please provide Registered Charities and Incorporated Community Groups may be eligible for a discount on hire fees. Would you like to apply for a discount?

Provide your ABN or incorporated number

Please provide Provide your ABN or incorporated number

Provide your incorporated association registration number

Please provide Provide your incorporated association registration number

Provide the names of current committee members of your community group

Only those listed below, are able to book on behalf of, or edit bookings for your group.

Please provide Provide the names of current committee members of your community group

Name of organisation or group

Please provide Name of organisation or group

First name of contact person

Please provide First name of contact person

Last name of contact person

Please provide Last name of contact person

Postal address

Please provide Postal address

Please check the Email addressPlease provide Email

Mobile number

Please provide Mobile number

First name of contact person

Please provide First name of contact person

Last name of contact person

Please provide Last name of contact person

Postal address

Please provide Postal address

Please check the Email addressPlease provide Email

Mobile number

Please provide Mobile number

Booking conditions

Please read the Conditions of Venue Hire.

You acknowledge that you are bound by the venue hire conditions including any applicable State Government guidelines and pandemic orders
You are fully aware of and accept the conditions, indemnities and other authorities and requirements
You are aware that the conditions of hire may affect your legal rights and may affect your insurance requirement.
By agreeing to these terms and conditions or hiring the venue, you confirm that you will not use the venue as a place to spread hate, use speech to incite violence or hatred, or to threaten community cohesion, health and public safety, and if such action is, in the City’s view, a likely outcome of your hire of the venue, the City may in its sole and absolute discretion cancel the booking.
You agree the person making this booking is over the age of 18.

You agree

Please provide You agree

We Acknowledge the Wadawurrung People as the Traditional Owners of the Land, Waterways and Skies. We pay our respects to their Elders, past and present. We Acknowledge all Aboriginal and Torres Strait Islander people who are part of our Greater Geelong community today.

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Community hall or hub booking enquiry form

Booking enquiry details

Your details

Public liability insurance

Organisation/group details

Private individual details

Booking conditions

Our council

Our services

What’s happening

Community hall or hub booking enquiry form

Booking enquiry details

Your details

Public liability insurance

Organisation/group details

Private individual details

Booking conditions

Privacy policy