Gymnastics at BASC - terms and conditions

All terms and conditions have been created to ensure the safety and enjoyment of all participants at all times. These also ensure fair and equitable conditions for all using our centres. Please discuss these terms and conditions with any Swim Sport & Leisure staff member if you require advice, guidance or clarification.

It’s important to note that the following information is subject to change. In the event of updates or amendments, you will be notified by your centre or through other communications such as a letter, phone call, email or text message.

Please make every effort to familiarise yourself with this information and refer to it when required.

Introduction

The following are the terms and conditions on which the City of Greater Geelong (referred to as we, us, our) offers membership in Gymnastics to a student (referred to as the student or child) nominated by you (referred to as you, your). Conditions of entry on display at our centres also apply.

You must be over the age of 18 years to enter into this agreement. You may nominate as the student a person under the age of 18 years of whom you are the parent or guardian, in which case you agree that you are bound by these terms and conditions personally and on their behalf. 

Lessons

Gymnastics lessons are held each week during the school term, excluding public holidays. If your child’s lesson falls on a public holiday the cost of the class will be deducted from the direct debit payment automatically. 

Supervision

Children under the age of 10 must be handed over to the gymnastics coaches by an adult or guardian 16 years or older at the start of the lesson. The child will then be handed back to an adult or guardian 16 years or older at the end of each lesson from the multipurpose room doors. 

Payments

We will arrange to debit your membership fee each fortnight in advance for the next fortnight. If a debit falls on a day that is not a banking day, the debit will occur on the next banking day.
You must ensure your card or account has sufficient funds available on the date each payment is due. If any payment is unsuccessful:

4.1 You acknowledge that your financial institution may charge you a fee.

4.2 You must pay the outstanding amount by regular debit or other means. We may arrange further attempts to debit payments.

4.3 If we cancel a lesson, we will provide a credit for the lesson off an upcoming debit payment. 

Credits for missed lessons

If your child is absent due to illness or injury, a medical certificate can be presented to obtain a credit for the class. The certificate must specify the date and be presented within two weeks of the original absence. The credit will be placed on your child’s membership profile and will be deducted from the next direct debit payment. 

Cancelling direct debit

You may cancel your membership at any time by providing 14 days’ notice using the Temporary suspend or cancel a membership form.  If you require assistance with the mandatory online cancellation form, you may visit one of our centres. 

Your details

It is your responsibility to inform the centre of any change to your contact details. Forms are available from reception staff at all centres. To ensure the confidentiality of your details and the accuracy of our records, any change must be made in person at one of our centres. In accordance with our privacy policy, we are only able to discuss the student’s details with the nominated parent/s or guardian/s. 

Membership Card

Students will receive a gymnastics membership card at the time of enrolment. The card must be presented to reception prior to your scheduled lesson to gain access to the facility.

Closure of facility

Management reserves the right to close any facility or part of a facility at any time for urgent maintenance or upgrades. We will make reasonable efforts to notify you of the closure.

Teacher and class changes

While we strive to provide your child with a consistent teacher and class, at times this is not possible due to unavoidable circumstances.