Council Minutes - Section C: Notice of Motion - 8 April 2014
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Notices of Motion tabled at the Ordinary Meeting of Council on 8 April 2014 which was held at City Hall in Little Malop Street, Geelong.
A consortium of residents in the area bounded by Aberdeen Street, Aphrasia Street, Melville Avenue, Queens Park Road and Shannon Avenue (known as Newtown – west of Shannon Avenue) have engaged a qualified heritage architect to prepare a preliminary heritage assessment to determine if the area has heritage value that warrants a full heritage assessment and implementation of a heritage overlay.
The findings of the preliminary assessment are:
That the Newtown- west of Shannon Avenue area is that it is of equivalent quality and consistency to other heritage listed areas of Newtown;
There may be two heritage precincts worthy of inclusion in a heritage overlay;
A full heritage assessment should be undertaken.
The preparation of a full heritage assessment will require engagement of specialist consultant to prepare the report and detailed citations of significant properties. There is no budget for this work in the current financial year or a budget proposal submitted for 2014/15.
Cr S Kontelj moved, Cr Harwood seconded -
That Council undertake a full heritage assessment of the Newtown – west of Shannon Avenue area, subject to a successful budget allocation in the 2014/15 and/or the 2015/16 financial years.
Carried.
The current Chief Executive Officer, Stephen Griffin, has tendered his resignation and his last day of work will be 17 April 2014.
The Organisation Development Manager has conducted an Expressions of Interest process for members of the Executive Management Team to apply for the Acting position.
The Expressions of Interest process was completed on Wednesday 26 March and Dean Frost, General Manager Projects, Recreation and Central Geelong, was the only applicant.
Cr Lyons has met with Dean to discuss the position and is confident to recommend him for the Acting position.
Cr Heagney moved, Cr Richards seconded -
That Council appoints Dean Frost to the position of Acting Chief Executive Officer for the period from 18 April 2014 until the position has been filled permanently, and that the Mayor negotiate suitable salary arrangements with Dean for the Acting period.
Carried Unanimously.
At the Ordinary Meeting of Council of 25 March 2014, Council resolved to establish a Special Committee consisting of the Mayor and four Councillors, pursuant to the provisions of Section 86 & 87 of the Local Government Act 1989. The powers and functions of the Committee were those set out in the terms of reference at Appendix 1.
Council proposes to amend the Terms of Reference to include appointment of two external persons to the Committee as advisory, non voting members. The external representatives of the Committee will participate in the second stage of the recruitment process, being the formal interview stage of the short listed applicants.
The Committee having determined their preferred applicant will convene a meeting of all Councillors for formal interview with this person. A formal appointment will then be ratified by Council as part of its Ordinary Meeting.
Cr S Kontelj moved, Cr Heagney seconded -
That Council endorse the following amendments to the Terms of Reference, Selection Committee – Chief Executive Officer Recruitment:
the appointment of two external persons, as non voting advisory members, to the Special Committee;
the two preferred applicants will be interviewed by the full Council, prior to formal appointment.
Carried.
COMMITTEE TERMS OF REFERENCE |
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Selection Committee - Chief Executive Recruitment |
Document No: |
CTR5.2 |
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Approval Date: |
25-03-2014 |
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Approved By: |
Council |
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Review Date: |
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Responsible Officer: Manager Organisation Development |
Expiry Date: |
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Version No: |
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Authorising Officer: |
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The Selection Committee - Chief Executive Recruitment has been appointed by Council as a Special Committee pursuant to Section 86 & 87 of the Local Government Act 1989 to oversee the recruitment of a Chief Executive Officer.
To recommend to appointment of a Chief Executive through a process which is clear, transparent, open and accountable.
To establish the authority and responsibility conferred by Instrument of Delegation conferred by Council on the Selection Committee - Chief Executive Recruitment.
"Contract" refers to the Chief Executive Employment contract.
“Consultant” means the Executive Recruitment Consultant engaged by Council.
"Instrument of Delegation" refers to the Delegation conferred on the Committee by resolution of Council on 25 March 2014.
4.1 Expected / Definite life of the Committee
The Committee shall cease to function upon the appointment by Council of a Chief Executive to replace the incumbent whose term concludes in April 2014
4.2 Constituency of the Committee
The Mayor, Councillors Harwood, Fisher, Heagney, Irvine and two external advisory non voting representatives.
The two external advisory representatives will participate in the second stage of the recruitment process, being the formal interview stage of the short listed applicants.
The quorum is 3 Councillors.
4.3 Authority of the Committee
- To finalise project brief for the purpose of seeking registrations of interest from Executive Recruitment consultants.
- To determine the range of remuneration package to be offered.
- To review registrations of interest received from Executive Recruitment consultants, interview and select a firm to assist Council in conducting the process.
- In consultation with the appointed consultant:
- establish a timetable for the recruitment process,
- develop a recruitment profile that identifies core competencies for the position,
- arrange advertising of the position,
- interview short listed candidates.
- All communications with the consultants are to be through the Mayor unless otherwise determined by the Council. within the agreed fee structure.
To authorise payment of the consultants within the agreed fee structure.
- If necessary, authorise reimbursement of out of pocket travel expenses incurred by applicants selected for interview.
- To appoint any sub committee deemed necessary to research and provide advice to the Committee.
4.4 Meeting Procedure
The committee shall be chaired by the Mayor and may determine its meeting procedures.
4.5 Reporting Requirements
The Committee shall report back to the Council at appropriate intervals during the recruitment process to advise the Council on progress. Reporting may include:
- advice of appointment of a recruitment consultant to assist Council,
- details of remuneration package for CEO,
- at close of applications to provide general information on the level of interest,
- upon short listing of applicants by the Committee,
The Committee shall report to Council at the earliest opportunity after it has conducted interviews, and convene a meeting of all Councillors for interviewing of the two preferred applicants.
The formal appointment will be ratified by Council as part of its Ordinary Meeting.
4.6 Secretariat
The consultant shall primarily be responsible for secretarial support to the Committee. Where necessary the Governance Unit may assist.
4.7 Facilities & Resources
Where necessary the Committee may call upon the services of the Manager Organisation Development or other Council staff.
Quality Records shall be retained for at least the period shown below.
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Record |
Retention/Disposal Responsibility |
Retention Period |
Location |
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Instrument of Delegation |
Not Applicable |
Permanent |
Council Minutes |
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Applications for Position CEO |
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Permanent |
Corporate Records |
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File G250-01-05 |
Corporate Records |
Permanent |
Corporate Records |
Nil
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